Project Information

Bid Title

RFQ - Facilities General Painting Services

Issuing Agency

JEA

Location

Florida

Published Date

Dec 9, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

1412084847

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

1412084847 - RFQ - Facilities General Painting Services

The purpose of this solicitation for Facilities General Painting Services (this "Solicitation") is to select a Company or Companies that can provide interior and exterior painting services for ad hoc projects at JEA owned facilities as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regard to pricing, quality, and workmanship.

USE THIS LINK TO ACCES THE SOLICITATION VIA ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1009911/

Solicitation Due Date: December 19,2025

1412084847 - Solicitation - RFQ Facilities General Painting Services

Attachment Preview

Solicitation

For Participation in

Facilities General Painting Services

for

Jacksonville, FL

Solicitation Number 1412084847

Optional Pre-Response Meeting via Microsoft Teams on Friday, December 12th, at 9:00 AM ET

Meeting URL: Join the meeting now

Meeting ID: 234 230 539 554 30

Meeting Passcode: 7qP9gc93

Dial In: +1 469-208-1810,,478753287#

Phone conference ID: 478 753 287#

Those planning to attend via Microsoft Teams should send contact information to: Danielle Crawford, 48 hours prior

to the Optional Pre-Response Meeting to have contact information documented.

Responses are due on Friday, December 19th, by 12:00 PM ET

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

For more information please contact the JEA Buyer at:

(Danielle Crawford at crawdn@jea.com)

1.1) Scope of Work

The purpose of this solicitation for Facilities General Painting Services (this "Solicitation") is to select a Company or

Companies that can provide interior and exterior painting services for ad hoc projects at JEA owned facilities as

described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regard

to pricing, quality, and workmanship. The Company must either be a certified JSEB or, if acting as the prime

contractor, must subcontract work to JSEB-certified vendors. At least 20% of the total contract value must be

completed by a JSEB firm.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.2) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.3) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Friday, December 19th, by 12:00 PM ET).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.4) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.5) Questions

All Questions must be submitted in writing to the JEA Buyer, Danielle Crawford crawdn@jea.com, listed herein at

least five business days prior to the opening date. Questions received within five business days prior to the opening

date may not be answered.

1.6) Pre-Response Meeting

There is an Optional Pre-Response meeting associated with this Solicitation at the date and time listed on the cover

page of this Solicitation. All interested Respondents are required to attend the Pre-Response meeting. Those planning

to attend the Teams or teleconference may email their name and contact information to the JEA Buyer listed herein at

least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only sign in representing

one company, unless otherwise agreed to by JEA in writing.

1.7) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but not

limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any requirements found in

the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be reviewed but may not be

accepted by JEA. However, as this is an RFQ, JEA reserves the right to negotiate the best terms and conditions if

determined to be in the best interests of JEA, and negotiate different terms and related price adjustments if JEA

determines that it provides the best value to JEA.

1.8) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation. JEA

reserves the right to ask for additional back up documentation or additional reference projects to confirm the

Respondent meets the requirements stated below.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

• Respondent must have a current business license issued by the City of Jacksonville/Duval County by the

Response Due Date

• Respondent must maintain and staff a main or branch office, within a 50-mile radius of JEA’s Downtown

Campus, 225 N Pearl St, Jacksonville, Florida, 32202 for the life of the contract.

• Respondent must have successfully completed two (2) similar Commercial Painting contracts in the last three

(3) years, ending December, 2025. JEA will verify by Google maps.

o A similar contract is defined as providing interior and exterior commercial painting services for a

facility with greater than 20,000 square feet, each contract must meet or exceed the estimated square

footage provided. If a supplier has successfully performed work with JEA, this is an acceptable

reference for one (1) of the two (2) references and highly encouraged.

o Respondent must either be a certified JSEB or, if acting as the prime contractor, must subcontract

work to JSEB-certified vendors. At least 20% of the total contract value must be completed by a

JSEB firm.

Any Respondent whose contract with JEA was terminated for default within the last two years may have its

Response rejected.

1.9) Number of Contracts to be Awarded

JEA intends to Award one or more Contracts for the Work. JEA reserves the right to Award more than one Contract

based on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in

its best interest.

1.10) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.11) Jacksonville Small and Emerging Business (JSEB) Participation Goal

The specific JSEB participation requirement for the Scope of Work described in this Solicitation is: 20%. This

percentage is the percentage of the Respondent’s total bid price, less the Supplemental Work Authorization

(SWA), General/Special Conditions, and other allowances as listed in the Bid Workbook, and as noted in the Award

documentation, that must be awarded or subcontracted to JSEB firms. Failure to fully comply with the JSEB

requirements stated herein may disqualify the Response. Respondents are required to complete and submit with their

Response the List of Subcontractors Form, which can be found at www.jea.com. Respondents must specify on the List

of Subcontractors Form how they intend to comply with the JSEB participation requirement stated herein.

Respondents that do not meet the JSEB participation requirement and/or do not submit a List of Subcontractors Form

with their Response may have their Reponses rejected, unless they are exempted under the good faith exception

described below.

In no case shall the Respondent make changes to the JSEB firms listed in its Response, revise the JSEB Scope of

Work or Dollar Amount as stated in its Response without prior written notice to the JEA Project Manager and JEA

Manager Supplier Diversity Programs, and without subsequent receipt of written approval from JEA Project Manager

and JEA Manager Supplier Diversity Programs. JSEB firms that qualify for this Contract are those shown on the

current City of Jacksonville JSEB Directory appearing at https://jaxseb.coj.net. Certification of JSEB firms must

come from the City of Jacksonville. No other agency or organization is recognized for purposes of this Contract.

If the Response does not comply with the JSEB participation requirement established in this Solicitation, the

Respondent must submit documentation as part of its Response describing in detail its good faith efforts to comply

with the JSEB participation requirement of the Solicitation. This documentation shall include at a minimum the

following items:

1. The Respondent shall contact the JEA Manager Supplier Diversity Programs for assistance when all independent

attempts (emails, phone calls, faxes and letters) to contact qualified JSEB firms have failed and shall do so in adequate

time for JSEB firms to be identified and to allow JSEB firms adequate time in which to respond.

2. A written and signed statement describing the level of effort for each of the requirements listed below, including

dates and times, people whom the Respondent contacted and phone numbers to enable JEA to confirm good faith

efforts.

3. Emails and copies of written solicitations of participation the Respondent sent to qualified JSEB firms, showing

adequate response time was provided, defining the scope and nature of the work the JSEB firm is asked to perform,

Respondent contact information for questions and follow-up, and an offer to meet to review plans, specifications and

scope.

4. A statement of the Respondent’s efforts to negotiate a suitable agreement with JSEB firms including call logs

showing participants, dates, times, topics discussed, and open issues.

5. A statement of the Respondent's efforts to help qualified firms that may require assistance in obtaining bonding,

insurance, financing, technical support, procedural information, or other items necessary to compete for and perform

the Work.

6. For each offer received from a qualified JSEB firm but rejected by Respondent, a statement explaining why such

offer was not made part of the Response.

7. For each qualified JSEB firm contacted but considered unqualified by the Respondent to perform a portion of the

Work, a statement of the reasons Respondent considered firm to be unqualified.

Failure by the Respondent to contact the JEA Manager Supplier Diversity Programs as required herein will be

considered when determining if the Respondent has made a good faith effort. The Respondent understands and agrees

that receipt of a lower bid from a non-JSEB qualified firm, will not in and of itself, be sufficient reason to justify

failing to meet the JSEB requirements of the Solicitation. The determination as to whether the Respondent made a

good faith effort in trying to achieve the JSEB participation requirement of this Solicitation will be made solely by

JEA and prior to Award.

All questions and correspondence concerning the JSEB program should be addressed to the following contact:

Bill Hickey

Manager, Supplier Diversity Programs and Procurement Services

JEA

hickwj@jea.com or jsebprogram@jea.com

Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors
• NAICS 561210Facilities Support Services

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