Project Information

Bid Title

Design and Engineering for N Main St Corridor Improvement

Issuing Agency

City of Providence

Location

Rhode Island

Published Date

Dec 2, 2025

Closing Date

Jan 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Design and Engineering for N Main St Corridor Improvement

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BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

REQUEST FOR PROPOSALS

Item Description: DESIGN AND ENGINEERING FOR N MAIN STREET CORRIDOR IMPROVEMENT

Procurement/MinuteTraq #: 51609

Date to be opened: 1/12/2026

Issuing Department: Planning & Development

QUESTIONS

• Please direct questions related to the RFP process, how to fill out forms, and how to submit a proposal (Pages 1-

5) to the Purchasing Department.

o Email: purchasing@providenceri.gov

 Please use the subject line “Solicitation Question”

• Please direct questions relative to the specifications outlined (beginning on page 4) to the issuing department’s

subject matter expert:

o Name: Ryan Dickerson

o Title: Principal Planner

o Email Address: rdickerson@providenceri.gov

Pre-Proposal Conference

There will be a Non-Mandatory Pre-Bid Conference

A pre-proposal conference will be held via Microsoft Teams on December 15, 2025 at 2pm Eastern time. Please

email Ryan Dickerson at rdickerson@providenceri.gov to RSVP and receive a Teams link.

Deadline for questions submissions:

Questions must be submitted by 4:30PM Eastern time on December 29, 2025 to be included on any final addenda to

be issued by 2:00PM Eastern time on Monday, January 5, 2026.

Page 1 of 35

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

INSTRUCTIONS FOR SUBMISSION

Meeting Date: 1/12/2026

Responses may be submitted up to 2:15 P.M. on the above meeting date at the Department of the City Clerk. Room

311, City Hall. 25 Dorrance Street, Providence. At 2:15 P.M. all responses will be publicly opened and read at the

Board of Contract Meeting in Conference Room 305, on the 3rd floor of City Hall.

• Vendors must submit 2 copies of their response in sealed envelopes or packages labeled with the captioned

Item Description and the City Department to which the solicitation is related and must include the

company name and address on the envelope as well. (On page 1).

• Communications to the Board of Contract and Supply that are not competitive sealed proposals (i.e. product

information/samples) should have “NOT A PROPOSALS” written on the envelope or wrapper.

• Only use form versions and templates included in this solicitation. If you have an old version of a form do not

recycle it for use in this request.

• The envelope and information relative to the solicitation must be addressed to:

Board of Contract and Supply

Department of the City Clerk – City Hall, Room 311

25 Dorrance Street

Providence, RI 02903

All responses submitted to the City Clerk become public record. Failure to follow instructions could result in

information considered private being posted to the city’s Open Meetings Portal and made available as a public

record. The City has made a conscious effort to avoid the posting of sensitive information on the City’s Open

Meetings Portal, by requesting that such sensitive information be submitted to the issuing department only at

their request.

Page 2 of 35

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

Certificate Regarding Public Records

Upon behalf of

(Firm or Individual),

I,

(Name of Person Making Certification),

being its

(Title or “Self”), hereby certify an understanding

that:

1. All documents submitted in response to Requests for Proposals (RFP’s), Requests for Information

(RFI’s) and Requests for Qualification (RFQ’s), documents contained within, and the details outlined on

those documents become public record upon receipt by the City Clerk’s office and opening at the

corresponding Board of Contract and Supply (BOCS) meeting.

2. The Purchasing Department and the issuing department for this RFP/RFI/RFQ have made a conscious

effort to request that sensitive/personal information be submitted directly to the issuing department and

only at request if verification of specific details is critical the evaluation of a vendor’s RFP.

3. The requested supplemental information may be crucial to evaluating submissions. Failure to provide

such details may result in disqualification, or an inability to appropriately evaluate responses.

4. If sensitive information that has not been requested is enclosed or if a vendor opts to enclose the defined

supplemental information prior to the issuing department’s request in the RFP packet submitted to the

City Clerk, the City of Providence has no obligation to redact those details and bears no liability

associated with the information becoming public record.

5. The City of Providence observes a public and transparent solicitation process. Information required in the

response packet may not be submitted directly to the issuing department at the discretion of the vendor in

order to protect other information, such as pricing terms, from becoming public. Vendor who makes such

an attempt will be disqualified.

I affirm by signing below that I am duly authorized on behalf of vendor, on

this

day of

20 .

Signature of Representation

Printed Name

Page 3 of 35

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

FORM 1: Proposers Blank

1. Proposals must meet the attached specifications. Any exceptions or modifications must be noted and fully explained.

2. Proposer’s responses must be in ink or typewritten, and all blanks on the form should be completed.

3. All bids MUST BE SIGNED IN INK.

Name of Proposer

(Firm or

Individual):

Contact Name:

Business Address:

Business Phone #:

Contact Email

Address:

Agrees to bid on (Write the “Item Description”

here):

If the bidder’s company is based in a state other than

Rhode Island, list name and contact information for a

local agent for service of process that is located

within Rhode Island

Signature of Representation

Title

Page 4 of 35

BOARD OF CONTRACT AND SUPPLY

CITY OF PROVIDENCE, RHODE ISLAND

FORM 2: Certification of Proposer

(Non-Discrimination/Hiring)

Upon behalf of

(Firm or Individual),

I,

(Name of Person Making Certification),

being its

(Title or “Self”), hereby certify that:

1. Proposer does not unlawfully discriminate on the basis of race, color, national origin, gender, sexual

orientation and/or religion in its business and hiring practices.

2. All of Proposer’s employees have been hired in compliance with all applicable federal, state and local laws,

rules and regulations.

I affirm by signing below that I am duly authorized on behalf of Proposer, on

this

day of

20 .

Signature of Representation

Printed Name

Page 5 of 35

Commodity Codes

• NAICS 541330Engineering Services

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