Project Information

Bid Title

RFQ26006 - ETSU Pickleball Court Addedum 2

Issuing Agency

East Tennessee State University

Location

Tennessee

Published Date

Mar 11, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ26006 - ETSU Pickleball Court Addedum 2

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RFQ 26006

East Tennessee State University

March 11, 2026

Addendum Two (2)

RFQ 26006 Pickleball Courts – Questions and Answers

1. Concrete/Sitework: No saw-cut control joint pattern, depth, timing, or spacing is

specified. Please provide requirements for saw-cut control joints in the court concrete

slab, including: (a) joint spacing, (b) required depth (typically 1/4 of slab thickness), (c)

timing after pour, and (d) whether joints are to be sealed. Spec §321613.16 – No reference

found | Sheet C2.0 – No saw cut details shown

a. Court saw cuts are to be as required by the surface coating manufacturer for

layout and detail.

2. Court Surfacing: The court surfacing specification (§321823.59) is titled 'COURT

SURFACING' but repeatedly references 'tennis court' throughout (e.g., 'repair and

resurfacing of an acrylic tennis court playing system,' 'tennis court line markings per

USTA specification'). Since this is a pickleball project, please confirm: (a) All line

markings shall be per USAPA rules for pickleball as stated in §321823.59 Part 1, 1.4.B.1,

and (b) the USTA references in Part 3 are typographical errors and should read USAPA.

Spec §321823.59, Part 1, 1.1.A & 1.4.B.1 & Part 3, 3.3.B.1.f, p.53–56

a. Specification section 1.3.A: Revise to read: Submit manufacturer’s technical data,

specifications, and application instructions for the pickleball playing surface system.

b. See specification section 1.4.B identifying USAPA as the required standard.

c. Specification section 3.1.D.1: Revise to read: Allow crack repair system to cure

properly before pickleball surface coats are applied.

d. Specification section 3.3.B.1.f: Revise to read: Layout, mask and hand paint all tennis court

line markings per USAPA specification using 100% ACRYLIC LINE PAINT. Apply per

manufacturer’s recommendations.

3. Pickleball Equipment: Section 116833, Part 1, 1.4.B references a 'Windscreen Warranty:

Minimum of three (3) years' but no windscreen product is called out in Part 2 Products,

and no windscreen is shown on the drawings. Please clarify: (a) Is windscreen fencing

included in this scope? (b) If so, what are the dimensions, color, and attachment method?

(c) If not, should the windscreen warranty clause be disregarded? Spec §116833, Part 1,

1.4.B, p.1 | Sheet C1.0 – Pickleball Court Plan | Sheet C2.0 – Typical Court Layout

a. Disregard references to Windscreen. There is no windscreen as part of this

project.

4. Drainage: Storm pipes P1, P2, and P3 on Sheet C3.0 show connections to 'existing catch

basins' but do not identify the existing pipe material, size, or condition at the connection

points. Will ETSU provide as-built information on the existing storm system, or is the

contractor responsible for field verifying connection point conditions prior to bid? Sheet

C3.0 – Grading and Drainage Plan (Storm Pipes P1, P2, P3)

a. See drawing C3.0 for existing information provided. Additional information

needed should be field verified.

RFQ 26006

East Tennessee State University

March 11, 2026

5. Drainage: The trench drain spec calls out 'ACO S200K equivalent' polymer concrete with

minimum Load Class E slotted grate. Are there any restrictions on grate style (slotted vs.

mesh vs. heelguard) given this is an athletic surface where players will be running?

Please confirm grate style and ADA heel-proof requirements, if applicable. Sheet C4.0 –

Trench Drain Installation Detail (POWERDRAIN S200K Spec Clause) | Sheet C3.0

a. No restrictions on grate style. Heelguard style is required.

6. Schedule/Contract: No project schedule or substantial completion date is provided in the

bid documents. Is there: (a) A required substantial completion date, (b) The required final

completion date, and (c) Whether liquidated damages apply and if so the daily rate. RFQ

26006 – No completion date or schedule provided in documents

a. Award of the project is anticipated shortly after receipt of bids. Work is to be

completed within 120 calendar days of award. Liquidated damages in the amount

of $100.00 per calendar day apply to this project.

7. Schedule/Contract: The court surfacing spec requires a minimum 30-day concrete cure

period before surfacing, plus a minimum 4-day cure before the court opens to play. Given

the critical path implications, has ETSU established a construction sequencing plan? Is a

phased approach required to keep any portion of the facility operational during

construction? Spec §321823.59, Part 3, 3.3.A.1 & 3.3.F, p.56–57 | RFQ p.3, Scope of

Work

a. The Center for Physical Activity will remain open and accessible for the duration

of the project. The courtyard will be closed to ETSU faculty/staff and students

during the project.

8. Schedule/Contract: RFQ p.4 states that subcontracting requires prior written approval

from ETSU after award. Does this restriction apply to all subcontractors including

specialty trades such as the certified court surfacing applicator, the Musco lighting

installer, or the electrical subcontractor? If so, is ETSU willing to pre-approve qualified

subcontractors prior to bid so they can be named in the bid response? RFQ p.4

(Subcontracting language) | Spec §321823.59, Part 1, 1.4.A, p.53 | Spec §265668

a. Prior approval for the use of subcontractor’s is not required. Subcontractor’s do

not require pre-qualification.

9. Schedule/Contract: The RFQ instructs bidders to 'quote on each item separately and

provide unit prices.' However, only one Cost Sheet total line is provided with no line-item

breakdown form. Please provide a detailed cost breakdown form or confirm whether a

single lump-sum total price is acceptable, and if unit prices are required, identify which

specific items require separate unit pricing. RFQ p.2 (Quote Instructions) | RFQ p.23 –

Bid Cost Sheet

a. Lump sum total price is acceptable. Unit prices are not required.

10. Existing Fence: If it is deemed necessary to remove part of the brick fence surrounding

the work area, would it be acceptable to repair with a finished black metal gate instead of

repairing with matching brick? RFQ p.7 & p.21

RFQ 26006

East Tennessee State University

March 11, 2026

a. The addition of a gate is acceptable if needed. The material, style and finish are

to match existing. The size and location of the gate is to be confirmed and

approved by ETSU prior to fabrication.

11. Laydown and Staging Area: Will ETSU provide a laydown or staging area for this

project? If so, where? Will we have the ability to control either of the parking areas or

lawns that are adjacent to our work area through part or all of the duration of the project?

A laydown and Staging area will be parking spaces along Nancy Dishner Lane, across

from courtyard. Contractor is responsible for maintaining traffic access through this area

for the duration of the project. The contractor is required to maintain access to the

Grounds Maintenance building and to the CPA throughout the course of the project.

12. Parking: Is there a designated parking area for contractor staff and subcontractors near the

Basler Center job site? Is a bulk or project-specific parking permit available for

construction crews, or does each worker need an individual guest permit? Are delivery

and equipment vehicles subject to the same parking rules, and if so where should they

stage? RFQ p.7 & p.21 — Section 14, Parking

a. Contractor parking is available in Lot 22. Contractors are required to obtain

parking permits for vehicles through Parking Services.

13. Concrete Vs. Asphalt: By the drawings and details, it appears that the finish surfaces are

concrete, but the court surfacing spec says "Surfacing system to be an exterior acrylic

surface system for application onto an asphalt pavement base." Later in Part 3 it says

“Concrete Surface”. The drawings also mention asphalt surface thickness in the site

grading notes. I see no spec section for asphalt. Is there asphalt in this scope of work?

321823.59, Part 2, 2.1.A, 321823.59, Part 3, Sheet C2.0

a. Clarification: the court system is a concrete installation as noted on drawing

C2.0. Disregard all references to asphalt.

14. Reference Instruction to bidders, Item number 2 states that ‘While manual submission is

preferred, electronic submission will be accepted via email to erwincg@etsu.edu.’ Please

confirm as discussed manual submission is required. Electronic submission of bids is not

acceptable.

15. Please confirm construction time frame for this project, anticipated start date and number

of calendar days to completion.

a. Refer to response to question 6.

16. Please confirm construction time frame for this project, anticipated start date and number

of calendar days to completion.

17. Please confirm construction time frame for this project, anticipated start date and number

of calendar days to completion.

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