Project Information

Bid Title

Liquid Sludge Hauling Services

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Mar 6, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 1397

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 1397
Addendum:	1
Bid Due Date:	3/25/2026
Description:	Liquid Sludge Hauling Services
Bid Document:	TAC 1397 – Liquid Sludge Hauling Services – Addendum 1.pdf
Attachments:

Attachment Preview

City of Tulsa

3/6/2026

Finance Department

INVITATION FOR BID TAC 1397

Addendum #1

Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This

addendum must be listed as Addendum #1 on the ACKNOWLEDGMENT OF RECEIPT OF

ADDENDA/AMENDMENTS FORM of the bid package as verification that you have received and are aware of

the information contained herein.

QUESTIONS/CLARIFICATION/CHANGES:

QUESTIONS:

1. Who is the current Incumbent?

a. This is the first time we have utilized this service, there is no incumbent.

2. Can you provide us with the last three invoices?

a. This is the first time we have utilized this service, there are no previous invoices.

3. Can we get verification on the estimated quantities it looks like it’s per month and not

annual?

a. I can possibly see utilizing the Seller to haul 30,000 gallons per day for 50-100 days

per year, at this point.

4. What permits are required by the City for hauling this material? Anything specific to the

City, County, water treatment facility, or Oklahoma DOT or Environment regulatory

agencies?

a. No real permits. Just understand DEQ permits us for a sludge management plan.

As a result, they have rules regarding if the material is spilled.

5. Can you provide daily waste volumes hauled per day for 2025?

a. We hauled about 20 million gallons in 2025. The daily amount would fluctuate, and

we don't haul on Sundays. There were times we would haul 90,000 per day when

we couldn't land apply. However, there are other days when only 30,000 were

hauled due to staffing (sick or vacation). We aim for 60,000 per day, but the plant

is in need of more waste removal.

TAC 1397 | Liquid Sludge Hauling Services | Issue Date: 02/25/2026

CHANGES:

Was:

EVENT

IFB Issue Date

DATE

02/25/2026

Optional Pre-Bid Conference

Email atune@cityoftulsa.org for link to Teams Meeting

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

03/05/2026 at 10:00 AM CT

03/09/2026

10 Days prior to IFB due date

03/18/2026

Changed to:

EVENT

IFB Issue Date

Optional Pre-Bid Conference

Email atune@cityoftulsa.org for link to Teams Meeting

Optional Site Visit

Southside Wastewater Treatment Plant

5300 S. Elwood Ave., Tulsa, OK 74107

immediately followed by a visit to

Haikey Creek Wastewater Treatment Plant

11602 E. 151st South, Broken Arrow, OK 74011

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

DATE

02/25/2026

03/05/2026 at 10:00 AM CT

03/12/2026 at 10:30 AM CT

03/16/2026

10 Days prior to IFB due date

03/25/2026

Was:

3.6 Upon notification that removal operations may commence, the Seller shall commence removal

operations at the minimum gallons of sludge per day within 48 hours following notification.

Changed to:

3.6 Upon notification that removal operations may commence, the Seller shall commence removal

operations at the minimum gallons of sludge per day within 4 days following notification.

IFB Rev 11/2022

2

TAC 1397 | Liquid Sludge Hauling Services | Issue Date: 02/25/2026

Was:

3.8 The Seller shall haul sludge evenly through the workday. Haikey Creek WWTP is operated by

staff from 06:00 a.m. to 4:30 p.m. At a minimum, fifty percent of the sludge shall be hauled to

Southside WWTP by 11:00 a.m. each workday.

Changed to:

3.8 The Seller shall haul sludge evenly through the workday. Haikey Creek WWTP is operated by

staff from 6:00 a.m. to 4:30 p.m. Southside WWTP is operated by day-shift staff from 6:00 a.m.

to 6:00 p.m. each workday. The last load should leave Haikey Creek WWTP by 4:30 p.m. and

the last load should be unloaded at Southside WWTP by 6:00 p.m.

THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

IFB Rev 11/2022

3

City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 1397

Supplies or Services Requested: Liquid Sludge Hauling Services

Department: Water and Sewer

NIGP Commodity Code(s): 958-12

Solicitation Schedule

EVENT

IFB Issue Date

DATE

02/25/2026

Optional Pre-Bid Conference

Email atune@cityoftulsa.org for link to Teams Meeting

Optional Site Visit

Southside Wastewater Treatment Plant

5300 S. Elwood Ave., Tulsa, OK 74107

immediately followed by a visit to

Haikey Creek Wastewater Treatment Plant

11602 E. 151st South, Broken Arrow, OK 74011

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

03/05/2026 at 10:00 AM CT

03/12/2026 at 10:30 AM CT

03/16/2026

10 Days prior to IFB due date

03/25/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Angie Tune, Senior Buyer | atune@cityoftulsa.org

All questions should be emailed with TAC 1397 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 1397 | Liquid Sludge Hauling Services | Issue Date: 02/25/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to provide Liquid Sludge Hauling Services for use

by the Water and Sewer Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

5

Commodity Codes

• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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