Project Information

Bid Title

IFB - TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR

Issuing Agency

Town of Longmeadow

Location

Massachusetts

Published Date

Nov 10, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

2511071

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	2511071
Bid Title:	IFB - TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR
Category:	CONSTRUCTION
Status:	Open

Description: INVITATION FOR BID (IFB) TRAFFIC SIGNAL AND STREETLIGHT MAINTENANCE AND REPAIR The Town of Longmeadow is accepting sealed bids for on-call service for traffic signal and streetlight maintenance, repair, replacement and accident recovery services.  Bid documents may be obtained from the Town of Longmeadow, Purchasing Department, Attn: Chad Thompson, Director of Procurement, 231 Maple Road, Longmeadow, MA 01106 (P: 413-565-4185, For security reasons, you must enable JavaScript to view this E-mail address. ).  Bidders that access bid documents online are encouraged to register with the Purchasing Department to receive updates and addenda.  Failure to acknowledge addenda may result in a bid rejection. All bids for Streetlight Maintenance and repair are subject to the provisions of Massachusetts General Law 30, 39M.  All bidders shall comply with minimum wage rates as set forth under Massachusetts General Law Chapter 149, Sections 26 to 27H.  The contract award vendor will take into account annual mandated adjustments in wage rates while maintaining bid pricing supplied on their bid submission forms. Sealed bids shall be labeled ‘IFB Traffic Signal & Streetlight Maintenance and Repair’ with the complete contact information of the bidder on the exterior of the envelope.  Sealed bids should be delivered to the Longmeadow Purchasing Department and will be received until the bid deadline of 11:00am on Friday, November 21, 2025.  Late bids will be rejected.  Bids will be opened immediately following the bid deadline.  The contract will be for one year, with up to two (2) renewal options at the sole discretion of the Town.  A 5% bid deposit is required for the first annual estimate and should be supplied with the bid submission in the form of a bid bond, cash, certified check or money order issued from a responsible bank. A 50% payment bond will be required of the contractor upon contract award. The Town of Longmeadow acting through the Town Manager, the Awarding Authority reserves the right to reject any or all bids, waive minor informalities and to award a contract in the best interest of the Town. Publication Date/Time: 11/7/2025 11:00 AM Closing Date/Time: 11/21/2025 11:00 AM Related Documents: IFB-TRAFFIC SIGNAL AND STREETLIGHT MAINT AND REPAIR

Attachment Preview

INVITATION FOR BID (IFB)

TRAFFIC SIGNAL AND STREETLIGHT

MAINTENANCE AND REPAIR

TOWN OF LONGMEADOW

MASSACHUSETTS

November 7, 2025

INVITATION FOR BID (IFB)

TRAFFIC SIGNAL AND STREETLIGHT

MAINTENANCE AND REPAIR

TOWN OF LONGMEADOW, MASSACHUSETTS

Cover Page

Table of Contents

Part 1 - Bidding Documents, Contract Forms, and Conditions of the Contract

1. - Invitation for Bid – Legal Notice

2. - Instructions to Bidders

3. - Bid Submission Forms

Bid Form

4. - Specifications

Streetlight Specifications

Traffic Signal Specifications

5. - Contract Forms – Agreement Terms and Conditions

6. - Wage Rate Requirements

Department of Labor Minimum Wage Rates

Notice to Awarding Authorities

Weekly Payroll Report Form

8. – Attachment A Trench Permit

END OF SECTION

INVITATION FOR BID (IFB)

TRAFFIC SIGNAL AND STREETLIGHT

MAINTENANCE AND REPAIR

The Town of Longmeadow is accepting sealed bids for on-call service for traffic signal and streetlight

maintenance, repair, replacement and accident recovery services. Bid documents may be obtained from the

Town of Longmeadow, Purchasing Department, Attn: Chad Thompson, Director of Procurement, 231 Maple

Road, Longmeadow, MA 01106 (P: 413-565-4185, cthompson@longmeadowma.gov ). Bidders that access bid

documents online are encouraged to register with the Purchasing Department to receive updates and addenda.

Failure to acknowledge addenda may result in a bid rejection.

All bids for Streetlight Maintenance and repair are subject to the provisions of Massachusetts General Law 30,

39M. All bidders shall comply with minimum wage rates as set forth under Massachusetts General Law

Chapter 149, Sections 26 to 27H. The contract award vendor will take into account annual mandated

adjustments in wage rates while maintaining bid pricing supplied on their bid submission forms.

Sealed bids shall be labeled ‘IFB Traffic Signal & Streetlight Maintenance and Repair’ with the complete

contact information of the bidder on the exterior of the envelope. Sealed bids should be delivered to the

Longmeadow Purchasing Department and will be received until the bid deadline of 11:00am on Friday,

November 21, 2025. Late bids will be rejected. Bids will be opened immediately following the bid deadline.

The contract will be for one year, with up to two (2) renewal options at the sole discretion of the Town. A 5%

bid deposit is required for the first annual estimate and should be supplied with the bid submission in the form

of a bid bond, cash, certified check or money order issued from a responsible bank. A 50% payment bond will

be required of the contractor upon contract award.

The Town of Longmeadow acting through the Town Manager, the Awarding Authority reserves the right to

reject any or all bids, waive minor informalities and to award a contract in the best interest of the Town.

INVITATION FOR BID (IFB)

TRAFFIC SIGNAL AND STREETLIGHT

MAINTENANCE AND REPAIR

GENERAL:

The Town of Longmeadow is accepting sealed bids for on-call traffic signal and streetlight maintenance, repair,

replacement and accident recovery services. The contract will be for services based on hourly rate

compensation of workers for both certified electrician and laborer & non-certified electrician, hourly rate for

bucket/utility truck and hourly rate compensation for accident recovery services. Parts and supplies will be

billed at a percentage above the manufacturer’s price. This will be an annual contract for a one-year term with

renewal option for up to two additional annual contract awards at the sole discretion of the Town.

BID DOCUMENTS

Complete specifications, directions, and bid packet is available from the Purchasing Department at the

following address: Town of Longmeadow, Attn: Chad Thompson Director of Procurement, 231 Maple Road,

Longmeadow, MA 01106 (P:413-565-4185). Bid documents may also be downloaded online at the town

website www.longmeadowma.gov through the Purchasing Department page, then select the ‘Bid & RFP’ links

to access bid documents. Bidders that download documents online are encouraged to register with the

Purchasing Department to receive updates. Others are required to monitor bid postings linked to the Purchasing

Department page prior to the bid deadline for additional information and issued addenda. Failure to

acknowledge addenda may result in a bid rejection.

SUBMISSION OF BIDS

Sealed bids shall be labeled ‘IFB: Traffic Signal and Streetlight Maintenance and Repair’ with the complete

contact information of the bidder on the exterior of the envelope. Sealed bids should be delivered to the

Longmeadow Purchasing Department and will be received until the bid deadline as published of amended by

addendum. Late bids will be rejected. Following the bid deadline, bids received will be immediately opened in

the Auditorium located in the same building. The contract will be for one year with the renewal option for up to

two additional years at the sole discretion of the Town. A 5% bid deposit for the estimate for the first year of

service is required and should be supplied with the bid submission in the form of a bid bond, cash, certified

check or money order issued from a responsible bank. A 50% payment bond will be required of the contractor

upon contract award.

Sealed bids should be delivered to the following address:

Town of Longmeadow

Purchasing Department

Attn: Chad Thompson, Director of Procurement

231 Maple Road

Longmeadow, MA 01106

All bid prices shall remain firm for (90) ninety days following the bid opening. All bids are subject to the

provisions of Massachusetts General Law 30, 39M. All bids for labor shall comply with the minimum wage

rate requirements as set forth under Massachusetts General Law Chapter 149, Sections 26 to 27H. The

successful Contractor is required to have a licensed electrician in the Commonwealth of Massachusetts and

provide evidence of said license. The Contractor must also supply insurance coverage to meet the insurance

requirements of the Town of Longmeadow as outlined in the sample contract terms and conditions.

The Town of Longmeadow acting through the Town Manager, the Awarding Authority, reserves the right

to reject any or all bids, waive minor informalities, and to award a contract in the best interest of the

Town.

QUESTIONS

Bidders should familiarize themselves with all of the bid documents. All questions concerning this bid

must be submitted in writing to:

Town of Longmeadow

Purchasing Department

Attn: Chad Thompson, Director of Procurement

231 Maple Road

Longmeadow, MA 01106

Phone:

413-565-4185

Email:

cthompson@longmeadowma.gov

Written questions must be submitted by mail, email or by fax. Questions must be received no later than 144

hours (6 days) before the bid deadline. Response to questions will be provided in writing through addendum.

Addenda documents may also be downloaded online at the town website www.longmeadowma.gov through the

Purchasing Department page, then select ‘Bid & RFP’ links to access addenda and bid documents. Bidders that

access bid documents online are encouraged to register with the Purchasing Department to receive updates.

Others are required to monitor bid postings linked to the Purchasing Department page prior to the bid deadline

for additional information and issued addenda. Failure to acknowledge addenda on the bid submission forms

may result in a bid rejection.

BID WITHDRAWAL/MODIFICATION

A bidder may correct, modify, or withdraw a bid by written notice received by the Town prior to the date and

time specified for the bid opening. Bid modifications must be submitted in a sealed envelope clearly labeled

“MODIFICATION NO.___.” Each bid modification must be numbered in sequence, and must reference the

original Invitation for Bid. After the bid opening, a bidder may not change any provision of the bid in a manner

prejudicial to the interests of the Town of Longmeadow or fair competition. Minor informalities will be waived

or the bidder will be allowed to correct them. If a mistake is present and the intended bid is clearly evident on

the face of the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder will

be notified in writing, and the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is

clearly evident on the face of the bid document, but the intended correct bid is not similarly evident.

UNEXPECTED BID DELAYS

If, at the time of the scheduled bid opening town offices are closed due to uncontrolled events such as fire,

snow, ice, wind, building evacuation, or other extreme conditions, the bid opening will be postponed until

the next regular business day at the exact time and location as published in the legal notice or as revised

by IFB addenda.

PREVAILING WAGE RATES

Prevailing Wage Rates as determined by the Commissioner of the Department of Labor and Workforce

Development under the provisions of Massachusetts General Laws, Chapter 149, Section 26 to 27H, as

amended, apply to this project. It is the responsibility of the Contractor to provide the Town with certified

payrolls and to comply with all requirements of the above-cited statutes.

The schedules of prevailing wage rates are included with the bid specifications and referenced as Wage Request

Number: 20251028200300

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.