Project Information

Bid Title

General Mechanical/HVAC Preventive Maintenance and Construction Services

Issuing Agency

City of Thornton

Location

Colorado

Published Date

Dec 9, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

302-25

Original Source

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Project Description

Solicitation Number	Status	Due	Description	Attachments
302-25	Active	12/19/2025 4:00 PM	General Mechanical/HVAC Preventive Maintenance and Construction Services	Solicitation Document Addendum No. One Exhibit A (Addend No1) Exhibit C (Addend No1) Exhibit F Addendum No. Two Exhibit A - (Addend No2) Exhibit F - (Addend No2)

Attachment Preview

Docusign Envelope ID: 94CA6B1E-8F9A-4298-B591-F1C5E84EDDF9

CITY OF THORNTON

REQUEST FOR PROPOSALS

FOR

GENERAL MECHANICAL/HVAC PREVENTIVE MAINTENANCE AND

CONSTRUCTION SERVICES ON-CALL

PROJECT NO. 302-25

OCTOBER 2025

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II. INDEX OF CONTENTS

I.

TITLE PAGE

II.

INDEX OF CONTENTS

III.

NOTICE REQUEST FOR PROPOSALS

IV.

PROPOSAL INSTRUCTIONS AND INFORMATION

V.

PROPOSAL PREPARATION

VI.

EXHIBIT 1 - ACCEPTANCE OF CONDITIONS STATEMENT

VII.

EXHIBIT 2 – GENERAL SERVICE AGREEMENT

EXHIBIT A SERVICE PROVIDER’S SCOPE OF WORK

AND SPECIFICATIONS

EXHIBIT B SERVICE PROVIDER’S KEY PERSONNEL AND

SUBCONTRACTORS LISTING

EXHIBIT C SCHEDULE OF CHARGES

EXHIBIT D SPECIAL CONDITIONS

EXHIBIT E GENERAL CONDITIONS

EXHIBIT F LABOR AND MATERIAL PAYMENT BOND FORM

EXHIBIT G PERFORMANCE BOND

VIII.

EXHIBIT 3 - REFERENCE AUTHORIZATION AND RELEASE FORM

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III. NOTICE

REQUEST FOR PROPOSALS

The City of Thornton, Colorado, (“Thornton”) respectfully requests separate sealed

Proposals for General Mechanical/HVAC Preventive Maintenance and Construction

Services, Project No. 302-25 (hereinafter referred to as “Project”). Proposals will be

received until 5:00 p.m., local time, December 5, 2025 in the Contract Administration

Office, 9500 Civic Center Drive, 2nd Floor City Hall, Thornton, CO 80229-4326.

Approved Methods for Submission of Proposals: Electronic proposals shall be

submitted/uploaded to BidnetDirect.com website in response to this solicitation or Physical

proposals may be submitted by mail or courier service.

Late Proposals will not be accepted under any circumstances.

Project Description:

Thornton is seeking Proposals from Service Providers to provide General

Mechanical/HVAC Preventive Maintenance and Construction Services on an on-call, as-

needed basis under an open-ended General Service Agreement. Thornton reserves the

right to award to multiple Service Providers. Nothing herein guarantees any minimum

amount of work to any Service Provider. Thornton requires one or more firms to perform

scheduled preventive maintenance, new and renovation construction projects, and

emergency HVAC services. These services may be required by Thornton’s Infrastructure,

Parks and Open Space, Building Maintenance, or other Departments. Work under this

agreement will be issued and performed under Task Assignments. The Agreement shall

terminate on December 31, 3030, unless sooner terminated by Thornton’s issuance of a

Termination Notice. Rate adjustments may be re-negotiated on an annual basis upon

request. Rate adjustments are limited to no greater than the increase in the Denver-

Boulder-Greeley Consumer Price Index as published by the Bureau of Labor Statistics

To be minimally qualified for consideration for award, proposing firms must have a minimum

of five (5) years of experience providing mechanical/HVAC services on commercial rated

mechanical systems in the Colorado Front Range Corridor.

Cooperative Purchasing:

Thornton encourages the proper use of cooperative purchasing and reserves the right to

make results of this solicitation available to other governmental agencies seeking like

equipment, goods, or services. Other agencies using this solicitation, in agreement with

the Service Provider, must do so according to regulations established by their individual

organizations and accept sole responsibility for its use. The terms and conditions of any

resulting transaction shall be exclusively between the Service Provider and the other

agencies. Service Provider and the other agencies using this solicitation in a cooperative

or “piggy-back” fashion, agree to defend and hold harmless Thornton from any dispute or

action arising from its use.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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