Project Information

Bid Title

Recycling Center Fencing

Issuing Agency

City of Bristol

Location

Tennessee

Published Date

Dec 15, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-005

Original Source

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Bid Documents

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Project Description

Bid Number:	26-005
Bid Title:	Recycling Center Fencing
Category:	Bid Postings
Status:	Open

Description: INVITATION TO BID 26-005 Sealed bids will be received by the Purchasing Department of the City of Bristol, Tennessee; 801 Anderson St. Rm 203 Conference Room; Bristol, TN 37620 until January 5, 2026 at 11:00 a.m., for the following: Recycling Center Fencing Bid forms and specifications are available on the Internet at www.bristoltn.gov .  If you have question on specifications, contact Brian Ramsey at For security reasons, you must enable JavaScript to view this E-mail address. . For bid procedures, please contact Purchasing at For security reasons, you must enable JavaScript to view this E-mail address. .   The City reserves the right to reject any and all bids received and to waive informalities on all or any part of any bid which may be deemed to be in the best interests of the City. Publication Date/Time: 12/15/2025 1:00 PM Publication Information: Kingsport Times, BIDNET Closing Date/Time: 1/5/2026 11:00 AM Submittal Information: Sealed Bids Bid Opening Information: 01/05/2026 Contact Person: Brian Ramsey email: [email protected] Related Documents: Recycle Center Fencing ITB 26-005 ITB Recycling Center - Bond Template

Attachment Preview

THE CITY OF BRISTOL, TENNESSEE

Invitation to Bid

Recycling Center Fencing

ITB # 26-005

Bid Due Date/Time

January 5, 2026 at 11:00 a.m. EST

City of Bristol Tennessee

Department of Administration

Purchasing Division

ATTN: Vicki Riley

801 Anderson St. Room 203, Bristol, Tennessee 37621

purchasing@bristoltn.gov

ITB 26-005

City of Bristol, Tennessee

January 5, 2026

INVITATION TO BID

Recycling Center Fencing, ITB 26-005

Table of Contents

I. INTRODUCTION.............................................................................................................................................2

II. PROJECT SCHEDULE ......................................................................................................................................2

III. SCOPE OF WORK ...........................................................................................................................................2

IV. BID BOND......................................................................................................................................................5

V. BID SUBMISSION INSTRUCTIONS ..................................................................................................................5

Instruction to Bidders ...........................................................................................................................................6

General Conditions ...............................................................................................................................................7

EXHIBIT ‘A’ – SITE PLANE AND DETAILS ..............................................................................................................10

EXHIBIT ‘B’ – COST BID SHEET .............................................................................................................................12

EXHIBIT ‘D’ – INSURANCE REQUIREMENTS .........................................................................................................13

EXHIBIT E. WORKER’S COMPENSATION .............................................................................................................14

EXHIBIT F. DEPARMENT CERTIFICATION .............................................................................................................15

EXHIBIT G. BOND TEMPLATES.............................................................................................................................16

1

ITB 26-005

City of Bristol, Tennessee

January 5, 2026

I. INTRODUCTION

The City of Bristol, Tennessee, hereinafter referred to as “City” is soliciting bids from qualified,

contractors, hereinafter referred to as “bidder or supplier” to install Recycling Center Fencing,

as detailed in the scope of work section.

The City of Bristol, Tennessee Current Solicitations (Bids, RFP, RFQ) and Bidnet webpages shall be

the official sites for information as related to this Invitation to Bid (ITB). Firms are responsible

for checking the these platforms for the issuance of any addendums.

II. PROJECT SCHEDULE

Invitation to Bid Advertised

ITB Questions submittal deadline

Responses to questions by

Sealed Bids Due

Anticipated Award

Project Completion Deadline by

December 16, 2025

December 23, 2025 at 3:00 p.m.

December 29, 2025 at 5:00 p.m.

January 5, 2026 at 11:00 a.m.

March 5, 2025

(After TDEC and Council approval)

May 1, 2026

All written questions related to this bid should be emailed to bramsey@bristoltn.gov no later than 3 p.m. on

December 23, 2025. No phone call questions will be accepted. Answers to questions will be posted on the city

website and Bidnet Platform as an addendum to this bid no later than 5pm on December 29, 2025.

Information related to this bid obtained from other sources may not be accurate and will not be considered

binding. Contact with City personnel other than the staff person listed above regarding this bid may be

grounds for elimination from the bid process.

III. SCOPE OF WORK

1. GENERAL

The work includes furnishing all labor, equipment, tools, and materials necessary to install:

- Approximately 235 linear feet (Blackley Dr) and 195 linear feet (Exide Dr.) of 8’ high chain link perimeter

fencing.

- One 8' × 25' cantilever chain link gate at each location with an automated operator, auto-closing feature, and

dusk-to-dawn timer/locking logic.

Work shall include all posts, bracing, concrete foundations, gate operator, electrical components, accessories, and

incidentals needed to create a complete, fully operational system.

1.2 Contractor Qualifications

- Minimum 3 years experience installing commercial fencing and automated gates.

- Must comply with all local, state, and federal safety regulations, including OSHA.

1.3 Submittals Required

2

ITB 26-005

City of Bristol, Tennessee

- Product data sheets for all fence and gate materials.

- Gate operator specifications and wiring diagrams.

- Warranty information.

- Project schedule.

2. MATERIAL SPECIFICATIONS – FENCE

2.1 Height & Layout

- Fence shall be 8 feet in height, measured from finished grade to top rail.

2.2 Fabric (Chain Link)

- Material: Galvanized steel, ASTM A392, Class 2 coating or better.

- Mesh: 2-inch diamond.

- Wire Gauge: 9-gauge minimum.

- Selvage: Twisted and barbed on top; knuckled on bottom.

2.3 Posts

- Line Posts: 2.375" OD, Schedule 40, galvanized.

- Terminal / Corner / End Posts: 2.875" OD, Schedule 40, galvanized.

- Gate Posts: 4.0" OD minimum, Schedule 40.

- All posts shall be set in concrete footings with a minimum diameter of 10” and depth of 36".

2.4 Top Rail & Bracing

- Top Rail: 1.66" OD, Schedule 40, galvanized.

- Mid-brace or bottom tension wire as required.

2.5 Hardware & Fittings

- Galvanized steel, ASTM F626 compliant.

- All fasteners tamper-resistant.

3. CANTILEVER GATE SYSTEM

3.1 Gate Dimensions & Construction

- Size: 8 ft height × 25 ft opening width (clear opening).

- Type: Cantilever slide gate, galvanized steel frame.

- Gate Fabric: Same as fence fabric (9-ga, 2" mesh).

- Gate Frame Members:

- Top/Bottom Rails: 2.5" OD minimum

- Uprights/Diagonal Bracing: 1.66" OD minimum

3.2 Gate Operator

- UL 325 compliant.

- Heavy-duty commercial gate operator rated for continuous daily cycling.

- Electric Motor: 120V or 240V. (As recommended by manufacturer)

January 5, 2026

3

ITB 26-005

City of Bristol, Tennessee

January 5, 2026

- Duty Cycle: High-cycle, suitable for industrial use.

- Required Features: Automatic close, safety photo-eyes, manual release, loop detector compatibility.

3.3 Dusk-to-Dawn Timer / Scheduling Logic

System shall include photocell dusk-to-dawn control or a programmable timer with sunrise/sunset schedule.

3.4 Electrical Service and Utility Coordination

-Contractor shall be fully responsible for providing electrical power to the gate operator, including all coordination

with the local electric utility, scheduling work, submitting applications, and paying any required service fees.

-Contractor shall supply all conduit, wiring, trenching, and electrical components needed for a complete and

powered system. All work shall comply with NEC, local codes, and utility standards.

-Conduit shall be Rigid Metal Conduit (RMC) or Schedule 80 PVC, buried a minimum of 24 inches, sized per

operator requirements.

-Power shall be run on a dedicated circuit, installed and connected by a licensed electrician.

-Contractor is responsible for final energizing, testing, and commissioning of the gate operator and all accessories,

and shall coordinate inspections with the City.

-No time extensions will be granted for delays related to electrical service coordination or utility scheduling.

4. INSTALLATION REQUIREMENTS

4.1 Site Preparation

- Contractor shall verify utility locations and remove debris.

4.2 Fence Installation

- Posts plumb and evenly spaced (10 ft max spacing).

- Concrete fully cured before fabric tensioning.

- Properly tensioned and tied fabric.

4.3 Gate Installation

- Gate must operate smoothly manually before operator installation.

- Contractor must train City personnel on operation.

5. WARRANTY

- Minimum 1-year workmanship warranty.

- Minimum 5-year manufacturer warranty on gate operator.

- Fabric and posts: Manufacturer’s standard warranty.

4

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 562111Solid Waste Collection

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