Project Information

Bid Title

Request Chromebooks HC-03-10-26B rev 0

Issuing Agency

Columbia County School District

Location

Georgia

Published Date

Feb 19, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request Chromebooks HC-03-10-26B rev 0

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BID CERTIFICATION & ACCEPTANCE FORM

Project Name:

Chromebooks

Refer ALL Inquiries to:

REQUEST FOR BID

NO. HC-03-10-26B

Commodity: CHROMEBOOKS

Columbia County School District

4781 Hereford Farm Road

Evans, GA 30809

ATTN: Hudson Chandler, Purchasing Supervisor

Contract Type: Fixed Price

Telephone:

Facsimile:

E-Mail:

706- 541- 2723

Ext. 5108

706- 855-3843

Hudson.Chandler@ccboe.net

FOR CCBOE USE ONLY

Contract Number:

(See page 2 for mailing instructions.)

NOTICE TO BIDDERS

BIDs are due no later than 2:00 p.m., March 10, 2026.

Offers are subject to rejection if not received by the due date and time specified and may be subject to rejection if not submitted with

this form.

EXECUTION

In compliance with this Request for BID, and subject to all the terms and conditions herein, the undersigned offers and agrees to furnish

all products, materials, equipment, and labor necessary to perform to the attached specification, at the price and within the time

specified herein. I certify that this Offer is made without prior understanding, agreement, or connection with any firm, corporation, or

person submitting a BID for the same purpose, and is in all respects fair and without collusion or fraud. Under penalty of perjury, the

undersigned Offeror certifies that, to the best of its knowledge and belief: (1) the prices in this BID have been arrived at independently

without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to

such prices with any other Offeror, or to any competitor or with any officers, agents or employees of the CCBOE; and (2) unless

otherwise required by Federal or Georgia Law, the prices which have been offered in this BID have not been knowingly disclosed by the

Offeror and will not be knowingly disclosed by the Offeror prior to opening, directly or indirectly, to any other Offeror or to any other

competitor; and (3) no attempt has been made or will be made by the Offeror to induce any other person, partnership or corporation to

submit or not submit a BID for the purpose of restricting competition.

Failure to execute/sign BID prior to submittal may render the BID invalid. Late BIDs may not be accepted.

OFFICIAL BUSINESS NAME,

COMPANY NAME, TRADE NAME:

STREET ADDRESS:

FEDERAL ID OR SOCIAL SECURITY NO:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE NUMBER: TOLL FREE TEL. NO

(800)

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

WEB ADDRESS:

E-MAIL:

Offer valid for 45 days from Request for BID due date unless otherwise stated here: ____ days

TYPE BUSINESS

Check one or more where applicable:

Minority-Owned Business (at least 51% owned and controlled by minority group members)

Woman-Owned Business (at least 51% owned and controlled by women)

Small Business

ACCEPTANCE OF OFFER

If any or all parts of this BID are accepted, an authorized representative of the CCBOE shall affix their signature hereto and this

document and any other special terms and conditions, scopes of work, specifications, and any Columbia County Board of Education

Contract conditions applicable to this Request For BID shall then constitute the entire written contract agreement between the parties

(“Contract”). This Contract supersedes all prior written or oral agreements and there are no other promises or conditions in any other

agreement, whether written or oral, having effect on this Contract. A copy of this acceptance will be forwarded to the successful Offeror

and a CCBOE Purchase Order and/or General Contract For Services will issued as a release against this Contract.

FOR CCBOE USE ONLY

Offer accepted and contract awarded this ____ day of _____________________, 20_____,

By ___________________________________________________________ (Authorized contracting representative of CCBOE).

MAILING INSTRUCTIONS: Mail (e.g., US Mail, Fed Express) pages 1 & 2 of this fully executed Request for Bid document and any

required RFB documents with your BID. This is a formal sealed RFB. Seal, address envelope and identify the Request For Bid

number on the outside of the package as shown below: It is the responsibility of the Offeror to have all required RFB documents

received by CCSD on or before the specified due date and time. INCLUDE ONE ORIGINAL BID RESPONSE AND ONE COPY.

Columbia County School District

Business Department

4781 Hereford Farm Road

Evans, Georgia 30809

Attention: Hudson Chandler, Purchasing Supervisor

Project:

RFP:

Final review:

Chromebooks

HC-03-10-26B

March 10, 2026 @ 2:00 p.m.

Bid Parameter Worksheet

Company Name:

Failure to respond to the following questions and/or to provide company authorized signature(s) may

result in disqualification of your bid.

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Not Applicable

Yes

No

Not Applicable

Yes

No

Not Applicable

Yes

No

Not Applicable

Yes

No

Not Applicable

Yes

No

_____ Attachments

Do your products and/or services meet all of the requirements described in the BID document? If not,

have you attached all variations to any requirements and specifications to your bid?

Have you completed or answered all BID response lines and questions? Please Note: Failure to do so

may result in disqualification of your bid.

Have you submitted your bid in accordance with any attached Special and/or Bid/Contract

Conditions? Please Note: Failure to do so may result in disqualification of your bid.

Does your company understand that the Columbia County School System reserves the right to reject

any and all bids and conduct a re-bid for any reason? Please Note: All information submitted within

bids, even if rejected or re-bid, is made available to the public unless marked “Proprietary” as

described within the General Conditions.

Do you acknowledge that all information presented within your bid becomes available to the public

unless marked “Proprietary” or “Confidential”? Please Note: Only certain items may be marked as

“Proprietary” or “Confidential. See the Bid Terms & Conditions for further information.

Do you understand that if your company is awarded the contract and does not deliver service(s),

product(s) or material(s) by the specified delivery date, then the contract award may be rescinded and

all orders cancelled?

Does your company accept that the Columbia County School System is the sole arbiter of this bid and

that all decisions are final?

Does your company accept that low bid price does not guarantee bid award and that awards may be

based on one or a combination of factors? Please Note: Failure to do so may result in disqualification

of your bid.

If requested with this BID, have you attached warranty information to your bid as requested? Please

Note: Failure to do so may result in disqualification of your bid.

If requested with this BID, have you provided or will you provide all insurance information as

requested? Please Note: Failure to do so may result in disqualification of your bid.

If requested with this BID, have you attached your company’s required financial statements? Please

Note: Failure to do so may result in disqualification of your bid.

If requested with this BID, have you attached your company’s required customer references? Please

Note: Failure to do so may result in disqualification of your bid.

Did you receive written amendment(s) to this Bid? If yes, how many? _______

Please Note: Failure to respond to this question may result in disqualification of your bid.

List the number (quantity) of attachments included with your BID response.

Attached Electronically

US Mail

Courier

Hand Delivered

Please indicate how you have submitted your required product

specifications and other requested documents or materials.

_________________________________________________________________________C_h_r_o_m_e_b_o_o_k_s ________

Organization Name

Project Name

____________________________________________________________________________

Name(s) and Titles(s) of Authorized Representative(s)

____________________________________________________________________________

Signature(s)

Date

____________________________________________________________________________

Signature(s)

Date

Instructions & Specifications

The Columbia County School District, 4781 Hereford Farm Road, Evans, GA 30809 (CCSD), is soliciting bids

for contract pricing for Chromebooks under Request for Proposal Number HC-03-10-26B (RFP). The validity

of the contract pricing is to be through April 2027. Contract pricing would be renewable annually for up to

four additional years (April 2031) at the same or equivalent fixed price with the written consent of both parties.

Bids are due no-later-than 2:00 p.m. EST on March 10, 2026, Business Office 4781 Hereford Farm Road,

Evans, GA 30809.

Awarded product will be “inside-delivered” to any one of the 30+ CCSD buildings in Columbia County.

Inside delivery shall include, as a minimum, delivery, unloading and placement in a designated area

inside the first floor of building.

Bid new items only. No reconditioned items.

Scoring Based on the following:

1. Pricing 30%

2. Value Add (state examples) 20%

3. Success of previous work with CCBOE 20%

4. Adherence to the RFP requirements, including completion of all required forms, provisions of all

requested information and adequacy of responses. 15%

5. Quality of Proposal. 15%

Please read all RFP documents carefully. It shall be the sole responsibility of the Bidder to seek clarification

from CCSD in sufficient time prior to the RFP closing date and time to resolve any questions or

misunderstandings that may arise regarding the RFP. Clarification or information not obtained sufficiently in

advance of the bid closing shall be deemed to have been asked and answered. For questions, please email

James.VanMeter@CCBOE.net and copy Hudson.Chandler@CCBOE.net.

The Columbia County School District will accept bids sent by email. Bidders are to consider emailed

bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email

greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be

accepted on bids.

CCSD is a tax-exempt organization and as such, price should NOT include any federal, state or local sales tax,

or use tax (or fees) unless otherwise required by the Georgia Department of Revenue (e.g., diesel fuel tax). The

Federal Tax ID number for the CCSD is 58-6000217.

At the discretion of the CCSD, contract award notices may be sent only to those actually awarded and not to

every person or firm responding to this solicitation.

Bids which in any way qualify or vary the terms of these instructions, conditions and specifications may be

considered non-responsive and result in disqualification of the bidder. The award from this RFP may be made

to the most responsive/responsible Bidder offering product(s) deemed to be the best interest of CCSD. CCSD

Columbia County School District

Chromebooks

HC-03-10-26B

reserves the right to make award by item, groups of items, or on an all-or-nothing award basis, whichever

award is deemed to be in the best interest of CCSD.

The evaluation of bids and subsequent contract award will be at the sole discretion of CCSD and will be based

on the information furnished by the Bidder, references, interviews, price, experience, and delivery capability.

The CCSD reserves the right (i) to reject any and all bids or any part of any bid, (ii) to waive minor defects or

technicalities, or (iii) to solicit new bids on the same project or on a modified project that may include portions

of the originally proposed project as the CCSD, in the exercise of their sole and unfettered discretion, may

deem necessary.

Preparation and submittal of a bid is solely at the cost of the Bidder. Therefore, CCSD is in no way liable or

obligated for any cost incurred by the Bidder in determining and submitting a bid pursuant to the RFP.

By submitting a bid, the Bidder certifies that, to the best of its knowledge and belief: (1) the prices in this bid

have been arrived at independently without collusion, consultation, communication, or agreement, for the

purposes of restricting competition, as to any matter relating to such prices with any other Bidder, or to any

competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by

Federal or Georgia Law, the prices which have been offered in this bid have not been knowingly disclosed by

the Bidder and will not be knowingly disclosed by the Bidder prior to review, directly or indirectly, to any

other Bidder or to any other competitor; and (3) no attempt has been made or will be made by the Bidder to

induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting

competition.

Any discussions regarding price with other Bidders prior to the bid opening is expressly forbidden and will

result in disqualification of your bid.

THE FOLLOWING RFP DOCUMENTS MUST BE SUBMITTED AS PART OF YOUR PROPSAL.

FAILURE TO PROVIDE ALL REQUIRED DOCUMENTS MAY RESULT IN DISQUALIFICATION OF

YOUR BID.

• Bid Certification and Acceptance form (2-Pages)

• Columbia County School System Bid Parameter Worksheet (1-Page)

• Business References Form (1-Page)

• Bid Inputs

• Attach specifications and warranty information for all bid items.

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