Project Information

Bid Title

RECYCLABLES COLLECTION & HAULING SERVICES

Issuing Agency

Orange town

Location

Connecticut

Published Date

May 7, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

05072026

Original Source

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Bid Documents

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Project Description

Bid Number:	05072026
Bid Title:	RECYCLABLES COLLECTION & HAULING SERVICES
Category:	RECYCLABLES COLLECTION & HAULING SERVICES
Status:	Open

Publication Date/Time: 5/7/2026 7:00 AM Publication Information: CT Source Closing Date/Time: 5/28/2026 10:00 AM Submittal Information: Town Hall-Lower Level Meeting Room Related Documents: 2026 Recycling Bid

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Town of Orange, Connecticut

BID DOCUMENTS

RECYCLABLES COLLECTION & HAULING SERVICES

1.0 INVITATION TO BID

1.1 The Town of Orange requests bids for the collection and hauling of residential

recyclables as well as recyclables from municipal and school buildings and the town

transfer station. Recyclables shall be hauled to the Interstate Waste Services (IWS)

Material Recovery Facility, Oliver Terrace, Shelton, CT, except that separated cardboard

roll-off dumpsters from the transfer station shall be hauled to Marcus Paper, 93 Wood

Street, West Haven CT.

1.2 Bidders are required to comply with the instructions contained in these Bid Documents,

and to provide information where requested. Bids must be made upon the forms

contained herein.

2.0 KEY EVENT DATES

2.1 Bid Advertisement

Thursday, May 7, 2026

2.2 Deadline for Submitting Bid Questions 10:00 am, Thursday, May 21, 2026

2.3 Bid Due Date & Bid Opening

Orange Town Hall

Lower Level Meeting Room

10:00 am, Thursday, May 28, 2026

2.4 Bid Award Decision

Board of Selectmen Meeting

7:00 pm Wednesday, June 10, 2026

2.5 All questions shall be submitted by email to the Director of Public Works at

bbrinton@orange-ct.gov. All questions will be answered by email.

2.6 Bidders must provide contact information to the town by emailing afaustini@orange-

ct.gov and bbrinton@orange-ct.gov, to ensure that they receive bid addenda and other

notifications.

3.0 BID FORMS AND SUBMISSION INSTRUCTIONS

3.1 Copies of the bid documents may be obtained from the Town of Orange Website and

State of Connecticut Contracting Portal (CTsource).

3.2 Ditto marks are not considered writing; shall not be used; and can be reason for non-

acceptance of a bid.

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3.3 All bids must be submitted in a sealed envelope, clearly marked “RECYCLABLES

COLLECTION & HAULING”, and received in the Public Works office by the time of the bid

opening specified above. In addition to the BID FORM, the bidder’s BIDDER

QUALIFICATION STATEMENT and NON-COLLUSIVE AFFIDAVIT OF PRIME BIDDER

must also be enclosed in the sealed envelope. Bids, corrections, and/or modifications received

after the time the town officials open the first bid will not be accepted.

Bidders are responsible for checking the bid posting on the state contracting portal

https://portal.ct.gov/DAS/CTSource/CTSource or on the Town of Orange website for bid

addenda and responses to bidders’ questions, up to the time of the bid opening.

3.4 The BID FORM must be signed by an authorized agent of the submitting company.

3.5 All information submitted must be in ink or typewritten. Mistakes may be crossed out

and corrections inserted. The person signing the bid form must initial corrections.

3.6 The inability to meet any specified requirement(s) shall be clearly stated in writing and

attached to the bid form or written on the bid form.

3.7 At the time of opening the bids, bidders shall be presumed to have inspected the site and

be thoroughly familiar with the bid documents. Failure of any bidder to inspect the project site,

ask questions, or to examine the bid documents, shall not relieve any bidder from obligations

with respect to their bid.

3.8 The specifications listed are to be interpreted as meaning those acceptable to the Town of

Orange. Substitutions that are “an approved equal,” will be considered.

3.9 Prior to submitting a bid, bidders must visit the Orange Transfer Station site. Bidders

must sign in at the scale house near the front gate. Bidders must also visit the town and school

buildings to observe the recycling container types, sizes, and locations. Note: the existing 3 CY

shared dumpster for the Town Hall and Mary L. Tracy School is to be replaced with a 4 CY

dumpster. The town’s 32 gallon residential recycling carts may be observed at the Town Hall –

contact the Public Works Dept. office. The contractor must verify that its equipment is capable

of emptying the existing residential and municipal carts and dumpsters. Change orders related to

conditions that could be observed on a site visit will not be approved.

3.10 The bidder must have significant experience performing residential recyclables collection

and hauling, as well as hauling recyclables from containers and dumpsters at town and school

buildings and the transfer station. Qualifications and references must be provided on the bid

forms.

4.0 CONTRACT DURATION

4.1 The contract shall run for four years from July 1, 2026 to June 30, 2030.

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5.0 PAYMENT

5.1 Payment for residential recyclables collection and hauling shall be at the bid price per

year, and shall include weekly collection from recycling containers and dumpsters at municipal

and school buildings, and hauling to IWS in Shelton, as well as recyclables from special events

such as the fair and carnival at the High Plains Community Center. Payment for hauling roll-off

dumpsters containing recyclables from the transfer station shall be at the bid price per round trip

to Shelton or West Haven. The contractor shall submit copies of scale tickets from the transfer

station and from the disposal facility with monthly invoices.

6.0 MISCELLANEOUS

6.1 Bidders may withdraw their bid any time prior to the time of bid opening. No bidder

shall withdraw, cancel, or modify their bid for a period of sixty (60) days after bid opening.

6.2 The Town of Orange is exempt from Connecticut Sales and Use Taxes and Federal

Excise Taxes. Bidders shall avail themselves of these exemptions.

6.3 The Town of Orange reserves the right to accept any bid, to reject any or all bids, to

waive any minor bid informality or irregularity, to take into account the residency and business

location of bidders within the Town of Orange, and to award the bid deemed by the Town of

Orange to be in its best interest. Lowest price shall not be the sole determining factor when

awarding the bid. Bidders who are delinquent in taxes or fees to the Town of Orange will not be

considered responsible bidders.

7.0 TERMINATION

7.1 Failure to comply with any of the requirements herein may be considered breach of

contract and as such shall be subject to termination of the contract by the town.

8.0 BID AND PERFORMANCE BONDS

8.1 GENERAL All bonds required herein shall be provided by companies licensed to issue

such documents in the State of Connecticut. Each bond shall have a contact person’s name, the

issuing office’s address, telephone number and fax number shown thereon and shall be

automatically renewable.

8.2 BID BOND Each bidder shall submit a bid security in the amount of 10% of the total

bid price per year for residential and municipal recycling. The security shall be in the form of a

certified or bank cashier’s check or a surety bond issued by a company licensed to do so by the

State of Connecticut. Should the bidder fail to provide a performance bond, insurance

certificate, and other submittals required by the bid documents within 15 calendar days of the

date of notice of award, said bid security may be forfeited to the town. All bidders’ bid security

will be returned after issuance of bid award, and submission of the required bond, insurance, and

other submittals by the awarded contractor.

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8.3 PERFORMANCE BOND A properly executed surety Performance Bond, in the

amount of 100% of the residential recyclables price bid per year for the first year shall be

submitted, within fifteen (15) calendar days of the date of notice of award, to the following town

official:

Director of Public Works / Town Engineer

Town of Orange

617 Orange Center Road

Orange, Connecticut 06477

The Performance Bond shall guarantee performance of the contract in accordance with the terms

of the Bid Documents and shall automatically renew each year of the contract period. Failure to

perform the contract in accordance with the terms of the Bid Documents and termination of the

contract for cause shall allow the town to call the surety bond for recovery of all additional costs

incurred by the town in obtaining a replacement contractor to provide the services called for in

the contract.

9.0 INSURANCE

9.1 Contractor shall agree to maintain in force at all times during the contract the following

minimum coverages and shall name the Town of Orange as an Additional Insured on a primary

and non-contributory basis to all policies, except Workers Compensation. All policies should

also include a Waiver of Subrogation.

Insurance shall be written with Carriers approved in the State of Connecticut and with a

minimum AM Best Rating of A- (Excellent) and minimum Financial Size Category of VIII. In

addition, all Carriers are subject to approval by the Town of Orange.

General Liability

Each Occurrence

General Aggregate

Products/Completed Operations Aggregate

(Minimum Limits)

$1,000,000

$2,000,000

$2,000,000

Auto Liability

Combined Single Limit

$1,000,000

Umbrella/Excess

Liability

Each Occurrence

$1,000,000

Professional Liability Each Occurrence

(if applicable)

$1,000,000

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a

minimum of two (2) years from the completion date of this contract. If the policy is replaced

and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the

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reporting period for claims for the policy in effect during the contract for two (2) years from the

completion date.

Workers’ Compensation and

Employers’ Liability

WC

EL Each Accident

EL Disease Each Employee

EL Disease Policy Limit

Statutory Limits

$500,000

$500,000

$500,000

Original, completed Certificates of Insurance must be presented to the Town of Orange prior to

contract issuance. Should any of the above-described policies be cancelled, limits reduced or

coverage altered, 30 days’ written notice must be given to the Town of Orange.

For purposes of insurance, all certificates and communications should be addressed to:

Director of Public Works/Town Engineer

Town of Orange

617 Orange Center Road

Orange CT 06477

10.0 GENERAL WORK REQUIREMENTS

10.1 The work covered by the plans and specifications consists of furnishing all labor,

material, supplies, equipment, tools, and incidentals necessary to perform collection and hauling

of residential recyclables as well as recyclables from municipal and school buildings and the

town transfer station. Recyclables shall be hauled to IWS, Oliver Terrace, Shelton, CT, except

that separated cardboard roll-off dumpsters from the transfer station shall be hauled to Marcus

Paper, 93 Wood Street, West Haven CT. The work shall also include providing and emptying

dumpsters for recyclables at municipal and school buildings and at the transfer station. All bids

shall contain the cost of all items and work, whether specified herein or not, required to provide a

complete project. Failure to include such items and work specifically in the bid documents shall

not be grounds for extra cost.

All materials and equipment supplied by the contractor shall conform to the requirements of the

Bid Documents. No changes shall be allowed unless they are approved, in writing, by the town.

All work shall be in accordance with federal, state, and town laws.

The contractor shall supply a minimum of two (2) 40 CY roll-off dumpsters for mixed

recyclables and two (2) 40 CY roll-off dumpsters for cardboard at the transfer station. At least

one (1) empty recyclables and one 1(1) empty cardboard dumpster must be on site at all times.

10.2 Hours of Work

Collection of residential recyclables shall not be performed before 6:30 am or after 6:00 pm on

weekdays, and no residential collection is allowed on weekends. Collection of residential

recyclables shall follow the existing routes and schedules (see Appendix A for map). If

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Commodity Codes

• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local
• NAICS 562111Solid Waste Collection

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