Project Information

Bid Title

RFP - W. Market Street (S.R. 55) Widening Phase 1 & 2 Project

Issuing Agency

City of Troy

Location

Ohio

Published Date

Dec 2, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP - W. Market Street (S.R. 55) Widening Phase 1 & 2 Project
Category:	Public Bids
Status:	Open

Description: The City of Troy is looking for interested consultants to design the W. Market Street (S.R. 55) Widening Phase 1 & 2 Project.  A link to the City of Troy’s Comprehensive Plan is listed below. Proposals are due no later than Monday, December 22, 2025, at 5:00 pm. City of Troy's Comprehensive Plan Publication Date/Time: 12/2/2025 12:00 AM Closing Date/Time: 12/22/2025 5:00 PM Related Documents: RFP_W Market Street Widening2025.12.01

Attachment Preview

Engineering Department

937.339.2641

www.troyohio.gov

December 1, 2025

Re: Request for Proposals

West Market Street (S.R. 55) Widening Phase 1 & 2

Dear Prospective Design Firm:

The City of Troy intends to widen and make improvements to West Market Street (S.R. 55) at

the intersection of W Market Street and Kenton Way and continuing across 2423 West Market

Street (to the bridge deck). The City is seeking proposals from qualified firms for design and

construction administration consultant services to create a comprehensive design of the

roadway for traffic movement and to provide connectivity along the corridor, including complete

streets as described in the City’s Comprehensive Plan. This project will be utilizing OPWC

funding. The City desires to retain a qualified firm(s) for design services to prepare plans, estimates,

specifications, and contract documents for this project.

Scope of Services

This project will widen and make improvements to West Market Street between Kenton Way and

2423 West Market Street (to the bridge deck) to provide connectivity into the downtown area.

During the design process the exact road cross section will be determined. This could include a

combination of a 3-lane, 5-lane, shared-use path and sidewalk cross section.

Included in this project is the full reconstruction of the roadway and the installation of curb, gutter,

sidewalk and/or shared-use path. New storm sewer will be installed as well as a nominal amount

of waterline and sanitary sewer replaced/repaired due to conflict locations.

Utility coordination/relocation, street lighting and signage will be the design engineer’s responsibility

as part of this scope.

Sidewalks and drive approaches may be assessed back to the property owners. This project phase

will also include the construction of new sidewalks across any properties that currently do not have

sidewalks.

A public information meeting to serve as education for city residents and businesses within the

project area will occur during the design of the project. Project coordination will also be required

with the property owners and businesses within this project area.

The project entails two rounds of OPWC funding. While we are anticipating them to be bid as one

project, the quantity breakdown will need to show the appropriate split.

Electronic GIS data of existing city-owned infrastructure shall be provided to the chosen consultant

prior to the beginning of design.

100 South Market Street, Troy, OH

Requests for Proposals

West Market Street (S.R. 55) Widening Phase 1 & 2 RFP

Design Services

1. Design shall include project management with a kickoff meeting, routine update meetings, and

submittals of contract documents and coordination of all existing and planned utilities.

2. The chosen consultant shall provide all field topography and establish existing right of way

within project area necessary to prepare comprehensive plans and specifications to comply

with all federal, state and local standards and regulations. All utilities and pertinent field

information are to be obtained.

3. Provide an if-authorized estimated number of soil borings within the project area and the

subcontractor who would perform. Geotechnical deliverables should include a report

summarizing subgrade stabilization recommendations, providing recommended CBR values

for pavement design, and boring logs. If determined necessary, the cost of the soil borings

would be a pass-through cost of the consultant.

4. Provide estimates of construction costs.

5. Detailed design and preparation of plans and specifications: The consultant will prepare the

plans including maintenance of traffic plans, technical specifications, and bid form to be used

by the city in the preparation of contract documents for construction bidding. Traffic and access

to businesses will need to be maintained throughout the construction project. The consultant

will provide a digital file of all drawings, along with any and all estimates, spreadsheets,

specifications, specific general notes and quantities.

6. Construction drawings shall contain plan & profile sheets along with sufficient details, plan

notes and specifications to communicate to the contractor. Cross sections shall be prepared

at a minimum of 50-foot intervals and include all key locations such as driveways. The plans

must be acceptable to the City and shall include all existing and proposed rights-of-way and

the location of all items (trees, poles, utilities, structures, etc.) within 50 feet of the right-of-way.

All plans, drawings and specifications will become the property of the City of Troy.

7. Assist the City in applying for permits and approvals required by law for this project. This

assistance shall consist of completing and submitting forms to the appropriate regulatory

agencies having jurisdiction over the construction documents and other services normally

provided by the Consultant. City will pay for necessary OEPA PTI’s.

8. If (highway or utility) easements become necessary, provide a man-hour estimate on a per

property basis. Separate estimates should be included for resolution, legal description, plat of

survey or exhibit, and setting monumentation described below. The consultant shall prepare

all exhibits, legal descriptions for acquisition easements and/or property acquisitions necessary

for this project, permanent and temporary. The consultant will monument and provide

temporary stakes at all temporary and permanent easement takes in the field and provide a

legal description for each tract, signed by a registered professional surveyor. The actual

procurement of the easement and/or property acquisition will be done by the City and will not

be part of this scope of work.

9. Assist the City with the bidding phase including but not limited to contractor solicitation,

answering contractor questions, assisting with addenda, evaluating bids received, making

contractor recommendations to the City, and facilitating the preconstruction meeting.

10. Following construction, compile and deliver to the City a reproducible set of Record Documents

based upon the marked-up record drawings, addenda, change orders, and other data

furnished by the Contractor or other third parties. Provide record drawings in electronic format

and hard copy. Hour estimates shall include a separate estimate for any required post-

construction field survey and electronic document modification to complete this task.

11. Discuss the availability and a recommendation of construction administration services by the

consultant and provide an hour estimate. Daily inspection will be provided by the City of Troy

staff.

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Requests for Proposals

West Market Street (S.R. 55) Widening Phase 1 & 2 RFP

Attached Documents & Studies (.zip file)

2025 Oaks Engineering, Traffic Analysis:

W Market Traffic Study - Future X-Sections-ALL

City of Troy’s Comprehensive Plan:

https://troyohio.gov/DocumentCenter/View/8113/TroyCompPlan_FINAL_digital

Design Criteria

All designs shall be in conformance with current federal, state, and local City of Troy standards.

Anticipated Project Schedule

Stage of Project

Proposals received from Consultant

Anticipated Interviews

City Council Award of Contract

Design Phase Begins

Anticipated Bidding

Dates__________

December 22, 2025

January 12 – 16, 2026

February 16, 2026

March 2026

November 2026

Responses shall be limited to 12 pages total (single-sided) and shall include the following items:

1. Project understanding and approach to the requested services. Include any additional

anticipated or recommended services.

2. Firm Experience. Include firm experience on similar completed projects. Include four (4)

references for similar sizes and types of projects. References to include owner, project name,

contact person’s name, title, address, and phone number.

3. Qualifications of consultant personnel and of any sub-consultants included in your project team.

Identification and qualifications of project manager, project engineer, and all key personnel

proposed for this project.

4. Detailed proposed schedule of tasks included in the scope of work to be completed. Current

firm workload and projected workload over the anticipated project schedule.

5. Proposed man-hours for services rendered for each phase of work.

Any major deviation from these requirements may be cause for rejection of a firm’s submittal at the

City’s discretion.

Criteria for Consultant Selection

Selection of the consultant will be based on the firm’s professional qualifications, experience and

expertise with consideration given to the following:

1. Understanding of all aspects of the project and proposed approach.

2. Experience with the City of Troy and the successful completion of similar size and type projects.

3. Qualifications of personnel assigned to and available for this project.

4. Ability to complete the work to the satisfaction of the City of Troy in a timely manner (include a

time schedule for completion).

5. Proposed man-hours required for each phase of work.

Upon completion of the evaluation process, the City will select and rank the firms, which it considers

to be most qualified. The City will then negotiate a contract with the firm ranked most qualified to

perform the required services. Interviews may or may not be scheduled to choose a consultant.

3

Requests for Proposals

West Market Street (S.R. 55) Widening Phase 1 & 2 RFP

Submission of Proposal

Please submit an electronic copy, in PDF format, of the proposal packages no later than Monday,

December 22, 2025, at 5:00 pm. Send proposals to:

Jillian A Rhoades, P.E. – Jillian.Rhoades@troyohio.gov

Christy Butera, P.E. – Christy.Butera@troyohio.gov

John Vance, P.E. – John.Vance@troyohio.gov

The subject of the email should be: West Market Street (S.R. 55) Widening Phase 1 & 2 - RFP.

Please note that included with the RFP are City of Troy insurance requirements, which the chosen

consultant will be required to provide prior to entering into a contract with the City of Troy.

Any questions on this project or information contained in the Request for Proposal, please contact

John Vance at John.Vance@troyohio.gov or (937) 339-2641.

Sincerely,

Jillian A Rhoades, PE

Jillian A Rhoades, PE

City Engineer

CC: Christy Butera, Asst City Engineer (e-copy)

John Vance, Project Manager (e-copy)

File: Projects_Public Works\2024-013 W Market (SR55) Widening Ph1\Agreements, Eng\RFP

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Requests for Proposals

West Market Street (S.R. 55) Widening Phase 1 & 2 RFP

CONSULTANT REQUIREMENTS FOR

INSURANCE AND INDEMNIFICATION

CITY OF TROY, OHIO

INSURANCE. A consultant shall maintain, at Consultant’s expense, the following insurance at all times

during the performance of services for the City of Troy, Ohio and shall provide certification evidencing

such insurance:

Workers' Compensation in conformity with applicable law, at statutory limits, for its

employees, and Employer's Liability Insurance with limits no less than $1 million per

o ccurrence;

Professional Liability (Errors and Omissions) Insurance with limit no less than

$1,000,000 per occurrence or claim, $2,000,000 aggregate;

Automobile Liability Insurance covering any auto with limits no less than $1 million per accident

for bodily injury and property damage; and

Commercial General Liability (CGL) Insurance at least as broad as ISO Form CG 0001 covering

bodily injury and property damage with limits no less than $1 million per occurrence, $2 million

aggregate.

Additional Insured/Primary Insurance: The City of Troy, its officers, employees, volunteers and agents

shall be additional insureds on the CGL coverage with respect to liability arising out of work or

operations performed by or on behalf of Consultant. Such coverage shall be primary as respects the

Additional Insureds and any insurance or self-insurance maintained by the Additional Insureds shall be

excess of the Consultant’s insurance and shall not contribute with it.

Any additional insurance for the Project obtained by the Consultant at the request of the City of Troy,

Ohio shall be at the expense of the City of Troy, Ohio.

Claims Made Policies - If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the

contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least three

(3) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy

form with a retroactive date prior to the contract effective, or start of work date, consultant

must purchase extended reporting period coverage for a minimum of three (3) years after

completion of contract work.

Acceptability of Insurers – Insurance is to be placed with insurers with a current A.M. Best rating of no

less than A:VII, unless otherwise acceptable to the City of Troy and so stated prior to any agreement

for services being executed.

Non-renewal, Cancellation, or Material Change of Coverage - Each insurance policy required above shall

state that coverage shall not be cancelled, except with notice to the City of Troy, Ohio. If the consultant

receives a non-renewal or cancellation notice from an insurance carrier providing coverage required

herein, or receives notice that coverage no longer complies with the requirements herein, consultant

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 541330Engineering Services

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