Project Information

Bid Title

Lease for Operation of Parks Concession Stand

Issuing Agency

Queen Anne County

Location

Maryland

Published Date

Dec 1, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

BPM054345

Original Source

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Bid Documents

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Project Description

Bid Number:	BPM054345
Bid Title:	Lease for Operation of Parks Concession Stand
Category:	Parks & Recreation
Status:	Open

Description: The Lessee shall provide all necessary supplies to operate the food snack bar for the sale of family friendly food items (hot dogs, hamburgers, chips), hot and cold beverages, snack items, and confectionaries. The Concession Stand shall be open and operational during all times designated by Department of Parks and Recreation. Scheduled events will be posted online, and Lessee is expected to have the concession stand open during these events. If a Lessee is unable to operate during a scheduled event, they must notify the Department of Parks and Recreation in advance. The concession stand location is located at Route 18 Park in Centreville, MD. Publication Date/Time: 12/1/2025 12:00 AM Closing Date/Time: 12/18/2025 1:00 PM Pre-bid Meeting: 12/10/2025 @ 1:00 PM Contact Person: Breanne Waters 410-758-0835 x2514 bwaters@qac.org 1945 4-H Park Rd Centreville, MD 21617 Miscellaneous: Pre-Bid Meeting will be held at Queen Anne’s County Park & Recreation Office located at 1945 4-H Park Road, Centreville MD. Bidders must attend the Pre-Bid Meeting on December 10, 2025 at 1:00 PM to be able to bid. There is a virtual meeting option, please contact QACPR in advance so that we may provide you the link. Related Documents: Concession bid-2026 - Route 18

Attachment Preview

Invitation to Bid

QUEEN ANNE'S COUNTY

DEPARTMENT OF

PARKS & RECREATION

Lease for Operation of Parks

Concession Stand

Bids Due 1:00 p.m. Thursday December 18, 2025

Queen Anne’s County Department of Parks and Recreation

ATTN: Breanne Waters

1945 4-H Park Rd

Centreville, MD 21617

INVITATION TO BID

SCOPE OF WORK

The Lessee shall provide all necessary supplies to operate the food snack bar for the sale of family friendly

food items (hot dogs, hamburgers, chips), hot and cold beverages, snack items, and confectionaries. The

Concession Stand shall be open and operational during all times designated by Department of Parks and

Recreation. Scheduled events will be posted online, and Lessee is expected to have the concession stand

open during these events. If a Lessee is unable to operate during a scheduled event, they must notify the

Department of Parks and Recreation in advance. The concession stand location is located at Route 18 Park in

Centreville, MD.

1. Copies of the Contract Documents may be obtained beginning December 1,

2025. Contract Documents will be available in electronic pdf format on:

• eMaryland Marketplace Advantage at https://emma.maryland.gov

• Queen Anne’s County Web Site at https://qac.org/Bids.aspx.

• Hard copies are also available at 1945 4-H Park Road Centreville, MD 21617

2. Pre-Bid Meeting will be held at Queen Anne’s County Park & Recreation Office located

at 1945 4-H Park Road, Centreville MD. Bidders must attend the Pre-Bid Meeting on

December 10, 2025 at 1:00 PM to be able to bid. There is a virtual meeting option,

please contact QACPR in advance so that we may provide you the link.

3. Any Addenda issued shall be posted on:

• eMaryland Marketplace Advantage at https://emma.maryland.gov

• Queen Anne’s County Web Site at https://qac.org/Bids.aspx

However, it is the Bidders responsibility to ensure receipt of all addenda and to provide

the signed Addendum Acknowledgment form when submitting a bid.

4. Bidders are directed to the provisions of the Instructions to Bidders for additional

information governing the bidding process.

5. The Owner reserves the right to waive any informalities and to reject any or all bids. No

bidder may withdraw his bid within thirty (30) days after the actual date of the opening

thereof. Bids are to remain open for thirty (30) days.

6. Sealed bids for this Proposal shall be received from bidders by 1:00 PM. on Thursday,

December 18, 2025 at Queen Anne’s County Parks & Recreation, 1945 4-H Park

Road, Centreville MD. No Bids shall be accepted after the deadline.

* * End of Invitation to Bid * *

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INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS

1.1 The term "Most Responsive Bidder" means the Bidder to whom Owner (on the basis of Owner's

evaluation as hereinafter provided) makes an award on the basis of the total highest bid.

1.2 The term "OWNER" as used in the Contract Documents refers to the County Commissioners of

Queen Anne's County.

1.3 The term "PARKS REPRESENTATIVE" refers to the Director of the Department of Parks of Queen

Anne's County, or his representative. All inquiries during the bidding period should be addressed in

writing only to Queen Anne's County, Department of Parks, 1945 4-H Road, Centreville, Maryland,

21617, fax number: 410-758-0566 or email qacrecreation@qac.org.

2. COPIES OF BIDDING DOCUMENTS

2.1 Complete sets of Bidding Documents shall be used in preparing Bids; neither OWNER nor PARKS

REPRESENTATIVE assumes any responsibility for errors or misinterpretations resulting from the

use of incomplete sets of Bidding Documents.

2.2 OWNER and PARKS REPRESENTATIVE in making copies of Bidding Documents available on

the terms in the Invitation to Bid, do so only for the purpose of obtaining bids on the Work and do

not confer a license or grant for any other use.

2.3 Bidding Documents include Invitation to bid, Instructions to Bidders, Bid Form, Agreement, Menu

including pricing and any other inclusions referenced therein and addenda (if issued).

3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

3.1 Before submitting a Bid, each Bidder must;

a) Examine the Contract Documents thoroughly;

b) Visit sites to familiarize himself with conditions that may in any manner affect cost, progress

or performance of the Work;

c) Familiarize himself with federal, state and local laws, ordinances, rules and regulations that

may in any manner affect cost, progress or performance of the Work and;

d) Study and carefully correlate Bidder's observations with the Contract Documents.

3.2 Should any material specified not meet the requirements outlined in the Contact Documents, it is the

Bidders responsibility to notify the PARKS REPRESENTATIVE prior to the submission of the Bid.

3.3 The submission of a Bid will constitute a representation by the Bidder that he has complied with

every requirement of this Article 4 and that the Contract Documents are sufficient in scope and

detail to indicate and convey a complete understanding of all terms and conditions for the

performance of the Work.

4. INTERPRETATIONS

All questions about the meaning or intent of the Contract Documents shall be submitted in writing only,

to, Queen Anne's County, Department of Parks, 1945 4-H Road, Centreville, Maryland, 21617, fax

number: 410-758-0566 or email qacrecreation@qac.org not later than seven (7) days prior to bid

opening. Replies will be issued only by Addenda, emailed, not later than two (2) days prior to bid

opening to all parties recorded by the PARKS REPRESENTATIVE as having received the Bidding

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Documents. Failure of any Bidder to receive such Addendum shall not relieve Bidder from the

obligations under the Bid as submitted. Only questions answered by formal written Addenda will be

binding. Oral and other interpretations or clarifications will be without legal effect.

5. CONTRACT TIME

The contract shall be binding for 3 Years with the opportunity for One Year Renewal at the same rate.

6. CONCESSION STAND EQUIPMENT LIST AND USE

6.1 Route 18 Park concession stand allows you to cook food at the facility or sell pre-packaged items.

Equipment that is provided by the owner is a fridge/freezer combo, flat top grill with exhaust

system, 3-compartment sink, hand wash sink, storage cabinets with counters, overhead shelving,

outside propane tank, used oil tank and an ac unit. The awarded concessionaire holds all

responsibilities for the health department food permit. The owner will be responsible for the initial

cleaning of the exhaust system, all subsequent years it is the reasonability of the lessee. You may

view pictures of the facility online at qac.org/1661/Concession-Stands.

7. CONDITIONS

Concession stands may not be used as a home base for a food truck license.

8. SUBSTITUTE MATERIAL AND EQUIPMENT

The Contract, if awarded, will be on the basis of material and equipment described in the Contract

Documents. Consideration of possible substitution or "or equal" items shall only be permitted after bid

opening and prior to award of the contract, if submitted by the LESSEE to the PARKS

REPRESENTATIVE and approved by the PARKS REPRESENTATIVE in accordance with General

Conditions.

9. BID FORM

9.1 The Bid Form is included in the Contract Documents; additional copies may be obtained from the

PARKS REPRESENTATIVE. Bid Form must be completed in ink. All names must be typed or

printed below the signature. Bids by corporations must be executed in the corporate name by the

president or vice-president (or other person having authority to bind the corporation, accompanied

by corporate power of attorney) and the corporate seal must be affixed and attested by the

secretary or an assistant secretary. The corporate address and state of incorporation shall be

shown below the signature.

9.2 Bids by partnerships must be executed in the partnership name and signed by a partner, whose

title must appear under the signature and the official address of the partnership must be shown

below the signature.

9.3 Bids by a limited liability company must be executed in the name of the company and signed by

an authorized or managing member of the limited liability company whose title must appear

under the signature and the principal office of the limited liability company must be shown below

the signature.

9.4 Minimum Bid Amount:

Route 18 Park Concession Stand is $1,500.00

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10. SUBMISSION OF BIDS

10.1 Bids shall be submitted not later than the time and at the place indicated in the Invitation to bid

and shall be enclosed in a sealed envelope with the words, “BID – Concession Services” written

on the front of the envelope, and accompanied by the other required documents. The official Bid

Time shall be EST Time. If the bid is sent through the mail or other delivery system the sealed

envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the

face thereof. Bids delivered after the time and at a place other than that stipulated in the Invitation

to bid shall deem the Bidder non-responsive.

10.2 Bids shall be submitted only on the Bidding Document forms furnished with the Contract

Documents. Others forms or documents submitted which are not required by the Contract

Documents shall be considered invalid and without bearing or validity to the Bid and Contract.

10.3 Bids delivered with incomplete forms shall deem the Bidder non-responsive. These forms

consist of the:

a) Bid Form;

b) Conflict of Interest Disclosure, Employment of Undocumented Individuals Statement &

Political contribution Reporting Requirements Form;

c) Any required bonds and/or Bid Security

d) A sample food menu and pricing.

10.4 Any addenda issued shall be issued electronically, see Invitation to Bid. It is the Bidder’s

responsibility to ensure receipt of all addenda. Submission of a bid shall constitute

acknowledgement by the bidder of his inclusion of all issued addenda in the WORK. Physical

submission of Addenda documents with a Bid is not necessary.

11. OPENING OF BIDS

Bids will be opened publicly and read aloud as indicated in the Invitation to Bid, and a Bid Tabulation

will be made available after the opening of bids.

12. BIDS TO REMAIN OPEN

Except as otherwise required by law, Bids shall remain irrevocable for the period stated in the Invitation

to Bid.

13. AWARD OF CONTRACT

13.1 OWNER reserves the right to reject any and all Bids, to waive any and all informalities and the

right to disregard all nonconforming, non-responsive or conditional Bids. Discrepancies between

words and figures will be resolved in favor of words. Discrepancies between the indicated sum of

any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

13.2 In evaluating Bids, OWNER shall consider the qualifications of the Bidders and whether or not

the Bids comply with the prescribed requirements. Family friendly food items and prices are

given preference; hot dogs, hamburgers, chips and a price range of $3 to $8.

13.3 OWNER may conduct such investigations as he deems necessary to assist in the evaluation of any

Bid and to establish the responsibility, qualifications and financial ability of the Bidders,

proposed Subcontractors and other persons and organizations to do the Work or furnish

equipment in accordance with the Contract Documents to OWNER’S satisfaction.

13.4 Bid Protests – Any bidder that is concerned about the final award of any procurement may

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Commodity Codes

• NAICS 531120Lessors of Nonresidential Buildings (except Miniwarehouses)

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