Project Information

Bid Title

ANNUAL SUPPLY OF ELECTRICAL INVENTORY MATERIAL

Issuing Agency

Brownsville Public Utilities Board

Location

Texas

Published Date

Apr 29, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

B039- 26

Original Source

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Bid Documents

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Project Description

B039-26 ANNUAL SUPPLY OF ELECTRICAL INVENTORY MATERIAL

RFP Number:

B039- 26

RFP Status:

Open

Start Date:

April 29, 2026

Close Date:

Wednesday May 20th, 2026 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

Attachment Preview

LEGAL NOTICE

AND

INVITATION TO BID

B #039-26

The Brownsville Public Utilities Board will accept electronic or sealed bids for the

Annual Supply of Electrical Inventory Material, until 5:00 PM, May 20, 2026, in

the Brownsville PUB Purchasing Office, 1155 FM 511, Olmito, Texas 78575. Electronic

or sealed bids received after this time will not be considered.

Bids will be publicly opened and read aloud on May 21, 2026 at 10:00 AM. Bidders can

request a copy of the bid tabulation by emailing hlopez@brownsville-pub.com. Vendors

can call in at 10:00 AM, May 22, 2026 to (956) 214-6020 to listen to the bid opening.

Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request

for

Proposal

(RFP)

and

bid

opportunities,

https://www.bidnetdirect.com/texas/brownsville-pub.

Detailed specifications may also be obtained at the following website:

https://www.brownsville-pub.com/rfp_status/open/.

Please mark on the outside of the envelope and on any carrier’s envelopes: "SEALED

BIDS FOR ANNUAL SUPPLY OF ELECTRICAL INVENTORY MATERIAL

(B039-26), MAY 20, 2026 5:00 PM", and send to the attention of Diane Solitaire,

Purchasing Department, 1155 FM 511, Olmito, TX 78575.

The Brownsville Public Utilities Board will not be responsible in the event that the U.S.

Postal Service or any other courier system fails to deliver the sealed bids to the

Brownsville Public Utilities Board, Purchasing Office by the given deadline above. Bid

will be accepted via electronic transmission through Bidnet, only.

The Brownsville PUB reserves the right to reject any or all bids and to waive

irregularities contained therein and to accept any bid deemed most advantageous to the

Brownsville PUB.

BY: Diane Solitaire

Purchasing

Brownsville Public Utilities Board

(956) 983-6366 - Phone

Please submit this page upon receipt.

ACKNOWLEDGEMENT FORM

B#039-26 Annual Supply of Electrical Inventory Material

For any clarifications, please contact Hugo E. Lopez at the Brownsville Public Utilities Board,

Purchasing Department at (956) 983-6364 or (956) 983-6375 e-mail: hlopez@brownsville-pub.com

Please e-mail this page upon receipt of legal notice. If you only received the legal notice and you

want the bid package emailed, please provide email address below.

Check one:

( ) Yes, I will be able to send a bid; obtained bid package from website.

( ) Yes, I will be able to send a bid; please email the bid package.

Email:

( ) No, I will not be able to send a bid for the following reason:

If you are unable to send your bid, kindly indicate your reason for “No bid” above and return this

form via e-mail: hlopez@brownsville-pub.com or to dsolitaire@brownsville-pub.com. This will

ensure you remain active on our vendor list.

Please submit one (1) electronic version. Cost Sheet in Excel format can be down loaded/uploaded from

BidNet.

Requesting Cost Sheet in Excel format

Date

Company:

Name:

Address:

City:

State:

Zip Code:

Phone:

E-mail:

IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE PLEASE E-MAIL THIS PAGE

B039-26 Annual Supply of Electrical

Inventory Material

2

Special Instructions

Contract Information

• Interpretation

Questions concerning terms, conditions, and technical specifications should be directed to:

Hugo E. Lopez,

or

Purchasing Administrator

(956) 983-6375

Diane Solitaire, Purchasing & Materials

Manager

(956) 983-6366

(957) Tentative Time Line

1. April 27, 2026 to May 20, 2026 - Vendors work on bid.

2. May 20, 2026 at 5:00 PM CST –Vendor must submit one (1) set of original bid

documents in a sealed envelope to:

Diane Solitaire, Purchasing

1155 FM511

Olmito, TX 78575

Bid #039-26 – Annual Supply of Electrical Inventory Material

Due: May 20, 2026 at 5:00 PM

The above noted information must be included on bid envelope and on any carrier’s

envelope/package. The Brownsville Public Utilities Board will not be held responsible for

missing, lost or late mail or late electronic transmission. Brownsville Public Utilities Board will

accept electronic transmission of sealed bids via Bidnet, only.

1. May 15, 2026- Last day to submit questions

2. May 21, 2026 - Open bids at 10:00 AM

3. May 22, 2026 – June 19, 2026 - Evaluate bids

4. June 22, 2026 – Provide Final Recommendations

5. July 13, 2026 - Send to Utilities Board for approval

6. Term of contract will commence July 2026

• Or Equal

Brand name or manufacturer’s reference used in this request is descriptive – not restrictive – it is

intended to indicate type and quality desired. Brands of like nature and quality will be considered.

If bidding on other than referenced specifications please provide complete descriptive information

of said article.

B039-26 Annual Supply of Electrical

Inventory Material

3

• Pricing

Bid unit price on quantity specified, extend and show total. In case of errors in extension, unit

prices shall govern. Price shall remain firm until an award is made and for a period of one

year after original date of Purchase Order, unless otherwise stipulated.

All fields (UNIT PRICE, DELIVERY AND MANUFACTURER) in the Cost Sheets must be

completed. The data must be complete to identify the bidding brand.

Failure to submit any of the above information with the sealed bid will disqualify bid.

• Vendor Representative

The successful vendor agrees to send a personal representative with binding authority for the

company to the Brownsville Public Utilities Board upon request to make adjustments and/or assist

with coordination of all transactions as needed.

• Quality of Products

All items must be new, in first class condition, including containers suitable for shipment and

storage. No substitutions in standard grades or lesser quality will be accepted.

• Determining Factors for Award

1. Bidders net price on bid items

2. Stock availability

3. Reputation of brand names offered

4. Reputation and location of the bidder

5. Time and conditions of delivery

6. BPUB financial and legal responsibility evaluations of any identified teaming

arrangements involving significant joint ventures, subcontractors and suppliers

7. Safety record will be considered when determining the responsibility of the bidder

• Contract with Vendor/Entity Indebted to BPUB

It is a policy of the BPUB to refuse to enter into a contract or other transaction with an individual,

sole proprietorship, joint venture, Limited Liability Company or other entity indebted to BPUB.

• Vendor ACH (Direct Deposit) Services

The BPUB has implemented a payment service for vendors by depositing the payment directly to

the vendor’s bank account. Successful vendor(s) will be required to receive payments directly

through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor must

agree to receive payments via ACH (Direct Deposit).

B039-26 Annual Supply of Electrical

Inventory Material

4

• Tax Identification Number (TIN)

In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign vendor,

will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is

not made available to Brownsville PUB, the first payment will be subject to income tax

withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as per

IRS Publication 1220. The W9 or W8 form must be included with bid response. Attached are

sample forms.

• Taxes

The Brownsville Public Utilities Board is exempt from Federal Excise Tax, State Tax and local

Taxes. Do not include tax in the bid. If it is determined that tax was included in the bid it will not

be included in the tabulation or any awards. Tax exemption certificates will be furnished upon

request.

• Signing of Bid

Failure to sign bid will disqualify it. Person signing bid should show title or authority to bind

their firm to a contract.

• EEOC Guidelines

During the performance of this contract, the contractor agrees not to discriminate against any

employee or applicant for employment because of race, national origin, age, religion, gender,

marital or veteran status, or physically challenging condition.

• As Needed Basis

Quantities are estimated for an annual supply and are to be released on an “as needed” basis

and be billed as such. However, successful vendor must have stock readily available for

immediate shipment to the BPUB. Brownsville PUB will not accept the full quantity at one time

as specified on Cost Sheet.

• Contract and Purchase Order

The electrical inventory material will be delivered FOB Brownsville Public Utilities Board, 1155

FM511, Olmito,, TX 78575. The material will be received in releases upon request and be billed

as such over a period of one (1) year. A contract for the electrical inventory material will be

placed into effect by means of a purchase order issued by the Brownsville Public Utilities Board

after tabulation and final approval by the Brownsville PUB Board of Directors.

B039-26 Annual Supply of Electrical

Inventory Material

5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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