Project Information

Bid Title

ITQ 2025-28 Carpet Replacement JC Schools

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Nov 19, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Submittals due by December 1, 2025.

Site visit required prior to quoting. Contact Joe Barnes to schedule.
Attached Document :


ITQ 2025-28 Carpet Replacement JC Schools Nov 2025.pdf

Attachment Preview

CITY OF JOHNSON CITY

PURCHASING DEPARTMENT

209 WATER STREET

JOHNSON CITY, TN 37601

PHONE 423-975-2715 FAX: 423-975-2712

purchasing@johnsoncitytn.org

Invitation to

Quote

DATE

11/18/2025

QUOTE NOT LATER THAN

12/1/2025 BY END OF DAY

PROJECT TIMEFRAME:

TIMEFRAME PROPOSED:

ASAP

ITQ# 2025-28 CARPET TILE REPLACEMENTS - J C SCHOOLS

QUOTE RESPONSE MUST BE SUBMITTED

TO: City of Johnson City Purchasing Office

REPLY VIA MAIL, EMAIL, FAX OR ON-LINE

purchasing@johnsoncitytn.org

ELECTRONIC RESPONSES: Click Here

DEPARTMENT CONTACT (for inquiries only):

Joe Barnes, ph: 423/434-5254

Company Name:

ADDRESS:

PHONE:

WE QUOTE YOU AS BELOW

___________________________________________

___________________________________________

___________________________________________

___________________________________________

BarnesJ@jcschools.org

F.O.B. DELIVERED, FREIGHT PREPAID & ALLOWED.

*BY: (SIGNATURE) _________________________________________

BASE YOUR QUOTATION ON THE TERMS AND

NAME TYPED: _________________________________________

CONDITIONS INCLUDED AND/OR PRINTED HEREON.

TERMS: NET 30 DAYS

ANTICIPATED RECOMMENDATION DATE:

OFFICAL TITLE: _________________________________________

QUOTATION DATE: ________________________________________

EMAIL ADDRESS:___________________________________________

QUANTITY

Lump sum

QUOTE ON THIS FORM AS BELOW:

DESCRIPTION

Provide all labor,materials and supplies as necessary to replace approx.

3,048 sq feet of carpet tiles as per attached.

TOTAL

$_________________________

Submittals:

Copy of State contractors license

Completed Contractor's Envelope Form

Insurance checklist and general contract form

Drug Free Workplace affidavit

Criminal History Affidavit

Project location: Science Hill High School, 1503 John Exum Parkway,

Johnson City, TN

Specify project timeframe: ___________________________________

NOTE: SITE VISIT REQUIRED PRIOR TO QUOTING. CONTACT JOE

BARNES AS ABOVE.

*By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Invitation to Quote General Terms &

Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other Parties and the requirements of the Iran

Divestment Act (#16) and associated documents relating to this quote and will furnish items as specified if this quote is accepted.

Vendor's past performance may be a consideration in the awarding of this contract

ITQ #2025-28 Carpet Tile Replacement – J C Schools

QUOTE INSTRUCTIONS

November 2025

DESCRIPTION OF WORK

The contractor shall provide all labor, materials, equipment, supervision and supplies as required

for a complete installation of carpet tiles, cove base and necessary materials in several areas at

Science Hill High School as per these documents.

JOBSITE VISIT REQUIRED

Vendor shall visit the jobsite to familiarize themselves with the work conditions and materials

needed and not to be based on the estimated square footage contained in this quote.

LICENSES, FEES, PERMITS

The Contractor is responsible for furnishing the proper licenses, fees, and permits required by law

to do business in the City of Johnson City in completion of the requirements stated herein. All

work shall be done in accordance with the latest building codes, state and federal laws relative to

this project.

INSURANCE

The attached Insurance Checklist (which includes a section for the Insurance agent to fill-out) and

General Contract Form shall be completed and returned with the quote package. Successful vendor

shall provide certificate of insurance, as specified, prior to contract release by Purchasing.

DRUG FREE WORKPLACE

All Contractors must execute the enclosed Drug Free Workplace Affidavit to verify compliance

with TCA 50-9-113 and return same with quote response. Failure to comply with this

requirement will declare that quote non-responsive.

SECTION I – PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM

The City of Johnson City recognizes its responsibility to provide safe and efficient operations for

our employees, our citizens and the general public.

Our commitment to provide safe and

efficient operations is shown by the implementation of programs and procedures which ensure

compliance with appropriate safety measures, as well as the letter and intent of all applicable laws

and regulations. There is sufficient evidence to conclude that the use of illegal drug/alcohol;

drug/alcohol dependence

and drug/alcohol abuse seriously impairs an employee’s performance and general physical and

mental health. The illegal possession and use of drugs, alcohol and/or narcotics by employees of

the City is a crime in this jurisdiction and is clearly unacceptable. Therefore, the City of Johnson

City has adopted this written policy to ensure an employee’s fitness for duty as a condition of

employment; to ensure the drug tests and alcohol tests are conducted on safety-sensitive

positions in the categories of: pre-employment, randomtesting, suspicion testing, and return-to-

duty testing.

To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or those proposing to do service

with the City must have a testing program of the same or better than the requirements of the City of

Johnson City.

STATE CONTRACTORS LICENSE (IF QUOTE IS $25,000+)

Contractor must be a licensed contractor in the State of Tennessee, as required by the Contractor's

Licensing Act of 1994, State of Tennessee. Include a copy of Vendor’s State Contractor’s

License with quote package.

REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS AND

THE GENERAL TERMS & CONDITIONS

This quote also includes the City’s “Requirements for Bids, Requests for Proposals, and Contracts,

etc.” and “General Terms and Conditions” attached hereto and set forth herein as if verbatim.

CRIMINAL HISTORY AFFIDAVIT

All bidders must execute the attached Criminal History Affidavit. Contractor shall comply with

Tennessee Code Annotated Section 49-5-413, which requires all contractors to conduct a criminal

history records check conducted by the Tennessee Bureau of Investigation and the Federal Bureau

of Investigation on each employee prior to permitting the employee to have contact with students or

enter school grounds when students are present.

RIGHTS AND OPTIONS OF THE CITY OF JOHNSON CITY

The City reserves the following rights and options:

• Determine those vendors who are most qualified.

• Reject any or all submittals, for any reason, at its sole discretion.

• Supplement, amend, or otherwise modify this solicitation.

• Cancel this solicitation with or without submission of another solicitation.

• Reserve the right to request additional information as part of this selection process.

• Issue additional solicitations for information and proposals, and conduct

investigations with respect to the qualifications of each respondent.

SPECIFICATIONS

1. General Requirements

1.1 Scope of Work

The Contractor shall furnish all labor, materials, tools, equipment, and supervision

necessary to remove exis�ng carpet, install new Kine�x carpet �les, and provide

associated services as detailed herein for Johnson City Schools.

1.2 Work Schedule

The Contractor shall complete the work within 30 calendar days from the No�ce to

Proceed. Work shall be performed during normal school hours unless otherwise

approved by Johnson City Schools.

1.3 Site Condi�ons

The Contractor shall examine the work site prior to submi�ng a bid and shall be

responsible for verifying all dimensions and condi�ons affec�ng the work.

2. Materials

2.1 Carpet Tiles

• Product: Kinetex Carpet Tiles

• Color/Patern: TBD

• Size: 24" by 24"

• Manufacturer: Kinetex

• Warranty: 10-year commercial warranty

2.2 Toe Boards (Cove Base)

• Material: Commercial-grade vinyl or rubber

• Height: 4 inches

• Color: TBD

• Warranty: 10-year commercial warranty

2.3 Adhesives and Installa�on Materials\

• All adhesives and installa�on materials shall be compa�ble with Kinetex carpet �les

and approved by the manufacturer.

• Adhesives shall be low-VOC and meet all applicable environmental standards.

3 Workmanship

3.1 Installa�on

• Carpet �les shall be installed in accordance with the manufacturer's instruc�ons and

industry best prac�ces.

• Seams shall be �ght and inconspicuous.

• Tiles shall be installed with consistent patern alignment and direc�on.

• Toe boards shall be installed with �ght joints and securely fastened.

3.2 Furniture Handling

• The Contractor shall move all furniture and equipment as necessary to perform the

work.

• Furniture shall be protected from damage during the work.

• Upon comple�on, furniture shall be returned to its original posi�on.

3.3 Site Cleanup

• The Contractor shall maintain a clean work area and remove all debris and waste

materials daily.

• Upon comple�on, the work area shall be le� in a clean and orderly condi�on.

4 Warranty

4.1 Materials Warranty

• The Contractor shall provide a warranty for all materials supplied, covering defects in

materials and workmanship for a period of 10 years from the date of acceptance by

Johnson City Schools.

4.2 Workmanship Warranty

• The Contractor shall provide a warranty for workmanship, covering defects in

installa�on and performance for a period of 10 years from the date of acceptance by

Johnson City Schools.

5 Submitals

5.1 Product Data

• The Contractor shall submit product data for all materials proposed for use, including

manufacturer's specifica�ons, warranty informa�on, and installa�on instruc�ons.

5.2 Samples

• The Contractor shall provide samples of carpet �les and toe boards for approval by

Johnson City Schools prior to ordering materials.

5.3 Insurance and Licenses

• The Contractor shall provide proof of insurance and all necessary licenses as required

by Johnson City Schools.

Commodity Codes

• NAICS 238330Flooring Contractors

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