Project Information

Bid Title

ON-DEMAND PUBLIC TRANSPORTATION RIDESHARE PROGRAM

Issuing Agency

Hutto city

Location

Texas

Published Date

Mar 30, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP# 2026-020-KM-01

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	RFP# 2026-020-KM-01
Bid Title:	ON-DEMAND PUBLIC TRANSPORTATION RIDESHARE PROGRAM
Category:	ALL BID OPPORTUNITIES
Status:	Open

Description: The City of Hutto, a home-rule municipality, is requesting a sealed proposal (RFP) from a qualified vendor to establish and operate a comprehensive on-demand public transportation rideshare program serving residents and visitors within the City of Hutto, TX (the City). As the City continues to experience rapid population growth and expanding community needs, the demand for flexible, technology-driven transportation solutions has become increasingly important. The City currently lacks a fixed-route transit system sufficient to meet the mobility needs of its population, and an on-demand rideshare model offers a cost-effective, scalable alternative that can address first-mile and last-mile connectivity, reduce individual vehicle dependency, and provide equitable access to transportation across the community. The program is intended to serve a broad population, including working adults, senior citizens, individuals with disabilities, youth, and other community members who require accessible and reliable transportation within defined service boundaries. The City seeks a partner capable of deploying an integrated technology platform, managing day-to-day operations, providing vehicles or vehicle coordination, and delivering performance data and reporting to City staff. Publication Date/Time: 3/30/2026 12:00 AM Publication Information: https://huttotx.bonfirehub.com/projects/229218/details Closing Date/Time: 4/22/2026 10:00 AM Submittal Information: Electronic Bids only Bid Opening Information: https://huttotx.bonfirehub.com Addendum Date/Time: 04/17/2026 Pre-bid Meeting: n/a Fee: none Miscellaneous: Map and full scope of work available on Bonfire. Questions deadline 04/15/2026 - 5:00PM CST Related Documents: RFP 2026-090-KM-01 Solicitation

Attachment Preview

Request for Sealed Proposals

Solicitation Response No.

RFP# 2026-020-KM-01

ON-DEMAND PUBLIC TRANSPORTATION

RIDESHARE PROGRAM

Issue Date: 3/29/2026

Due date: 4/22/2026 at 2:00 PM CST

Table of Contents

Article I. Executive Summary and Exhibits .................................................................................................. 4

1.1 Executive Summary ......................................................................................................................... 4

1.2 Exhibits ......................................................................................................................................... 4

Article II. Administrative Information ........................................................................................................... 5

2.1 Schedule of Events....................................................................................................................... 5

2.2 Inquiries: ....................................................................................................................................... 5

2.2.1 Important Notes & Contact ...................................................................................................... 5

2.2.2 Prohibited Communications ................................................................................................ 6

2.3 General Requirements for Solicitation Response....................................................................... 6

2.3.1 Solicitation Response Format and Deadlines ......................................................................... 6

2.3.3 Alterations, Modifications, Withdrawals ............................................................................. 6

Article III. Evaluation and Award .................................................................................................................. 7

3.1 Selection Criteria .......................................................................................................................... 7

3.2 Scoring Methodology................................................................................................................... 8

3.3 Contract Award & Terms of Contract .......................................................................................... 9

3.3.1 Contract Award..................................................................................................................... 9

3.3.2 Terms of Contract ................................................................................................................ 9

3.4 New Vendor Packet...................................................................................................................... 9

3.5 Non-Appropriation....................................................................................................................... 9

Article IV. Required Respondent Information............................................................................................ 10

4.1 Solicitation Response Form ....................................................................................................... 10

4.2 Respondent Information............................................................................................................ 10

4.2.1 Company Profile..................................................................................................................... 10

4.2.2 Demonstration of Experience............................................................................................ 11

4.3 Litigation History ........................................................................................................................ 12

4.4 References.................................................................................................................................. 12

4.5 Deviation or Compliance............................................................................................................ 13

4.5.1 Deviation................................................................................................................................. 13

4.5.2 No Deviations ..................................................................................................................... 13

4.6 Cooperative/ Interlocal Purchasing ........................................................................................... 14

4.6 Cooperative/ Interlocal Purchasing ........................................................................................... 15

4.7 Conflict of Interest Questionnaire.............................................................................................. 16

Page 2 of 21

4.9 Subcontractors ........................................................................................................................... 16

Article V. Proposal ...................................................................................................................................... 17

Article VI. Standard Terms and Special Conditions................................................................................... 17

6.1 Standard Terms and Special Conditions............................................................................... 17

6.1.1 Labor, Materials, and Time .................................................................................................... 17

6.1.2 OSHA Compliance .................................................................................................................. 17

6.1.4 Amendments, Rejections, and or withdrawals ................................................................. 18

6.1.5 Irregularities............................................................................................................................ 18

6.1.6 Evaluation, Offer Period and Contract Award ....................................................................... 18

6.1.7 Affirmations and Solicitation Acceptance ............................................................................. 19

6.1.8 Open Records ......................................................................................................................... 19

6.1.9 Contract Responsibility .......................................................................................................... 19

6.1.10 Public Disclosure ................................................................................................................ 19

6.1.11 Remedies................................................................................................................................ 19

6.2 Insurance and Bonds.................................................................................................................. 20

6.2.1 Required Insurance Coverages .............................................................................................. 20

6.2.2 Performance and Payment Bond Amounts ...................................................................... 20

6.3 Disclosure of Interested Parties................................................................................................. 21

Article VII. Submission Checklist ................................................................................................................ 21

Page 3 of 21

Article I. Executive Summary and Exhibits

1.1 Executive Summary

The City of Hutto, a home-rule municipality, is requesting a sealed proposal (RFP) from

a qualified vendor to establish and operate a comprehensive on-demand public

transportation rideshare program serving residents and visitors within the City of Hutto,

TX (the City). As the City continues to experience rapid population growth and

expanding community needs, the demand for flexible, technology-driven

transportation solutions has become increasingly important. The City currently lacks a

fixed-route transit system sufficient to meet the mobility needs of its population, and

an on-demand rideshare model offers a cost-effective, scalable alternative that can

address first-mile and last-mile connectivity, reduce individual vehicle dependency, and

provide equitable access to transportation across the community.

The program is intended to serve a broad population, including working adults, senior

citizens, individuals with disabilities, youth, and other community members who require

accessible and reliable transportation within defined service boundaries. The City seeks

a partner capable of deploying an integrated technology platform, managing day-to-

day operations, providing vehicles or vehicle coordination, and delivering performance

data and reporting to City staff.

Each proposal must be accompanied by Bid Security made payable to the City of Hutto

in an amount of five percent (5%) of BIDDER's total Bid amount in the form of a certified

check or cashier's check by a state or national bank or an acceptable Bid Bond issued by

a reliable surety company as a guarantee that the Bidder, if selected, will enter into a

contract.

The City of Hutto will consider proposals from business entities that demonstrate the

ability to complete the Project within the guidelines of this solicitation, following all

applicable federal, state, and local rules, laws, and regulations and the terms and

conditions contained in Exhibit B. Respondent must execute Exhibit A and complete

other items listed on the Submission Checklist to be considered for award.

1.2 Exhibits

Exhibit A – General Affirmations and Solicitation Acceptance

Exhibit B – Definitions, Standard Terms and Conditions

Exhibit C – Scope of Work

Exhibit D – Hutto Boundary Map

Page 4 of 21

Article II. Administrative Information

2.1 Schedule of Events

The dates provided represent a tentative schedule of events related to this solicitation.

The City of Hutto reserves the right to modify these dates before the deadline for

submission of Solicitation Responses upon notice being posted on the City website and

its Vendor Connection website, Bonfire.

Schedule of Events

Event

Deadline

Solicitation Issuance

3/29/2026

Deadline for Question Submittal 5:00 PM 4/15/2026

Anticipated Addenda Release, if

applicable.

Proposals Submission Deadline

4/17/2026

10:00 AM 4/22/2026

Notice of Intent to Award

Tentative Award Date

5/5/2026

5/21/2026

2.2 Inquiries:

2.2.1 Important Notes & Contact

Solicitation documents may be examined or obtained electronically at the City’s

Bid postings website and its Vendor Connection website, Bonfire. All addenda

will be posted on the City’s Bid postings website and its Vendor Connection

website. It is the sole responsibility of the Respondent to check for Addenda.

Question deadline is 4/15/2026 at 5:00 PM CST. Any question submitted after

this time will not be answered.

Any questions, clarifications, concerns or requests for general information

should be submitted in writing via Bonfire.

Respondents are expected to examine all documents that make up this

solicitation. Respondents shall promptly notify the City of any omission,

Page 5 of 21

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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