Project Information

Bid Title

Janitorial Service for Municipal Buildings

Issuing Agency

Town of North Branford

Location

Connecticut

Published Date

Apr 13, 2026

Closing Date

Apr 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

27125

Original Source

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Bid Documents

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Project Description

Bid Number:	27125
Bid Title:	Janitorial Service for Municipal Buildings
Category:	Bids
Status:	Open

Description: The Town of North Branford is seeking formal bids from qualified contractors to perform Janitorial services for various Town Buildings. Publication Date/Time: 4/13/2025 3:00 PM Publication Information: ADVERTISED 04/12/2026 Closing Date/Time: 4/29/2026 11:00 AM Submittal Information: Submit PDF of bids digitally to: bids@nbct.us Bid Opening Information: Town Hall Business Hours: M_F 8:30-4:30 Fax Number: 203-484-6025 Related Documents: Janitorial Service Municipal Buildings 27125

Attachment Preview

Town of North Branford

Purchasing Department

909 Foxon Road

North Branford, CT 06471

Tel: 203-484-6005 Fax: 203-484-6025

INVITATION TO BID

The Town of North Branford (“Town”) is accepting sealed Bids for the following:

Project Summary

Contract Name:

Solicitation #:

Projection Description:

Janitorial Service for Municipal Buildings

27125

The Town of North Branford is seeking formal bids from qualified

contractors to perform Janitorial services for various Town

Buildings.

Department: Central Services

Advertised Date: April 12, 2026

Bid Due Date: April 29, 2026

Bid Opening

Time:

11:00

AM

Solicitation Type:

X

SERVICE

CONSTRUCTION

Contract Term: 3

Material Markup Allowed X

Insurance Requirements:

YEAR

No

with 2/1

Yes

100

YEAR(s) Renewal Option(s)

(At the sole discretion of the Town)

If yes enter percent markup on your Statement

of Qualifications form

(This Rider is attached)

Responses must be submitted in the form and manner specified in this request.

Janitorial Services # 271

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Town of North Branford

Table of Contents

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Cover Page & Invitation to Bid – Project Summary

Table of Contents

Instructions to Bidders & Bid Documents

Internet Access

Solicitation Downloads

Inspection of Site

Inquiries for Clarification

Addendum to Bid Documents

Applicable Laws and Regulations

Contract Term

Insurance Requirements

Indemnification and Hold Harmless

Brand Name and Packaging

Unit Prices, Bid Quantities and Tax-Exempt Status

Wages and Salaries

Commission on Human Rights (CHRO)

Construction Related Permits

Alternate Bids

Calculation Sheet

Bid Process and Submission

Bid Bond

Bid Protest

Award of Contract

Execution of Contract

Notice to Proceed

Termination of Contract / Assignment / Default / Delivery Failures / Non-Liability

Non-Discrimination

INSURANCE RIDER

BID SPECIFICATIONS

CALCULATION SHEET

TOWN FORMS SIGNATURE PAGE

SUBCONTRACTOR LISTING

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INSTRUCTIONS TO BIDDERS

1 Bid Documents – the following documents are hereinafter collectively referred to as “Bid Documents” and each a Bid Document.

Bid Cover Sheet

Invitation to Bid with Project Summary

Instruction to Bidders

Specifications

Attachment to Specifications

This document need not be returned with your submission

This document need not be returned with your submission

This document need not be returned with your submission

This document need not be returned with your submission

This document need not be returned with your submission

BID SUBMISSION

1. Town Forms Signature Page (the following list of

documents are part of the Town Forms Signature Page a-f)

Required with your Bid Submission

a

Certificate of Non-Arrearage Acknowledge on Town Forms Signature Page

b

Non-Collusion Affidavit Acknowledge on Town Forms Signature Page

c

Affirmative Action Statement Complete & Acknowledge on Town Forms Signature Page

d

Wage Rate Form Acknowledge on Town Forms Signature Page

only if applicable per Project Summary Above

e

Statement of Qualifications Complete & Acknowledge on Town Forms Signature Page

f

References Complete & Acknowledge on Town Forms Signature Page

2. Subcontractor Listing

Complete & Required with your Bid Submission (include even if none)

3. Calculation Sheet

Complete & Required with your Bid Submission

4. Bid Bond

Required with your Bid Submission only if applicable per Project

Summary Above

(a) These Bid Documents include a complete set of forms.

(b) The bidder may not qualify or alter the terms of the solicitation or Calculation Sheet.

(c) Bid/Responses to solicitation opportunities should be submitted through the email listed below.

bids@nbct.us Submit PDF of bids digitally to:

Janitorial Services # 271

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2. Internet Access

(a) The Town cannot guarantee that equipment involved in Bid Submission and/or solicitation technology will be

available to provide information or to receive transmittals. It is your responsibility to ensure that you have

current information and that your Submission is received at the designated location complete and on time.

The Town is not responsible for the confidentiality of information transmitted over the Internet.

(b) Downloading solicitations of any type does not obligate the Town to send you future notifications of

solicitations or addendum updates.

3. Solicitation Downloads

(a) Every part of this document may be downloaded from the website at no cost to you. If you require a third

party to print the specifications and/or drawings, that cost will be borne by you.

(b) Drawing File Format: PDF

(c) You can download Adobe Acrobat to view the files in PDF format.

4. Inspection of Site – For On Calls this section is not applicable.

(a) Each Bidder should visit the site of the proposed work and fully acquaint itself with the existing conditions

there relating to construction and labor and should fully inform itself as to the facilities involved, in addition

to the difficulties and restrictions attending the performance of the Contract. The Bidder should thoroughly

examine and familiarize itself with the site, drawings, technical information/notations, and all Bid

Documents.

(b) The Bidder shall in no way be relieved of any obligation to receive or examine any form or legal instrument,

or to visit the site and acquaint itself with the conditions there existing.

5. Inquiries for Clarification

(a) The Town will not respond to a Bidder’s request(s) for oral interpretation and/or clarification of the Bid

Specifications for any reason.

(b) The Town will respond to Bidder’s written request(s) for interpretation and/or clarification of the Bid

Specifications.

(1) Any written Inquiry for Clarification must be received seven (7) or more business days prior to

the Bid Opening Date and Time. Any request received by the Town after this deadline may

not be given consideration.

(2) Every request for such an interpretation shall be made in writing via email to

mfumiatti@northbranfordct.gov

(3) Please do not send questions or requests for clarification in a PDF format.

(4) Every interpretation made to a Bidder will be in the form of an Addendum to the Bid

Documents.

6. Addendum to Bid Documents

(a) All Addendum to the Bid Documents shall become part of the Bid. Bidders are required to check the

Website for Addendum. Each Bidder shall be bound by such Addendum whether or not received/viewed by

the Bidder.

(b) We will endeavor to post Addendum(s) regarding Inquires for Clarification, not less than five (5) calendar

days prior to the Bid Closing Date and Time.

(c) Addendum(s) regarding extension of time will be posted on the Town website, any time prior to the Bid

Closing Date and Time.

7. Applicable Laws and Regulations

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(a) All applicable state, federal and local laws, statutes, Ordinances, Charter provisions, rules, regulations, and

codes shall be adhered to by contractor in all aspects of the project.

(b) Any disputes between contractor and Town shall be subject to non-binding mediation as a condition precedent

to the commencement of any lawsuit. Any lawsuit shall be brought in the Judicial District of New Haven

(c) Contractor shall be required to determine the applicability of and comply with all applicable legal requirements,

including but not limited to prevailing wage laws, contractor prequalification statutes and non-resident contractor

requirements.

8. Contract Term – (see Project Summary for applicability)

The terms of the contract, as a result of this solicitation, shall be as stated in the Project Summary and/or

the Specifications. If there are any options to renew, all renewals will be at the sole discretion of the Town

and pursuant to the same terms and conditions.

9. Insurance Requirements – (see attached Rider for Limits)

(a) Insurance will be required for the entire term of the contract.

(b) **Required for Architects/Engineering Services

The contractor/ vendor shall agree to maintain in force at all times during the contract the minimum

coverages per the attached rider and shall name the Town of North Branford as an Additional Insured on a

primary and non-contributory basis to all policies except Workers’ Compensation. All policies should also

include a Waiver of Subrogation. Insurance shall be written with Carriers approved in the State of

Connecticut and with a minimum AM Best’s Rating of “A-“ VIII. In addition, all Carriers are subject to

approval by the Town of North Branford.

In addition to the coverage delineated above, Builders Risk Insurance may be required for construction

contracts.

10. Indemnification and Hold Harmless

The contractor shall, at all times, indemnify and save harmless the Town of North Branford, its officers,

agents, and servants on account of any and all claims, damages, losses, litigation expense, counsel fees

and compensation arising out of injuries (including death) sustained by or alleged to have been sustained

by the public, any or all persons affected by the contractor’s work, or by the contractor, any sub-

contractor, material, or anyone directly or indirectly employed by them or any one of them while engaged

in the performance of this contract.

11. Brand Name and Packaging

(a) A brand name, model number or other designation that identifies the product of a manufacturer may be

indicated. Other brands will be considered, provided they meet the quality standards of the brands listed

within. Product literature, i.e. (M.S.D.S.) and a sample of the product must accompany any substituted

product prior to bidding.

(b) Bidders shall submit with their bid, detailed specifications and literature, catalogs and all necessary data

concerning commodities to be furnished. The information shall be clearly labeled to correspond with item

number on the bid calculation sheet. Failure to submit any of the required information as specified above

may result in the rejection of your bid.

(c) All items shall be packed in accordance with the prevailing commercial practices, in such a manner as to

insure delivery in good condition.

(d) Bidders shall indicate on the calculation or attachment, for each item, the brand or trade names of the

product that they propose to supply to the Town of North Branford. If the product is not identified with the

brand or trade name, bidders shall indicate the name of the producer or manufacturer of the product.

12. Unit Prices, Bid Quantities and Tax-Exempt Status

(a) The Unit Prices for each of the Bid items include its pro rata share of overhead so that the sum of the

products obtained by multiplying the quantity shown for each item by the unit price represents the total Bid.

Special attention is called to this section because in the event it is necessary to revise the quantities, the

Janitorial Services # 271

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Commodity Codes

• NAICS 561720Janitorial Services

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