Project Information

Bid Title

City Hall and City Hall Annex Grounds Maintenance

Issuing Agency

Gallatin city

Location

Tennessee

Published Date

Jan 28, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	City Hall and City Hall Annex Grounds Maintenance
Category:	City of Gallatin Bids
Status:	Open

Publication Date/Time: 1/28/2026 1:00 PM Closing Date/Time: 3/13/2026 2:00 PM Related Documents: Grounds Maintenance City Hall and Annex - USE THIS ONE

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GROUNDS MAINTENANCE BID

January 28, 2026

City of Gallatin

1.0 Introduction

The City of Gallatin is seeking bids for City Hall and City Hall Annex Grounds

Maintenance Bids are to be submitted no later than March 13th, 2026, at 2:00 PM in a

sealed envelope clearly identified “City Hall and Annex Grounds Maintenance” with bid

due date and time marked on outside of envelope.

1.1 Scope of Work

Awarded contractor shall provide all services mentioned in “Required Ground

Services” for Gallatin City Hall, 132 West Main Street, Gallatin TN 37066 and

Gallatin City Hall Annex, 118 West Main Street, Gallatin, TN 37066.

2.0 Vendor Requirements

 Vendor must complete attached price sheet.

 Vendor must maintain insurance requirements.

 Pricing good for 1 year, with a possible one-year extension up to 3 years.

 All Vendors bidding on this project are required for onsite walk around

inspections of job requirements with Melissa Milam.

 Vendor is required to put dates and times that services were done on all

invoices.

3.0 Evaluation of Proposals

The City of Gallatin will award the contract to lowest responsible and responsive

bidder meeting specifications, quality, and performance standards pursuant to the

Municipal Purchasing Act of 1983. Response will be based on the following

factors:

 Completeness of response

 Cost

 Vendor track record, including references

 Quality of service and product performance

Page 1 of 4

4.0 Contract Award

The City of Gallatin reserves the right to reject any or all proposals and to waive

any informality found therein. The City of Gallatin will award a contract based on

evaluations described above. If the lowest bidder is unavailable when needed, the

city may proceed with the next lowest bidder. Contract will include months

April– November.

5.0 Required Grounds Services

Bed Management

1. All beds shall be kept weed free and maintained every two (2) weeks. Beds

include landscape area between City Hall building and sidewalks, raised

monument bed, 2 flower beds in front of City Hall, City Hall Annex, and the

obelisk bed on the corner.

2. Beds shall receive 2 pre-emergent herbicide treatments per year and all

necessary post emergent herbicides. Planting of Spring and Fall flowers are to be

in this bid as the City will buy the flowers.

Shrub Management

1. Shrubs should be trimmed in the spring before mulch is installed.

2. Shrubs should be trimmed back in late fall/early winter for new spring blooms.

Clean Up

1. All sidewalks shall be blown of landscape debris at the end of each visit with

trash being removed from the area first.

2. All debris shall be removed from the site at the end of each visit unless otherwise

agreed upon for composting on site.

3. Leaves shall be removed from beds during all visits for a crisp clean look

4. Expansion joints, cracks, and curb lines shall remain weed free.

Workmanship

1. All work shall be performed in a good and workmanlike manner by skilled

experienced workers. Employees shall be in uniform, with clearly designated

vehicle bearing the company name. Insurance shall be kept current.

2. Expansion joints, cracks, and curb lines shall remain weed free.

Page 2 of 4

6.0 Question Submissions and Site Visit

Facilities Maintenance

Attn: Melissa Milam

132 West Main Street

Gallatin, TN 37066

Telephone: 615-684-1812

7.0 Proposal Submission

ALL SUBMISSIONS MUST BE SEALED AND CLEARLY MARKED

"GROUNDS MAINTENANCE."

Bid Due Date: March 13th, 2026 at 2:00 PM

Finance Department

Attn: Scott Beaman

132 West Main Street, Room 106

Gallatin, TN 37066

Telephone: 615-451-5963

8.0 Compliance Requirements

Iran Divestment Act

By submitting this bid, each bidder certifies under penalty of perjury that they are not on

the list created under §12-12-106.

Boycott of Israel

The contractor certifies that it is not engaged in and will not engage in a boycott of Israel

as defined in Tenn. Code Ann. § 12-4-127.

Title VI

It is the policy of the City of Gallatin to ensure compliance with Title VI of the Civil

Rights Act of 1964; 49 CFR, Part 21; related statutes and regulations to the end that no

person shall be excluded from participation in or be denied the benefits of, or be

subjected to discrimination under any program or activity on the grounds of race, color,

sex, age, disability or national origin.

Page 3 of 4

PRICE SHEET

Monthly Grounds Service Fee $ _______________

Name of Company: _____________________________________

Address:

_____________________________________

Telephone:

_____________________________________

Signature:

_____________________________________

Print Name:

_____________________________________

Title:

_____________________________________

Date:

____________________________________

Email:

____________________________________

Page 4 of 4

Commodity Codes

• NAICS 561730Landscaping Services

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