Project Information

Bid Title

2026-01 Generator Maint. Services

Issuing Agency

Cole County

Location

Missouri

Published Date

Jan 5, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-01

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-01
Bid Title:	2026-01 Generator Maint. Services
Category:	Building Maintenance, Repair & Operational Supplies, Equipment & Services
Status:	Open

Publication Date/Time: 1/4/2026 8:00 AM Closing Date/Time: 2/5/2026 3:00 PM Bid Opening Information: 2/5/2026 @ 3:00 pm Pre-bid Meeting: NA Contact Person: Jessica Bryant - jbryant@colecounty.org Related Documents: 2026-01 Generator Maintenance Services Bid Docs

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COUNTY OF COLE

JEFFERSON CITY, MISSOURI

REQUEST FOR BID

2026-01: GENERATOR MAINTENANCE SERVICES

SUBMISSIONS SHALL BE ACCEPTED UNTIL

THURSDAY, FEBRUARY 5 at 3:00 p.m. CENTRAL

AND RECEIVED AT:

COLE COUNTY COMMISSION

311 EAST HIGH STREET, ROOM 200

JEFFERSON CITY, MO 65101

______________________________________ ______________________________________

Company Name

Direct Contact Name

__________________________________________ __________________________________________

Mailing Address

Title

__________________________________________ __________________________________________

City/State/Zip

Email

__________________________________________ __________________________________________

Office Telephone Number

Direct Line or Extension

I hereby certify that I am submitting the following information on behalf of the above-listed company and understand that by virtue

of executing and returning with this response this REQUIRED RESPONSE FORM, I further certify full, complete and unconditional

acceptance of the terms and conditions of this solicitation, all attachments and the contents of any Addendum released hereto unless

detailed otherwise in my submission in a section clearly titled “EXCEPTIONS”. (Submission must be signed by an officer or

employee having authority to legally bind the respondent.)

______________________________________ _______________________________________

Authorized Signature

Authorized Name (Typed/Printed)

______________________________________ _______________________________________

Title

Date

REQUEST FOR BID

Sealed bids will be accepted by the Cole County Commission for consideration in provision of the following:

2026-01

GENERATOR MAINTENANCE SERVICES

Submissions will be received at the office of the Cole County Commission, 311 East High Street, Room 200,

Jefferson City, Missouri until 3:00 p.m. on Thursday, February 5, at which time they will be publicly opened and

taken under advisement. Bidders should be aware that submissions are public record under state

law. Specifications are available at www.colecountypurchasing.org or by contacting Jessica Bryant at (573) 634-

9168. EOE.

NEWS TRIBUNE: Jan. 4, 11, 18

Legal Notices

Cole County Commission

311 East High Street

Jefferson City MO 65101

COMMISSION

(573) 634-9110

COLE COUNTY COMMISSION

PURCHASING

REQUEST FOR BID

PURCHASING

(573) 634-9168

1.0 OVERVIEW

1.1 NOTIFICATION. This document constitutes a request for competitive, sealed offers per the Terms and

Conditions of Bidding and any special conditions set forth herein for the provision of maintenance of

generators at the following County locations:

Cole County Law Enforcement Center

▪ Generac SD600, Model 11244510100 (operational since mid-2011)

350 East High Street

Cole County Prenger Family Center

▪ Generac QTA 130 (operational since early 2010)

400 Stadium Blvd

Cole County Emergency Services Building

▪ Baldor 65KW Towable Generator (standby)

▪ Baldor 65KW

▪ AKSA 178KW

Cole County Public Works

▪ Kohler 300REOZDD

1736 Southridge Drive

5055 Monticello Road

Cole County Courthouse

▪ 60KW Cummins Standby, Natural Gas/Propane

301 E High Street

Cole County Health Department

▪ C40N6

3400 W Truman Blvd

Cole County Emergency Services Building

▪ Generac SQT025A

▪ Generac 12.5KW

▪ Caterpillar D150GC - CATOD 130TT 9900445

319 Adams St

Respondents are responsible for being thoroughly familiar with all specifications and requirements of this

bid. Failure to examine any relevant document will not relieve the successful respondent from any

obligation regarding this bid. Qualified organizations are invited to prepare an offer in response to this

document and in doing so, concur with all terms, conditions, specifications and addenda to this bid unless

specifically noted otherwise.

1.2 QUESTIONS, REQUESTS FOR CLARIFICATION OR INTERPRETATION. Respondents are advised that all

questions concerning the meaning or intent of these specifications must be submitted IN WRITING and

received at least five (5) business days prior to the date scheduled for bid opening. All inquiries shall be

directed to:

jbryant@colecounty.org

Contact with any other County employee regarding this solicitation is expressly prohibited without prior

written consent. Respondents directly contacting other County employees risk elimination from further

consideration.

1.3 ISSUANCE OF ADDENDA. Every attempt shall be made to ensure that all written questions receive an

adequate and prompt response. However, in order to maintain a fair and equitable bid process, all

respondents will be advised of any questions submitted, the County’s response, and any other pertinent

information related to this solicitation via the issuance of addenda, which will be posted at

www.colecounty.org. An addendum may contain information that could affect bid responses. It shall be

the responsibility of the respondent to verify whether or not any addenda have been issued prior to

submitting a bid response to Cole County. Interested parties may sign up to be notified via email of issued

addenda by going to www.colecounty.org and submitting a valid email address or phone number.

All issued addenda are incorporated by reference as if fully set out herein. Respondents are cautioned

that the only official position of Cole County is that which is issued by Cole County in these specifications

or by addendum/amendment thereto. No other means of communication, whether written or oral, shall

be construed as a formal or official response or statement. The County assumes no liability if a respondent

fails to incorporate addenda into their bid. Failure to have requested an addendum covering any questions

affecting the interpretation of these specifications shall not relieve the awarded party from delivering the

completed project, product and/or service in accordance with the intent of these specifications.

1.4 SUBMISSION REQUIREMENTS. A fully executed bid, including the specification pages comprising this

invitation and any related illustrative documentation, shall be submitted in a sealed envelope identified

by bid number, bid title, and bid opening date/time; shall be complete and signed by an official

authorized to obligate the agency or company submitting the bid; and shall include one (1) complete

original bid and two (2) exact duplicates.

It is the responsibility of each respondent to deliver its submission to the office of the Cole County

Commission, 311 East High Street, Room 200, Jefferson City, Missouri on or before the date and exact

time indicated for public bid opening. Responses will be time and date stamped; those received late will

be determined non-responsive and returned unopened to the sender without exception.

1.5 BID OPENING. Submissions will be publicly opened in the Cole County Commission Chambers on

Thursday, February 5 at 3:00 p.m. Central. Respondents and the public are invited but not required to

attend the formal bid opening. All documents will be made available for public inspection, but no decision

relating to the award of the contract or agreement will be made at the bid opening.

1.6 ADVICE OF AWARD. A bid tabulation of responses received will be included with the award notification

letters sent, via email, to all bidders who submitted a response upon bid award.

2.0 TERMS AND CONDITIONS

2.1 INCURRING COSTS. Cole County shall not pay for any information requested herein nor be obligated or

liable for any cost incurred by any respondent in submitting a response.

2.2 RESERVATIONS. The right is hereby reserved to reject any or all submissions for any reason, in part or

in whole, received in response to this solicitation; to waive or not waive informalities or irregularities in

any response or the bidding procedures; to request supplementary information from respondents as

determined necessary to effectively evaluate responses; to cancel this solicitation, advertise for new and/or

purchase off of cooperative purchasing contract(s); and to accept, request clarification or further negotiate

the terms, conditions and/or methodology of any response if, in Cole County’s sole judgment, the best

interests of Cole County will be so served.

2.3 MODIFICATION/WITHDRAWAL. Receipt of written notice or an in-person request from a properly

identified individual prior to the official date and time set for bid opening must occur in order to modify

or withdraw a submission which has been delivered to the office of the Cole County Commission.

2.4 VALIDITY. Respondents agree that submissions will remain valid for consideration by the County for a

minimum period of ninety (90) calendar days after the date specified for bid opening.

2.5 RESPONSE MATERIAL OWNERSHIP. All material submitted in response to this solicitation becomes the

property of Cole County and may be disclosed upon proper Sunshine Law request per 610.021(12) RSMo.

2.6 EXCEPTIONS. The wording of this solicitation may not be changed or altered in any manner. Taking

exception to any clause in part or in whole does not necessarily disqualify a respondent. Any such

exception shall be clearly identified and described in full detail in the respondent’s submission.

Exceptions will be evaluated and accepted or rejected by Cole County, whose decision shall be final and

conclusive. In the absence of such declaration(s), the response shall be accepted as in strict compliance

with all terms, conditions, and specifications requested and the awarded party shall be held responsible

for providing the product or service accordingly.

2.7 RESTRICTIVE LANGUAGE. It shall be the responsibility of respondents to ask questions, request changes

or clarification, or otherwise advise Cole County if any language, specification or requirement of this

solicitation appear to be ambiguous, contradictory, and/or arbitrary, or appear to inadvertently restrict or

limit responses to a single source. Such notification must be directed to info@colecountypurchasing.org

and received at least five (5) business days prior to the date set for bid opening.

2.8 INTERPRETATION. If the bidder has any questions which arise concerning the true meaning or intent of

the Plans, Specifications or any part thereof, which affect the cost, quality, quantity, or character of the

project or service, he shall request in writing that an interpretation be made and an addendum be issued

which shall then be posted at www.colecountypurchasing.org. Failure to have requested an addendum

covering any questions affecting the interpretations of the Plans and Specifications shall not relieve the

successful respondent from delivering the product, service or completed project in accordance with the

intent of the Plans and Specifications. Should any differences arise as to the meaning or intent of these

specifications, Cole County’s interpretation shall be final and conclusive.

2.9 EQUIVALENT MATERIAL/EQUIPMENT. Any listed manufacturer/model number(s) or a definite

reference to a particular item or piece of equipment is intended to establish a minimally acceptable design,

type, quality, functional capacity, and/or desired performance level. It is to be understood that any

equivalent alternate which will perform adequately the duties imposed by the general design may be

proposed and bid so long as sufficient details necessary to establish equivalency are included in the

submission. Acceptance is subject to approval of the County which may request further information,

sample(s) and/or a demonstration prior to bid award. Cole County shall be the sole judge of equivalency.

2.10 LIKE OR SIMILAR PRODUCT. Cole County reserves the right, at its sole discretion, to obtain like or

similar product(s) to that which has been specified herein when use of such product is deemed in the best

interest of the County.

2.11 QUALIFICATIONS OF RESPONDENTS. Cole County may make such investigations as deemed necessary

to determine the ability of any respondent to provide the product and/or service described herein.

Respondent shall furnish to the County all such information and data for this purpose that the County may

request. The County reserves the right to reject any submission if the evidence submitted by the

Commodity Codes

• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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