Project Information

Bid Title

LED NEMA Head 62W Lights IFB #22-26

Issuing Agency

City of Maryville

Location

Tennessee

Published Date

Apr 14, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

LED NEMA Head 62W Lights IFB #22-26
The City of Maryville is requesting electronically or hard copy submitted bids for LED NEMA Head 62W Lights. Responses will be accepted by the City of Maryville Purchasing Department until 2:00 p.m. Eastern Time on April 21, 2026.  Electronic submittals for the ITB must be sent via email at comsealedbid@maryville-tn.gov ; hard copy submittals must be delivered in person or be sent by third party carrier to: ATTN: Karen Smitherman, 332 Home Avenue, Maryville, TN 37801 . The bid opening will be held in the Operations Center Auditorium located at 332 Home Avenue, Maryville, Tennessee 37801.

​LED NEMA Head 62W Lights Bid Book
Addendum #1

Attachment Preview

Invitation for Bids 22-26

LED NEMA Head 62W Lights

Procurement Contact:

Karen D. Smitherman, Buyer & Strategic Sourcing Specialist, Email: kdsmitherman@maryville-tn.gov

MANDATORY COVER PAGE

PLEASE TYPE or PRINT CLEARLY

Company:

Date:

City:

Contact Person:

Email Address:

State:

Telephone Number:

Communication regarding this Invitation for Bids (IFB) is limited to the Buyer listed above. Unauthorized

communication with other City of Maryville, Tennessee staff or officers is prohibited.

DIRECTIONS FOR SUBMISSION:

All data and documentation to be submitted as part of this solicitation shall become the property of the City of

Maryville, Tennessee. After a contract is executed, all qualifications, responses, documents, and materials

submitted shall be considered public information and will be made available for inspection in accordance with

the Tennessee Public Records Act.

Bid responses must be SUBMITTED VIA EMAIL to COMsealedbids@maryville-tn.gov; the title in the subject

line of the email shall be “22-26 Bid Submission.” In the alternative you may submit a paper bid submittal to:

Attention: Karen D. Smitherman

IFB 22-26

332 Home Avenue

Maryville, TN 37801

The bid opening will be held on April 21, 2026 at 2:00 p.m. Eastern Time in the Auditorium of the City of

Maryville Operations Center. All bid responses must clearly include the Bidder’s Name, Bid Number, and Bid

Title. Submissions received after the due date and time will be rejected and marked “Received too Late for

Consideration.”

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April 02, 2026

April 10, 2026

April 14, 2026

April 21, 2026

April 21, 2026

SCHEDULE OF EVENTS

Bid available on City’s website

Questions due no later than 12:00 p.m. Eastern Time

Submit all questions via email to: kdsmitherman@maryville-tn.gov

Addendum posted on City’s website no later than 12:00 p.m. Eastern Time, if

needed

Bid submissions DUE NO LATER THAN 2:00 p.m. Eastern Time

Bid opening conducted in person at 2:00 p.m. Eastern Time in the

Auditorium of the City of Maryville, Tennessee Operations Center located at

332 Home Avenue, Maryville, TN 37801.

DESCRIPTION OF WORK & SPECIFICATIONS

The City is seeking qualified bidders to provide LED NEMA Head 62W Lights, subject to continuing need and

availability of funds. Lights must be new, unless otherwise approved prior to purchase by the City’s designee.

Lights must be delivered to the City of Maryville located at 332 Home Avenue, Maryville, TN 37801. Bid price

must be all-inclusive, full-delivered price. No additional fees (e.g. shipping, energy surcharge) will be paid.

Quantities listed, if any, are estimates only and are not guaranteed. The City makes to commitment to

purchase any minimum or maximum quantity.

CONTRACT TERMS AND RENEWAL

Term of Contract

The initial contract term shall begin upon award and extend through June 30, 2026, unless sooner terminated

as provided herein.

Renewal Options

Upon mutual written agreement of both parties and subject to the availability of appropriated funds, the City

may renew this Contract for up to four one-year periods (July 01 – June 30; final expiration June 30, 2030, if all

renewal options are extended).

No Automatic Renewal

Renewals shall not be automatic. The City reserves the right to renew based on their sole discretion based on

supplier performance, pricing and continued need.

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Pricing

All pricing submitted shall remain firm for the initial Contract term.

Price increases may only be requested during the renewal period. Price increases, if requested, shall:

• Be requested in writing at least sixty days prior to the effective renewal date;

• Not exceed 8% annually OR CPI-U (whichever is lower).

The City reserves the right to:

• Accept, negotiate, or reject any requested price increase;

• Re-solicit the contract if pricing is deemed unreasonable.

Termination for Convenience

The City may terminate this Contract, in whole or in part, at any time for their convenience upon thirty days’

written notice to the supplier. The supplier shall be compensated only for goods and/or services delivered

and/or provided and accepted by the City prior to the effective date of the termination.

Non-Appropriation Clause

The continuation of this Contract is subject to the appropriation and availability of funds. In the event funds are

not appropriated, the City reserves the right to terminate this Contract without penalty upon written notice to the

supplier.

PURCHASE DETAILS

Delivery

Delivery shall be FOB Destination, freight prepaid and allowed, to the address listed above. The supplier

shall bear all risk of loss until delivery to and acceptance by the City.

Parts Availability

Supplier shall maintain or have access to sufficient inventory of replacement parts to support maintenance and

repair of light fixtures supplied under this Contract or a minimum of five years.

Turnaround Expectations

The awarded supplier will be expected to maintain a minimum stock of thirty fixtures in their warehouse at all

times in order to promptly fill any order placed by the City of Mayville, Tennessee.

Warranty Requirements

The supplier shall provide all lights with a minimum five-year manufacturer’s warranty, covering parts and labor.

Warranty services must be available within fifty miles of Maryville, Tennessee, or supplier will be required to

provide transportation at no cost to the City.

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SPECIFICATIONS

In order for a bidder to be deemed responsive (i.e.: complies with all requirements listed in the solicitation and

their submittal will be included in the evaluation process), they must:

• Refer to the attached required specification sheet included in the bid document and bid

as per specified. Due to standardization of our plant or equal products will not be

considered for this product.

• Product is the American Electric Lighting (AEL) Watch Light Servies WLT LED Security Lighting

Part Number: AEL WLT D MVOLT ZT D5 4K UA MP TB PW6 P7 NBR PCLL TL.

• For informational purposes only, the City has installed 26 of these lights in our plant between

January 05, 2026 through March 30, 2026. The City does not guarantee any quantity to be

purchased.

• PRICING MUST BE SUBMITTED USING THE MANDATORY BID PRICING SHEET.

• All other mandatory pages must be completed, scanned, and uploaded/submitted as a single

PDF file.

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PRODUCT OVERVIEW

DIMENSIONS

7.50

16.64

4.93

R3/R5 Optic

6.85

D3/D5 Optic

9.67

17.73

5.42

N3/N5 Optic

Effective Projected Area (EPA). The EPA for the WLT is 0.35 sq. ft, Weight= 7.5 lbs. (3.4 kg)

WATCH LIGHT Series

WLT LED Security Lighting

Features:

OPTICAL

Durable prismatic glass optics

Wide variety of lumen packages in type 3 & 5 distributions

Optional acrylic refactor provides additional vertical foot-candles

3000K & 4000K CCT, 70 CRI minimum

ELECTRICAL

120 – 277 volt

Ships standard with 0-10V dimmable driver, or optional DALI D4i driver

Robust Surge Protection: Three different surge protection options provide a minimum of

6kV/3kA, 10kV/5kA or 20kV/10kA protection, per ANSI C136.2.

Expected Life: LED light engines are rated >100,000 hours at 25°C, L70. Electronic driver

has an expected life of 100,000 hours at a 25°C ambient.

Lower Energy: Saves an expected of 40-60% over comparable HID luminaires.

MECHANICAL

All aluminum housing & door

2-bolt mounting with +/- 5° adjustment

Mast arm mount is adjustable for arms from 1-1/4" to 2" (1-5/8" to 2-3/8" O.D.)

diameter.

Provides a 3G vibration rating per ANSI C136.31

Optional stainless steel thumbscrew for tool-less entry

ANSI standard wattage label on all units

Rigorous pre-treatment and paint process (GY option) yields a finish that achieves a

scribe creepage rating of 10 (per ASTM D1654) after 5000 hours exposure to salt fog

chamber (operated per ASTM B117).

CONTROLS

The Acuity designed ANSI 7-pin receptacle is available, which supports traditional

locking style photocontrols such as the Extreme long-life solid-state locking style

photocontrol - PCLL (20 year rated life).

The DC Connect option is a factory embedded low voltage dusk to dawn photocontrol

that increases longevity vs. line voltage controls and also eliminates the need to

separately inventory controls.

The Local Connect option provides a simple means to collect luminaire attribute data,

asset location information and execute point-to-point on/off/dim commands via secure

Bluetooth link using smartphone platforms.

Cell Connect is an embedded network photocontrol with cellular communication. It

provides digital switching, precise dimming, and revenue grade metrology. Cell Connect

leverage D4i drivers to communicate real-time data to UbiVu, a cloud-based asset

management system.

STANDARDS

Rated for -40°C to 40°C ambient

CSA Certified to U.S. and Canadian standards

Complies with ANSI: C136.2, C136.10, C136.31, C136.15, C136.37

DesignLights Consortium® (DLC) Premium qualified product. Not all versions of this

product may be DLC Premium qualified. Please check the DLC Qualified Products List at

www.designlights.org/QPL to confirm which versions are qualified.

© 2016-2025 Acuity Brands Lighting, Inc.  WLT   07/02/25

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335122Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing
• NAICS 335129Other Lighting Equipment Manufacturing

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