Project Information

Bid Title

6862 RFP DNA RNA Gel Imager System

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

May 15, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

6862 RFP DNA RNA Gel Imager System

RFP 6862 - Instructions & Specifications 236.03 KB 05/15/2026

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WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6862 DNA RNA Gel Imager System

RFP Due Date: May 22nd, 2026, by 2:00pm EDT.

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

pur@wccnet.edu

WASHTENAW COMMUNITY COLLEGE

Request for Proposal # 6862

DNA RNA Gel Imager System

RFP Release Date: May 15th, 2026.

Proposal Responses Due Date: May 22nd, 2026, by 2:00pm EDT.

Submit proposals electronically via email to:

Steven Hoekstra

Washtenaw Community College

pur@wccnet.edu

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6862 DNA RNA Gel Imager System

RFP Due Date: May 22nd, 2026, by 2:00pm EDT.

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

pur@wccnet.edu

1.0 Proposal Invitation

Washtenaw Community College (“College” and/or “WCC”) seeks proposals from vendors that can fulfill

the deliverables as outlined in this RFP. The major goal of this project is to provide WCC’s biology & life

sciences students with a safe, reliable, and educationally effective nucleic acid gel documentation system.

Submissions should detail the firm’s ability to meet the major goal of this project and the requirements

outlined below.

The purpose of this RFP is to assess the current availability of the selections outlined herein. The College,

at its sole discretion, may consider the closest comparable substitution for award. The selected supplier

will be able to provide all deliverables outlined in the RFP.

Response to this RFP confirms an understanding that this is not a contract or offer of business by the

College. This request for proposal in no manner obligates the College to the eventual purchase of any

products or services described, implied, or which may be proposed, until confirmed by written agreement,

and may be terminated by the College without penalty or obligation at any time prior to the signing of an

agreement, contract, or purchase order. In submitting a proposal, Supplier agrees that all materials

associated with, attached to, or referenced by the submitted proposal will become the property of the

College and may be incorporated into a subsequent contractual agreement between the successful

Supplier and the College.

The College is not liable in any manner or to any extent for any cost or expense incurred by the Supplier

in the preparation, submission, presentation, or any other action connected with proposing or otherwise

responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by

the Supplier or indirectly through the Supplier’s agents, employees, assigns, or others, whether related or

not to the Supplier.

The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which

fail to comply fully with any provisions of this document may be considered invalid and may not receive

consideration. The College also reserves the right to negotiate terms and conditions of a contract with the

chosen Supplier. The College reserves the right to award a contract based on any combination of the

specifications described herein.

The awarded Supplier’s proposal response shall be subject to, and governed by the College’s Terms and

Conditions for Product Purchase and Installation, located at:

https://www.wccnet.edu/about/purchasing/purchasing-terms-products.php, as a condition of award,

and are hereby incorporated herein as a substantive part of the solicitation documents. In the event

there is any conflict or inconsistency between the Terms & Conditions referenced in the RFP documents

and those included in a Supplier’s Proposal response, Supplier’s quote, or listed on the Supplier’s

website, the Terms & Conditions of the RFB documents shall govern. Proposal submissions must include

all exceptions to the College’s terms and conditions of purchase. A purchase order signed by an

authorized agent of the College is required to constitute acceptance of Proposal offer and offer terms

and conditions of service. This RFP and any subsequently offered contracts will be governed by the laws

of the State of Michigan. Any and all applicable valid executive orders, Federal, State or local laws,

ordinances or rules or regulations shall apply to any contract if and when offered and are deemed

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6862 DNA RNA Gel Imager System

RFP Due Date: May 22nd, 2026, by 2:00pm EDT.

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

pur@wccnet.edu

incorporated herein.

As a public institution, the College is subject to the terms and conditions of the Freedom of Information

Act. As required by law, any information submitted in response to this request for proposal could become

public information. Suppliers responding to this proposal are cautioned not to include any proprietary

information as part of their proposal unless such proprietary information is carefully identified in writing

as such and accepted by the College as proprietary. Any documents submitted may be reviewed and

evaluated by any person at the discretion of the College, including non-allied and independent Suppliers

retained by the College now or in the future.

Timing is critical. The College is looking to have all requested units delivered to WCC’s Campus on or

before June 26th, 2026.

Preference will be given to the suppliers who can meet the specifications provided or closest substitutes

as determined by the College. Award of a contract will be based on the proposal whose offering best

meets the needs of the College. Criteria for award of a contract include but are not limited to:

platform, development, and content authoring capabilities; firm’s relevant experience in education; ease

of use; compatibility with College’s existing infrastructure and software; ability to provide required

equipment/software; price; and deliverable timeline.

The College reserves the right to request follow-up information such as questions, presentations, and

demos prior to contract award.

2.0 Planned RFP Schedule

RFP Timeline:

RFP Issued: May 15th, 2026.

Submission of Written Questions from Prospective Bidders: May 19th, 2026, by 2:00pm EDT.

College will post Responses to Written Questions: May 20th, 2026, by 2:00pm EDT.

RFP Due Date: May 22nd, 2026, by 2:00pm EDT.

3.0 Specifications/Requirements

1. Vendor shall specify the manufacturer, model name, and complete system configuration, including all

required hardware, sensors, components, software modules, licensing, support services, and accessories

necessary to meet all requirements of this RFP.

2. The proposal shall include all items required for full operational use, including but not limited to:

• Software & hardware

• Set-up, maintenance and security requirements

3. Please indicate the date when the unit and all components can be delivered for operation and use on

WCC’s Campus in Ann Arbor, Michigan. All lead times after receipt of order (ARO) should be noted

within submission and will be shipped FOB Destination WCC, freight pre-paid.

4. At its sole discretion, the College reserves the right to make an award based on any individual

specification or a combination of the desired specifications outlined below.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6862 DNA RNA Gel Imager System

RFP Due Date: May 22nd, 2026, by 2:00pm EDT.

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

pur@wccnet.edu

Required

specifications:

Preferred

Specifications:

Shipping point:

Delivery:

Specifications:

• Proposed equipment shall allow the College to eliminate the use of ineffective and lengthy

visible light DNA staining from the student lab workflow, reducing lab time and simplifying

waste disposal compliance.

• Enable clear, quality digital imaging of DNA and RNA agarose gels using modern safe stains

(e.g., SYBR Safe, GelRed).

• Support direct band visualization and gel excision on the instrument, without requiring gel

transfer.

• Provide an intuitive software interface suitable for undergraduate students with minimal

training.

•Unit must provide non-UV, LED-based illumination — no UV transilluminator; blue/green

LED excitation required for safe stain compatibility.

• Must image safe stain alternatives to EtBr (SYBR Safe, GelRed, GelGreen, or equivalent),

with excitation ~490 nm and emission >520 nm.

• On-instrument gel excision capability with a protective amber/orange viewing shield

included.

• Compatible with both standard mini and midi gel sizes (accommodates gels up to at least

10 cm × 10 cm).

• Includes image capture and analysis software; software must be included in purchase price

(no separate licensing fee).

• At least one year warranty on parts and labor.

• Compact, benchtop footprint suitable for shared student lab space.

• Ability to image ethidium bromide gels as well (broader stain compatibility).

• Quantification capability (band intensity analysis) within included software.

• Export to common file formats (TIFF, JPEG, PNG) without proprietary lock-in.

• Multiple exposure/sensitivity settings to accommodate varying DNA concentrations.

• Vendor provides training resources or instructional materials appropriate for

undergraduate teaching labs.

• US-based technical support and service availability.

FOB WCC, Pre-paid

All requested items must be delivered to WCC’s Campus on or before June 26th, 2026.

Final acceptance shall be contingent upon successful, functional testing, demonstrating that

the system meets all required specifications listed above.

4.0 RFP Requirements - General

The following requirements must be met when responding to this RFP. Dealer quote will be sufficient

provided:

• License fees, maintenance fees, delivery & destination fees, additional professional service fees,

consultation fees, all hardware, software, and training costs required to meet the primary

objectives as stated in this RFP have been included.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6862 DNA RNA Gel Imager System

RFP Due Date: May 22nd, 2026, by 2:00pm EDT.

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

pur@wccnet.edu

• A copy of the signed Signature Page is included

*Washtenaw Community College holds a tax-exempt status and shall not be charged any Federal or

State taxes where allowed. Tax-exempt documentation shall be presented when required.

5.0 Submission Directions

A. Proposals following the guidelines outlined in this document are due on or before May 22nd,

2026, by 2:00pm EDT.

Submit proposals electronically via email to:

Steven Hoekstra

Washtenaw Community College

pur@wccnet.edu

RFP # 6862 DNA RNA Gel Imager System

Proposals submitted by methods other than those specified above will NOT be accepted.

B. Submit one (1) official distributor quote, one (1) signed copy of the Signature Page in a single PDF

format. Faxed and mailed replies are not acceptable and will be rejected. It is the responsibility of

the vendor to ensure that proposals are received at the location stated above, on or before the due

date and time. The college’s normal office hours are 8:00 a.m. to 4:30 p.m. EDST. The vendor

assumes all responsibility for delivery to the location given above regardless of the method of

shipment and delivery used and the time received to the specified location on campus.

C. Questions must be addressed to Steven Hoekstra, Purchasing Agent, and sent to pur@wccnet.edu.

The deadline to submit questions is May 19th, 2026, by 2:00pm EDT. All questions received by the

deadline date will be posted with answers on the WCC Purchasing website

https://www.wccnet.edu/about/purchasing/bids-rfp.php on or before May 20th, 2026, by 2:00pm

EDT.

Commodity Codes

• NAICS 334516Analytical Laboratory Instrument Manufacturing

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