Project Information

Bid Title

Sole Source: Data Center UPS Mainteance and Support

Issuing Agency

City of Hialeah

Location

Florida

Published Date

Jan 21, 2026

Closing Date

Feb 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

SSN-26-008

Original Source

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Bid Documents

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Project Description

Project ID: SSN-26-008

Title: Sole Source: Data Center UPS Mainteance and Support

Addenda: 0

Release Date: 1/21/2026

Due Date: 2/9/2026

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Sole Source: Data Center UPS Mainteance and Support

Sole Source

Information Technology Department

93661

Project ID: SSN-26-008

Release Date: Wednesday, January 21, 2026

· Due Date: Monday, February 9, 2026 12:00pm

Posted Wednesday, January 21, 2026 7:00am

All dates & times in Eastern Time

Draft Response No Bid18 days, 15 hours, 52 minutes

Post Information

Posted At:Wed, Jan 21, 2026 7:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

This project is to award the repair and maintenance of several Data Center Uninterruptible Power Supply (UPS) systems currently in production. The scope of work includes a yearly maintenance plan that provides preventive maintenance, annual system checkups, and coverage for unexpected errors and equipment breakdowns to ensure continuous and reliable operation.

Eaton Corporation, as the original equipment manufacturer (OEM) of the UPS systems, is the only entity authorized to provide factory-supported, factory-trained, and factory-certified service using proprietary Eaton software, tools, documentation, and OEM replacement parts. No third-party vendors are authorized to perform these services in the United States. This sole source procurement ensures manufacturer-compliant support, system reliability, safety, and uninterrupted operation of critical data center infrastructure.

Background

The City utilizes Eaton-branded Uninterruptible Power Supply (UPS) equipment to support critical operations and infrastructure. These systems require specialized preventive maintenance, diagnostics, firmware updates, repairs, and access to OEM replacement parts to ensure proper functionality and compliance with manufacturer specifications.

Eaton Corporation is the original manufacturer of the UPS equipment and maintains exclusive control over the proprietary service software, repair documentation, parts, and certification required to service its 3-phase UPS systems. Eaton does not authorize, train, certify, or support third-party service providers in the United States to perform service or repairs on Eaton UPS equipment. As a result, Eaton is the only provider capable of delivering factory-supported and factory-certified service for this equipment.

Maintaining OEM service support is necessary to ensure system reliability, safety compliance, warranty protection, and continuity of operations for critical facilities.

Timeline

Release Project Date:

January 21, 2026

Written Response Due:

February 9, 2026, 12:00pm

Commodity Codes

• NAICS 335999All Other Miscellaneous Electrical Equipment and Component Manufacturing
• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541611Administrative Management and General Management Consulting Services

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