Project Information

Bid Title

Fixed Neck Equipment Hauler, B26-0018

Issuing Agency

Oswego Boces

Location

New York

Published Date

Jun 12, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title	Response Date	Contract Period	Bid Packet	Addendum
Fixed Neck Equipment Hauler, B26-0018	Wednesday, July 1, 2026 at 1:00 p.m.	For a one-time purchase on/after 7/16/2026	B26-0018 Bid Packet

Attachment Preview

Please attach a completed W9 to bid response.

Vendor:

Bid Contact:

Address:

Ordering Contact:

Ordering Address:

Phone #:

Fax #:

E-Mail:

Tax ID Number:

Ordering Phone #:

Ordering Fax #:

Ordering E-Mail:

Web-Site:

Center for Instruction, Technology & Innovation (CiTi)

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

(315) 963-4253

www.CiTiboces.org

www.CiTiboces.org/cooperativepurchasing

NOTICE TO BIDDERS

Specification and Instructions for the Supply of:

Fixed Neck Equipment Hauler

Bid Number: B26-0018

Bid Contract Dates: One-Time Purchase on/after 7/16/2026

Date of Bid Opening: July 1, 2026 at 1:00 p.m.

To be purchased by:

(CiTi) Center for Instruction, Technology and Innovation

Please refer all questions, in writing on the Bid Question Form to:

Amy Rhinehart, School Purchasing Officer

purchasing@CiTiboces.org

179 County Route 64

Mexico, NY 13114

(315) 963-4253

All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom

platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening

date and time to: purchasing@citiboces.org. Bidders and members of the public who wish to join the bid opening in-person must follow all

visitor policy guidelines when present on CiTi property.

B26-0018 Fixed Neck Equipment Hauler

Oswego County Board of Cooperative Educational Services

Amy Rhinehart, School Purchasing Officer

The Center for Instruction, Technology

& Innovation (CiTi) is conducting a one-

time bid on behalf of itself for the

purchase of one (1) new fixed neck

equipment hauler.

Bidding Instructions and Special Conditions for

the Submission of Vendor Responses

1. Competitive bids for furnishing and delivery of items as

required and as set forth in these specifications prepared by

CiTi are sought at this time.

2. Copies of the specifications may be obtained by contacting

Amy Rhinehart, School Purchasing Officer at the Business

Office of the CiTi, 179 County Route 64, Mexico, New York

13114, by calling (315) 963-4253 or emailing:

purchasing@CiTiboces.org

3. Bid opportunities and current bids are available electronically

at www.CiTiboces.org/cooperativepurchasing

Bid specifications can also be found online at BidNet Direct:

4. ALL questions with regard to this bid MUST be submitted in

writing. Please email the bid questionnaire form that is attached

as part of this bid proposal to the attention of the School

Purchasing Officer at: purchasing@CiTiboces.org

5. No questions will be entertained by any other means. All

questions must be submitted at least ten (10) business days

prior to the official bid opening. Questions received after this

time may not be addressed.

Sealed Bids AND/OR Electronic Bid

Submissions Will Be Accepted

6. SEALED BIDS must be received via mail, postal or shipping

carrier at: CiTi, 179 County Route 64, Mexico, NY 13114

until, but not later than 1:00 p.m. on July 1, 2026. Sealed bid

envelopes can also be hand-delivered to CiTi’s Receiving

Department (Green Steel Building at the end of the CiTi

Campus Driveway in Mexico). CiTi’s Receiving Department is

open Monday – Friday 8:00 a.m. to 2:00 p.m.

7. ELECTRONIC BIDS must be submitted via BidNet Direct no

later than 1:00 p.m. on July 1, 2026. This is the ONLY matter

in which electronic responses will be accepted.

Emailed or faxed bid responses are not acceptable.

8. In the event that the CiTi Business Office is closed due to

unforeseen circumstances, the bid deadline will be extended to

the next business day that CiTi is open for business. The time

of day will remain at 1:00 p.m.

9. A public bid opening will take place on Wednesday, July 1,

2026 at 1:00 p.m.

10. All public bid openings hosted by CiTi are made available

virtually via the Zoom platform. Bidders and members of the

public can join the live bid opening virtually by sending an

email request in advance of the opening date and time to:

purchasing@citiboces.org. Bidders and members of the public

who wish to join the bid opening in-person must follow all

visitor policy guidelines when present on CiTi property.

11. For Sealed Bid Submissions: Bidders must supply signed hard

copies of their completed bid documents and vendor response

sheet in a sealed envelope marked with the name of the bidder

and the bid number on the front of the envelope to the address

listed in the manner specified within the bid documents.

12. All express envelopes must be clearly marked with the words

“Sealed Bid Enclosed” on the front of the outside envelope.

This is important in assuring that the bid is delivered properly.

The sealed bid envelope must be included in the express

envelope.

13. For Electronic Bid Submissions: Bidders must supply a

signed photocopy of their completed bid documents and vendor

response sheet via BidNet Direct.

14. The proposal as presented shall remain valid for a minimum

period of thirty (30) days from the date of bid opening.

15. Bidder must insert the price per unit as specified and the price

extension accordingly against each item bid. In the event of a

discrepancy between the unit price and the extension, the unit

price will govern. Prices shall be extended in decimals, not

fractions.

16. In order to ascertain that bid items conform to the

specifications, vendors should provide CiTi with stock numbers

for reference during the analysis process. If CiTi is unable to

verify that the item bid conforms to the specifications through a

catalog, website or cut sheets, CiTi reserves the right to reject

that item bid.

17. BIDDERS PLEASE NOTE: The words "Or Equivalent" shall

be considered as added to each specification, except in

instances where “ONLY” or “NO SUB” is stated. It is the

responsibility of the bidder to notify CiTi when such

substitutions are incorporated. Please note any

substitutions on the bid form. Please indicate your

Catalog/Vendor Item Number in the space provided on the

electronic bid form.

CiTi reserves the right to develop a bid committee to

determine quality and compatibility of offered alternatives

or substitutions. The decision of the committee as to

whether an alternate or substitution is in fact “equal”

shall be final.

Bid Information, Instructions and Special Conditions, Page 1 of 2

18. The following three (3) forms are included herein and form a

part of this bid proposal:

 Bid Proposal Certifications (Non-Collusion Bidding

Certification and Conflict of Interest Certification).

 Exceptions or Limitations/Acknowledgement of Terms

and Conditions.

 Iran Divestment Act Certificate of Compliance.

Failure to fully execute these three (3) statements will

constitute grounds for rejection of a bid submission.

19. The bidder shall state the discount that will be allowed for

prompt payment. In the absence of such stated discount

payment will be made approximately thirty (30) days after

receipt of equipment and invoice.

20. CiTi reserves the right to waive any informality on bids

received.

21. CiTi reserves the right to reject any or all bids and to re-advertise.

B26-0018 Fixed Neck Equipment Hauler

Oswego County Board of Cooperative Educational Services

Amy Rhinehart, School Purchasing Officer

30. This will be a one-time bid for a one-time purchase on/after

July 16, 2026.

31. Failure to adhere to these instructions will constitute

grounds for rejection of the bid.

Orders and Delivery

22. CiTi will prepare a Purchase Order when ready to place an

order. Do not ship any items without receipt of a Purchase

Order.

23. The Purchase Order shall designate the place of delivery.

24. Invoices shall be presented to CiTi

(accountspayable@citiboces.org) for the quantities ordered as

per the Purchase Order.

25. CiTi is a governmental agency and is not subject to any sales

tax.

26. After receipt of a purchase order, the vendor agrees to call the

district within three working days, concerning any out-of-stock

items, or defect in the purchase order.

Force Majeure

27. The successful bidder shall not be held responsible for any

losses resulting if the fulfillment of the terms of the contract

shall be delayed or prevented by wars, acts of public enemies,

strikes, fires, acts of God, or for any other acts not within

control of the successful bidder and which by the exercise of

reasonable diligence he/she is unable to prevent.

Award

28. Notice of Award shall be made to the successful bidder within

thirty (30) days from the date of bid opening. The award for

this bid will take place at the July 15, 2026 CiTi Board of

Education Meeting.

29. The bid award will be in an aggregate manner to the lowest

responsive, responsible bidder with a hauler on lot and ready

for immediate delivery.

Bid Information, Instructions and Special Conditions, Page 2 of 2

Center for Instruction,

Technology & Innovation

A Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

GENERAL CONDITIONS

(For the Purchase of Materials, Supplies,

Equipment, and Services)

All invitations to bid issued by the above

named Board of Cooperative Educational

Services will bind bidders and successful

bidders to the conditions and requirements

set forth in these general conditions, and

such conditions shall form an integral part

of each purchase contract awarded by the

Center for Instruction, Technology &

Innovation (CiTi).

DEFINITIONS

“CiTi” Shall be the legal designation of the

Oswego County Board of Cooperative

Educational Services/ Center for Instruction,

Technology & Innovation.

“School District” Shall be the legal

designation of the district.

“Notice to Bidders” A formal statement,

which, when issued by the CiTi, constitutes

an invitation to bid on the materials,

supplies and equipment described by the

specifications.

“Board” The Board of Cooperative

Education Services Board of Education.

“Bid” An offer to furnish materials,

supplies, and/or equipment in accordance

with the invitation to bid, the general

conditions, special instructions, and the

specifications.

“Bid Offer” The form on which the

vendor/bidder submits his bid.

“Bidder” A company, corporation or

individual submitting a bid.

“Contract” A notice to the successful

bidder by the issuance of a purchase order,

all documents relating to the transaction,

including but not limited to, the bid offer of

the successful bidder, notice to bidders,

general information, general conditions,

specifications, notice of award, bid proposal

certifications; a formal document signed by

the successful bidder and the CiTi

representative.

“Successful Bidder” Any bidder to whom

an award is made by the CiTi.

“Contractor” Any bidder to whom a

contract award is made by the Board of

Cooperative Education Services.

“Specifications” defined as the description

of materials, supplies, equipment, and/or

services, including the conditions for its

purchase.

BIDS

1. The date, time, and place of bid

opening will be given in the Notice to

Bidders.

2. All bids must be submitted on bid

forms, if provided, and in accordance

with instructions provided.

3. All bids received after the time stated

in the Notice to Bidders may not be

considered and will be returned

unopened to the bidder. The bidder

assumes the risk of any delay in the

mail or in the handling of the mail by

employees of the CiTi. Whether sent

by mail or by means of personal

delivery, the bidder assumes

responsibility for having his/her bid

deposited on time at the place

specified.

4. All information required by Notice to

Bidders, General Conditions,

Specifications, and Bid Offer, in

connection with each item against

which a bid is submitted, must be

given to constitute a regular bid.

5. The Non-Collusive Bidding

Certification must be included with

each bid as required by General

Municipal Law, Section 103-d.

6. The submission of a bid will be

construed to mean that the bidder is

fully informed as to the extent and

character of the supplies, materials, or

equipment required and a

representation that the bidder can

furnish the supplies, materials, or

equipment satisfactorily in complete

compliance with the specifications.

7. No alteration, erasure, or addition is to

be made in the typewritten, printed, or

electronic matter. Deviations from the

specifications must be set forth in the

space provided in the bid for this

purpose.

8. Prices and information required should

be typewritten for legibility. Illegible

or vague bids may be rejected. All

signatures must be written. Facsimile,

printed, or typewritten signatures are

not acceptable.

General Conditions - Page 1 of 4

9. Sales to school districts are not

affected by any fair-trade agreements.

(General Business Law, Sec. 369-a,

Sub. 3)

10. No charge will be allowed for Federal,

State or municipal sales and excise

taxes since CiTi is exempt from such

taxes. The price bid shall be net and

shall not include the amount of any

such tax.

11. In all specifications, the words “or

equal” are understood after each article

giving manufacturer’s name or catalog

reference, or on any patented article.

The decision of CiTi as to whether an

alternate or substitution is in fact

“equal” shall be final. If bidding on

items other than those specified, the

bidder must provide in every instance

the trade designation of the article,

manufacturer’s name, and detailed

specifications of item the bidder

proposes to furnish. Otherwise, the bid

will be construed as submitted on the

identical item as specified.

12. Bids on equipment must be for

standard new equipment, of the latest

model, and in current production,

unless otherwise specified.

13. All regularly manufactured stock

electrical items must bear the label of

the Underwriters’ Laboratories, Inc.

14. When bids are requested on a lump

sum basis, the bidder must bid on each

item in the lump sum group. A bidder

desiring to bid “no charge” on an item

in a group must so indicate; otherwise,

bid for the group may be rejected.

15. All prices quoted must be “per unit” as

specified; e.g., do not quote “per case”

when “per dozen” is requested;

otherwise bid may be rejected.

16. Bidder must insert the price per unit

and the extensions against each item in

his bid. In the event of a discrepancy

between the unit price and the

extension, the unit price will govern.

Prices shall be extended in decimals,

not fractions. In the case of electronic

filing via CD, diskette or travel drive

of a bid response form, the electronic

data will take precedence over any

written or printed material submitted

with the bid packet.

17. All sealed bid submissions must be in

sealed, plain, opaque envelopes may be

used, clearly marked “BID.” Also, the

date and time of the bid opening as

indicated on the Notice to Bidders

must appear on the envelope. Bids

must not be attached to or enclosed in

packages containing bid samples. All

electronic bid submissions must be

submitted via BidNet Direct. Emailed,

faxed or telephoned bids, quotations or

amendments will not be accepted at

any time.

18. No interpretation of the meaning of the

specifications or other contract

document will be made to any bidder

orally. Every request for such

interpretation should be in writing,

addressed to the CiTi, no later than ten

(10) days prior to the date fixed for the

opening of bids. Notice of any and all

such interpretations and any

supplemental instructions will be sent

to all bidders of record by the CiTi in

the form of addenda so issued shall

become a part of the solicitation

documents.

19. A bidder’s proposal, as presented, shall

remain valid for a period of sixty days

(60) from the date of bid opening.

SAMPLES

20. CiTi reserves the right to request a

representative sample of the item

quoted upon either prior to the award

or before shipments are made. If

circumstances do not allow for

samples, please include information

where the items can be viewed in an

industrial or retail setting. If the sample

is not in accordance with the

requirements of the specifications, CiTi

may reject the bid; or, if an award has

been made, cancel the contract at the

expense of the successful bidder.

21. Samples, when required, must be

submitted strictly in accordance with

instructions; otherwise, bid may not be

considered. If samples are requested

subsequent to bid opening, they shall

be delivered as directed for bid to have

consideration. Samples must be

furnished free of charge and must be

accompanied by descriptive

memorandum invoices indicating if the

bidder desired their return and

specifying the address to which they

are to be returned provided they have

not been used or made useless by tests.

Award samples may be held for

comparison with deliveries. The CiTi

will not be responsible for any samples

destroyed or mutilated by examination

or testing. The bidder at his expense

shall remove samples. Samples not

removed within fifteen (15) days after

written notice to the bidder will be

regarded as abandoned and the CiTi

shall have the right to dispose of them

as its own property.

22. When a specification indicates that an

item to be purchased is to be equal to a

sample, such sample will be on display

at a designated location in the CiTi.

Failure on the part of the bidder to

examine sample shall not entitle

him/her to any relief from the

conditions imposed in the proposal,

specification, etc.

AWARD

23. Awards will be made to the lowest

responsible bidder, as will best

promote the public interest, taking into

consideration the reliability of the

bidder, the quality of the materials,

equipment, or supplies to be furnished,

their conformity with the

specifications, the purposes for which

required, and the terms of delivery.

24. CiTi reserves the right to reject all

bids. Also reserved is the right to

reject, for cause, any bid in whole or in

part; to waive technical defects;

qualifications; irregularities; and

omissions if in its judgment the best

interests of the district will be served.

Also reserved is the right to reject bids

and to purchase items on State or

County contracts if such items can be

obtained on the same terms, conditions,

specifications, and at a lower price.

25. The CiTi reserves the right to make

awards within thirty (30) days after the

date of the bid opening during which

period bids may not be withdrawn

unless the bidder distinctly states in his

bid that acceptance thereof must be

made within a shorter specified time.

26. Where a bidder is requested to submit a

bid on a total sum or sums, the right is

reserved to award contracts on total

sum or sums, whichever is in the best

interest of the CiTi.

27. If two or more bidders submit identical

bids as to price, the decision of the

board to award a contract to one of

such identical bidders shall be final.

(General Municipal Law, Sec. 103,

Sub. 1)

CONTRACT

28. Each bid will be received with the

understanding that the acceptance

thereof in writing by the board, to

furnish any or all of the items

described therein and shall constitute a

contract between the successful bidder

and the school district. The contract

shall bind the successful bidder to

furnish and deliver at the award prices

and in accordance with the conditions

of this bid.

29. The placing in the mail of a notice of

award or purchase order to a successful

bidder, to the address given in his bid,

will be considered sufficient notice of

acceptance of contract.

30. If the successful bidder fails to deliver

as ordered, or within the time

specified, or within reasonable time as

interpreted by the CiTi, or fails to

make replacement of rejected articles,

when so requested immediately or as

directed CiTi, CiTi may purchase from

other sources to take the place of the

item rejected or not delivered. CiTi

reserves the right to authorize

immediate purchase from other sources

against rejections on any contract when

necessary. On all such purchases, the

successful bidder agrees to reimburse

the CiTi promptly for excess costs

occasioned by such purchases. Should

the cost be less, the successful bidder

shall have no claim to the difference.

Such purchases will be deducted from

the contract quantity.

31. A contract may be canceled at the

successful bidder’s expense upon

nonperformance of contract.

32. Cancellation of contract for any reason

may result in the removal of the

successful bidder’s name from the

mailing list for future proposals for an

indeterminate period.

33. Damaged Products – During the

scheduled delivery times, the vendor

agrees to remove all damaged cases

that are visible and all products that are

found damaged upon opening, or

products which do not meet

specifications.

34. When materials, equipment, or

supplies are rejected, they must be

removed by the successful bidder from

the premises of the school district

within ten (10) days of notification.

Rejected items left longer than ten (10)

days will be regarded as abandoned,

and the school district shall have the

right to dispose of them as its own

property.

General Conditions - Page 2 of 4

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