Project Information

Bid Title

Warhill Love Sign

Issuing Agency

James City County

Location

Virginia

Published Date

Mar 25, 2026

Closing Date

Apr 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

20260591 B

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	20260591 B
Bid Title:	Warhill Love Sign
Category:	Request for Proposals
Status:	Open

Description: The James City County Parks & Recreation (The Owner) is seeking to commission an artist or artist team to create a site-specific sculpture.  Work includes the design, fabricate and installation of a “Love” sign at the Warhill Sports Complex, 4900 Stadium Road, Williamsburg, VA 23188. Publication Date/Time: 3/25/2026 1:50 PM Closing Date/Time: 4/26/2026 2:00 PM Related Documents: URFP20260591 B Sign Design Fab Install of Warhill Love Sign (PDF)

Attachment Preview

JAMES CITY COUNTY

Issues this

UNSEALED REQUEST FOR PROPOSAL

No. 20260591 B

On behalf of

Parks and Recreation

Sign Design, Fabrication and Installation Services-Warhill “LOVE”

Sign

March 2026

James City County Purchasing Office

101-F Mounts Bay Road

Williamsburg, VA 23185

Phone: (757) 253-6644/6646

Fax: (757) 253-6753

Email: Chris.roh@jamescitycountyva.gov

http://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals

James City County, Virginia

Unsealed Request For Proposals No. 20260591 B

Title:

Sign Design, Fabrication and Installation Services-Warhill “LOVE” Sign

Issue Date:

March 25, 2026

Non-Mandatory

Pre-Bid Conference: The pre-bid meeting will be held virtually on Thursday, April 2, 2026 @ 10:00am. Bidders

are strongly encouraged to attend. Please send me an email so I can include you in the

pre-bid meeting.

Submit:

All proposals must be submitted via Email to:

Chris.roh@jamescitycountyva.gov

Inquiries:

Questions pertaining to this project should be directed to Christopher Roh

in writing via email: Chris.roh@jamescitycountyva.gov no later than

12:00 p.m. on April 10, 2026.

All questions that are pertinent to the URFP will be answered in the form of an

addendum, which will be posted to the James City County website:

https://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals

Due Date:

April 29, 2026, NO LATER THAN 2:00 P.M. local time via email.

JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS ON THE BASIS OF RACE,

RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY

STATE AND FEDERAL LAW.

Sign Design, Fabrication & Installation Services-Warhill “LOVE” Sign

URFP No. 20260591 B

March 2026

James City County Parks and Recreation

Page 2 of 27

Cover Sheet

In compliance with this Sealed Request for Proposal and subject to all the conditions thereof, the undersigned

offers to furnish the goods/services requested and certifies he/she has read, understands, and agrees to all terms,

conditions and requirements of this bid and is authorized to contract on behalf of the firm named below.

My signature on this solicitation constitutes certification that I or my designated representative have inspected

the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of

failure to inspect the job site, will not be considered by the County. By my signature on this solicitation, I certify that

this firm/individual is properly licensed for providing the goods/services specified.

The Undersigned certifies that he (they) is the only person (persons) interested in said project and that it is made

without connection with other persons submitting a proposal on the same scope of services; that the proposal is

made without collusion, fraud, or reservation; that no official or employee of the Owner is directly or indirectly

interested in said proposal, or any portion thereof.

PROPRIETARY INFORMATION

YES ( ) NO ( )

Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection and exclusion

from the Virginia Freedom of Information Act (2.1-340 et seq.) are set forth below. (Additional sheet may be added

if necessary.

Vendors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the page

numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information is stated,

Vendors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary data or

material. Clearly identify on the Cover Sheet the “Original” and “Redacted” copy, as “Redacted Copy of

Original Proposal” URFP# 20260591.

Name of Person, Persons, or Corporation

By:

Print Name:

__Date:

Title:

Vendor’s Registration and Signature (Provide copy with Proposal)

State Corporation Commission ID #:

Company Name:

Address:

_

_

_

Telephone:

FAX:

Email Address:

Federal Tax ID:

Print Name:

Title:

Signature:

Date:

This form must be signed in ink.

ACKNOWLEDGE RECEIPT OF ADDENDUM: #1

#2

#3 #4 #5 (Please Initial)

Sign Design, Fabrication & Installation Services-Warhill “LOVE” Sign

URFP No. 20260591 B

March 2026

James City County Parks and Recreation

Page 3 of 27

*SCC Requirement per the Virginia Public Procurement Act, VPPA:

§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact business

in the Commonwealth. -- A. All public bodies shall include in every written contract a provision that a contractor

organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or

registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth

as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise required by law.

B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the

solicitation a provision that requires a bidder or offeror organized or authorized to transact business in the

Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued

to it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact

business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by

law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so

authorized.

C. Any bidder or offeror described in subsection B that fails to provide the required information shall not receive

an award unless a waiver of this requirement and the administrative policies and procedures established to

implement this section is granted by the Director of the Department of General Services or his designee or by the

chief executive of a local governing body.

D. Any business entity described in subsection A that enters into a contract with a public body pursuant to this

chapter shall not allow its existence to lapse or its certificate of authority or registration to transact business in the

Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term

of the contract.

E. A public body may void any contract with a business entity if the business entity fails to remain in compliance

with the provisions of this section.

*Virginia State Corporation Commission (“SCC”) registration information: The undersigned Offeror:

□ is a corporation or other business entity with the following SCC identification number:

-OR-

□ is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or

business trust -OR-

□ is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and

customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees

or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become

contracts, and not counting any incidental presence of the Offeror in Virginia that is needed in order to assemble,

maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into

Virginia from bidder’s out-of-state location) -OR-

□ is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and

completely discloses the undersigned Offeror’s current contacts with Virginia and describes why those contacts do

not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions

in Titles 13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have

pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish

to be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals

(the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):

Sign Design, Fabrication & Installation Services-Warhill “LOVE” Sign

URFP No. 20260591 B

March 2026

James City County Parks and Recreation

Page 4 of 27

CERTIFICATION OF COMPLIANCE WITH IMMIGRATION LAWS AND REGULATIONS

Section 40.1-11.1 of the

City/County Code requires that any person or entity doing

business with the City/County of

, including its boards and commissions, shall include a

sworn certification by the Contractor of compliance with all federal immigration laws and regulations. These laws

include the Federal Immigration Reform and Control Act, which makes it unlawful for a person or other entity to

hire, recruit or refer for a fee for employment in the United States, an alien knowing the alien is unauthorized, and

Section 40.1-11.1 of the Code of Virginia, which makes it unlawful for any employer to knowingly employ an

alien who cannot provide documents indicating that he or she is legally eligible for employment in the United

States. The state law, in particular, places an affirmative duty on employers to ensure that aliens have proof of

eligibility for employment.

Accordingly, this certification shall be completed and attached to all contracts and agreements for goods and

services made by the City/County of

or any of its boards and commissions. Failure to

attach a completed certification shall render the contract or agreement void.

Type or print legibly when completing this form.

Legal Name of Contractor: (Note: This is your name as reported to the IRS. This should match your Social Security card or

Federal ID Number.)

Type of Business Entity:

Sole proprietorship (Provide full name and address of owner):

Limited Partnership (Provide full name and address of all partners):

General Partnership (Provide full name and address of all partners):

Limited Liability Company (Provide full name and address of all managing members):

Corporation (Provide full name and address of all officers):

Doing Business As:

If Applicable (Note: This is the name that appears on your invoices but is not used as your reporting name.)

Name and Position of Person Completing this Certificate:

Sign Design, Fabrication & Installation Services-Warhill “LOVE” Sign

URFP No. 20260591 B

March 2026

James City County Parks and Recreation

Page 5 of 27

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.