Project Information

Bid Title

YOUTH DEVELOPMENT PROGRAMMING

Issuing Agency

Erie County

Location

New York

Published Date

Mar 3, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Department	Title	Submission Deadline	Additional files
SOCIAL SERVICES	YOUTH DEVELOPMENT PROGRAMMING	Wednesday, March 18, 2026	appendix-a-for-ydp-for-posting.docx , appendix-b-fillable-cover-sheet-1.pdf , q-and-a-rfp-2026-009vf.pdf

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ERIE COUNTY

REQUEST FOR PROPOSAL (RFP)

TO PROVIDE

YOUTH DEVELOPMENT PROGRAM

SERVICES

RFP # 2026-009VF

Erie County Department of Social Services

EDWARD A. RATH COUNTY OFFICE BUILDING

95 FRANKLIN STREET

BUFFALO, NEW YORK 14202

1

TABLE OF CONTENTS

I.

INTRODUCTION ………………………………………………………………………………………………….. 3

II.

FUNDING AND BUDGET ……………………………………………………………………………………… 4

III. PROPOSAL TIMEFRAMES ………………………………………………………………..…………………. 5

IV. GENERAL REQUIREMENTS……………………………………………………………..………………….. 6

V.

SCOPE OF PROFESSIONAL SERVICES REQUIRED ………………………….…………………….. 8

- Introduction …………………………………………………………………………………………. 8

- History and Context ……………………………………………………………………………… 8

- Scope of Work ……………………………………………………………………………………… 8

- General Requirements …………………………………………………………………………. 10

- Compensation ……………………………………………………………………………………… 11

- Vendor Experience and Qualifications ………………………………………………….. 11

- Performance Measures and Data Collection ………………………………………… 12

VI. STATEMENT OF RIGHTS …………………………………………………………………………………… 12

- Understandings …………………………………………………………………………………….. 12

- Evaluation …………………………………………………………………………………………….. 13

- Evaluation Process ………………………………………………………………………………… 14

- Contract ……………………………………………………………………………………………….. 14

- Indemnification and Insurance ……………………………………………………………… 14

- Intellectual Property Rights …………………………………………………………………… 15

- Non-Collusion ……………………………………………………………………………………….. 15

- Conflict of Interest ………………………………………………………………………………… 16

- Compliance with Laws ………………………………………………………………………….. 16

- Contents of Proposal …………………………………………………………………………….. 16

- Effective Period of Proposals ………………………………………………………………… 17

ERIE COUNTY EQUAL PAY CERTIFICATION …………………………………………………………. a.

GUIDELINES FOR STANDARDINSURANCE PROVISION REQUIREMENTS …………….. b.

PROPOSAL REQUIREMENTS ……………………………………………………………………………….. c.

APPENDIX A

- Proposal to Provide Services – Cover/Agency Information Sheet ………….. d (1).

- Proposal to Provide Services – Program Proposal …………………………………. d (2).

- Schedule A ……………………………………………………………………………………………. e.

APPENDIX B

- Fiscal Cover Sheet …………………………………………………………………………………. f (1).

- Budget Forms ……………………………………………………………………………………….. f (2).

APPENDIX C ………………………………………………………………………………………………………… g.

2

I. INTRODUCTION

The County of Erie, New York (the “County”) is currently seeking proposals from qualified

agencies (“Proposer”) interested in providing Youth Development Program services to at-risk youth

under 21 years of age residing in Erie County for the period 10/1/2026 – 9/30/2027. Proposers

interested in providing this service are invited to respond to this request.

In responding to this RFP, Proposers must follow the prescribed format as outlined. By so doing,

each Proposer will be providing the ECDSS comparable data, and thus, be assured fair and

objective treatment in the ECDSS review and evaluation process. It is the ECDSS’ intent to select

the Proposer that provides the best solution for the needs of youth in Erie County.

ECDSS utilizes a Solutions Focused Principles-Trauma Informed Care system of care

framework into its practices and procedures. The Erie County Youth Bureau serves youth and

families through asset development and advocacy, prevention and intervention programs that

strengthen families and communities.

The County reserves the right to amend this RFP, reject any or all of the proposals, or any part

thereof, submitted in response to this RFP, and reserves the right to waive any irregularities

or informalities, if such action is deemed to be in the best interest of the County. The County

reserves the right to request additional information from any Proposer, and to award negotiated

contracts to one or more Proposers.

This RFP is not intended and shall not be construed to commit the County to pay any costs

incurred in connection with any proposal or to procure or contract with any firm.

The County will only contract with firms that do not discriminate against employees or applicants

for employment because of race, creed, color, national origin, sex, age, disability, marital status,

sexual orientation, citizenship status or any other status protected by New York State and

Federal laws.

3

II. FUNDING AND BUDGET

A maximum of $30,000 is potentially available per funding request for local not-for-profit agencies

and local youth bureaus. All applications, regardless of type of entity and past funding allocations, will

be subject to the same competitive scoring criteria and process.

Initial award and renewals are subject to inclusion of funding in the County Executive Recommended

Budget and as adopted by the Erie County Legislature, as well as, contingent upon availability of New

York State funds appropriated for this purpose. All contract appropriations are subject to Legislative

approval.

Future awards will be dependent on available funds and subject to the demonstrated fiscal and

programmatic stability of the applicant agency, as well as their meeting all of the Erie County

Department of Social Services (ECDSS) requirements. More than one provider may be selected for

funding for –2026-27.

4

III. PROPOSAL TIMEFRAMES

The f ollowing schedule is f or inf ormational purposes only. The County reserves the right to amend

this schedule at any time.

Issue RFP:

02/18/2026

RFP Informational Meeting:

February 24, 2026 at 9:00AM

Via WEBEX – see instructions below

Join from the meeting link

https://erie.webex.com/erie/j.php?MTID=ma93a086b783161e5a0693af a3be69e02

Join by meeting number

Meeting number (access code): 2494 102 2216

Meeting password: SfwHhU7DB33

Tap to join from a mobile device (attendees only)

+1716-858-2250,,24941022216## United States Toll (Buffalo)

+1-415-655-0003,,24941022216## United States Toll

Join by phone

+1 716-858-2250 United States Toll (Buffalo)

+1-415-655-0003 United States Toll

Global call-in numbers

Join from a video system or application

Dial 24941022216@webex.com

You can also dial 173.243.2.68 and enter your meeting number.

Proposals Due:

Selection Made by:

Contract Signed:

March 18, 2026

Summer 2026

Following all necessary County

approvals.

5

Commodity Codes

• NAICS 541511Custom Computer Programming Services

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