Project Information

Bid Title

Comprehensive Surveillance Camera and Access Control System Upgrade and Replacement Project

Issuing Agency

Victor D. Crist, Clerk of Circuit Court & Comptroller

Location

Florida

Published Date

Nov 24, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Comprehensive Surveillance Camera and Access Control System Upgrade and Replacement Project

Attachment Preview

VICTOR D. CRIST

CLERK OF THE CIRCUIT COURT & COMPTROLLER

HILLSBOROUGH COUNTY, FLORIDA

REQUEST FOR PROPOSAL

FOR

COMPREHENSIVE SURVEILLANCE CAMERA AND ACCESS CONTROL

SYSTEM UPGRADE AND REPLACEMENT PROJECT REQUEST FOR

PROPOSAL (RFP) NUMBER 04/25

November 26, 2025

1

PART I

TABLE OF CONTENTS

PROPOSAL NUMBER -04-/-2-5

NOTICE - REQUEST FOR PROPOSAL

PART II

A.

B.

C.

D.

E.

F.

G.

INTRODUCTION

Objective

Definitions

Schedule

Instructions to Proposers

Standard Terms and Conditions of the Contract

Standard Terms and Conditions of the Proposal

Evaluation and Selection Criteria

PART III

A.

B.

C.

SPECIFICATIONS

Introduction

Acronyms used with this Request for Proposal

Scope of Services/Minimum Services Required

PART IV

A.

B.

C.

D.

E.

F.

G.

H.

I.

J.

K.

L.

M.

N.

O.

PROPOSAL

Attachment 1: Proposal Submittals

Attachment 2: Proposal Conflict of Interest

Attachment 3: References

Attachment 4: Terminations/Rejections/Suits

Attachment 5: Deviations

Attachment 6: Audited Financial Statements

Attachment 7: Statement on Public Entity Crimes

Attachment 8: Equal Employment Opportunity Statement

Attachment 9: Business Information Affidavit and

Non-Resident Business Certification

Attachment 10: Indemnification and Insurance Requirements

Attachment 11: Electronic Copy

Attachment 12: Certification Regarding Debarment

Attachment 13: Certification Regarding Scrutinized Companies

Attachment 14: Foreign Country of Concern Attestation

Attachment 15: Human Trafficking Affidavit

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72 & 76

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2

P. Attachment 16: Net Proposal Pricing

Q. Attachment 17: Proposal Certification

PART V

PART VI

PART VII

LETTER OF INTENT

AGREEMENT

STATEMENT OF NO PROPOSAL

PAGE

74 & 97

74 & 98

99

100

120

3

PART I

NOTICE - REQUEST FOR PROPOSAL NUMBER 04/25

VICTOR D. CRIST, CLERK OF THE CIRCUIT COURT & COMPTROLLER

HILLSBOROUGH COUNTY, FLORIDA, IS ACCEPTING

SEALED PROPOSALS

FOR THE

COMPREHENSIVE SURVEILLANCE CAMERA AND ACCESS CONTROL SYSTEM UPGRADE AND

REPLACEMENT PROJECT

All Proposals must be delivered to the Clerk of the Circuit Court & Comptroller, Purchasing Department,

407 N East Street, Tampa, Florida, 33602 or mailed to the Clerk of the Circuit Court & Comptroller,

P.O. Box 1110, Tampa, Florida 33601, Attention: Purchasing Department, and received no later than

2:00 P.M. (Local Time), January 5, 2026.

Documents may be obtained at the above address. The Proposal opening will be at 601 E. Kennedy

Blvd., 13th Floor, Training Room A, Tampa, Florida 33602.

Pursuant to the Laws of Florida, a Proposal under this advertisement will also allow agencies such as

chartered municipalities, local public agencies, boards or other governmental authorities existing within

the State of Florida to purchase goods or services during the effective period of the contract under the

same terms and conditions as the awarded contract, including price.

ALL PROPOSALS MUST BE SEALED AND MARKED ON THE ENVELOPE: "SEALED PROPOSAL

FOR COMPREHENSIVE SURVEILLANCE CAMERA AND ACCESS CONTROL SYSTEM UPGRADE

AND REPLACEMENT PROJECT, REQUEST FOR PROPOSAL NUMBER 04/25".

4

PART II - REQUEST FOR PROPOSAL NUMBER (04/25)

A. OBJECTIVE

INTRODUCTION

The Hillsborough County Clerk of Court & Comptroller seeks to significantly enhance security

operations through implementation of a comprehensive Physical Security Information Management

(PSIM) system in conjunction with camera system upgrades and replacements and access control

system enhancements. The desired PSIM solution must deliver advanced capabilities beyond the

existing systems, including robust user management, real-time event monitoring, streamlined incident

response, seamless integration of video surveillance and access control systems, proactive camera

server and device health monitoring, and comprehensive auditing and reporting functions. The Clerk

seeks a highly qualified and responsive vendor with demonstrated technical expertise and the capacity

to support evolving security requirements throughout the contract term.

Additionally, the Clerk seeks to upgrade its existing access control infrastructure, which currently

consists of 22 controllers and 38 badge readers deployed across five (5) facilities on a Pinnacle access

control platform. The proposed PSIM solution must either seamlessly integrate with the existing

Pinnacle infrastructure or include a comprehensive access control system replacement that provides

unified security management solution with real-time event correlation, automated responses, and

comprehensive audit capabilities.

The Clerk of the Circuit Court & Comptroller of Hillsborough County, Florida, will select the Firm

determined to have submitted the most Responsive and Responsible Proposal, based upon selection

criteria, to enter contract negotiations. This does not mean that all aspects of the selected Proposal are

acceptable to the Clerk, and the Clerk reserves the right to modify or reject terms and conditions

proposed by the successful Firm as deemed necessary to ensure the satisfactory purchase of a

Comprehensive Surveillance Camera and Access Control System Upgrade and Replacement

Project. It is the Clerk's intent to contract a Comprehensive Surveillance Camera and Access

Control System Upgrade and Replacement Project from a single Proposer; however, the Clerk

reserves the right to enter into additional Agreements for like services with other Firms. Selection of a

Proposal constitutes a commitment by the Clerk to enter into negotiations with the Proposer for the

purpose of attempting to execute an Agreement satisfactory to both parties.

5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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