Project Information

Bid Title

CNP BMS Tables

Issuing Agency

Boaz City Schools

Location

Alabama

Published Date

May 12, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

CNP BMS Tables

Attachment Preview

Brandy Tarvin,

k

May 11, 2026

Bid: #004-FY2026/2027

Dear Sir or Madam:

Sealed proposals will be received by the Boaz City School System until 1 PM, Tuesday, June 2,

2026 at which time they will be publicly opened and read for the purchase of lunchroom tables for

the Boaz City School System Child Nutrition Program. Please return your bid in a sealed envelope

to the address below:

Brandy Tarvin, Child Nutrition Program Director

Boaz City School System

126 Newt Parker Drive

Boaz, AL 35957

The specifications and bid information attached should be read carefully. Prices should be

extended and totaled to arrive at the “Total Bid” price. The Boaz City School System requires that

all bidders must furnish a bid bond on any contract exceeding $10,000. Therefore, a bid bond

or cashier’s check for 5% of the total bid must accompany the bid proposal. All bidders must

respond on the enclosed Bidder Response Form properly executed. No other response is

acceptable. The attached immigration packet must be completed and returned at the time of the

bid opening in order to be awarded the bid. Boaz City Schools reserves the right to reject any

and/or all bids and to waive informalities in awarding this bid to the lowest responsible bidder. The

school system also reserves the right to award this as a total bid or to award by item. If you have

any questions concerning this bid, please contact Mrs. Brandy Tarvin, CNP Director, at (256)593-

8180.

Sincerely,

Brandy Tarvin, RD, LD, SNS

Child Nutrition Program Director

www.boazk12.org

Boaz City School System

Child Nutrition Program

Boaz Middle School Table Bid

May 11, 2026

Bid #004-FY26/27

Bidders are requested to retain these instructions, conditions, and specifications for future

reference.

1. General Information

A. All bidders must use the provided proposal form for submitting their bid.

B. All bids must be sealed and clearly marked on outer envelope as: Boaz City

Schools, Bid #004-FY26/27, Boaz Middle School CNP Table Bid, Attention:

Brandy Tarvin.

C. Late bids will not be opened.

D. Bids will not include sales tax or federal excise taxes.

E. Records showing the successful bidder(s) and prices quoted will be placed on file

and may be examined upon request. If contract is awarded to someone other than

lowest bidder, a note of explanation will appear in the bid file.

F. The policy of Boaz City Schools is not to purchase on the basis of low bid only.

Quality, conformity with specifications, purpose for which required, terms of

delivery, past service and experience are among the factors that may be

considered in determining the responsible bidder.

G. Requests for approval of preapproved equals should be submitted in writing to

Brandy Tarvin, CNP Director, via email at btarvin@boazk12.org by May 22 at 9

AM.

H. Please note this school has a loading dock and steps leading up to the dock. There

is no ramp or flat entrance at the kitchen entry/loading dock. The only flat entrance

is at the front of the building.

I. A pre-bid visit is required to be eligible bidder. Visit must be scheduled with Mrs.

Tarvin via email at btarvin@boazk12.org. Visit must be scheduled prior to May 22

at 9 AM.

J. Please note a bid bond is required for this bid.

2. Disqualification of Bids

A. Failure to mark the envelope as required.

B. Failure to sign the bid document.

C. Failure to include requested information or other details of the bid.

D. Failure to include bid bond.

E. Failure to sign and include Debarment and Suspension certificate.

F. Failure to include immigration packet.

3. Method of Award

A. The intention of the Boaz City Schools is to award the bid to meet the best interest

of the school district. A matrix will be used to determine to award the bid. Cost,

quality, durability, design, and warranty/service will be considered.

B. In the event the low responsible bidder refuses to accept the entire requirements

without deviation, this vendor’s bid will be considered unacceptable.

C. After refusal by the first bidder, the bid may be awarded to the next lowest bidder.

4. Contract and Pricing

A. This bid contract consists of the attached letter, instructions, specifications and the

Request for Proposal forms.

B. Prices are to be “net” prices and should be quoted by the “unit” indicated on the

Request for Proposal forms. Unit prices should be extended as indicated.

5. Delivery, Installation, Startup and Training

A. For safety purposes, delivery personnel should have proper identification including

company/picture ID badge and preferably company uniform.

B. Vendor or vendor employees are to adhere to all applicable school district

regulations while on the property of Boaz City Schools, including no smoking, no

weapons and drug free policies.

C. Delivery time and installation time of awarded bid equipment is to be agreed upon

by CNP Director, vendor and manufacturer/factory installer upon awarding of bid.

D. All items shall be delivered to the Boaz City Schools to the designated schools as

follows in the bid document. Prices bid shall include delivery, turn key installation,

operational check and staff training including demonstration.

E. The vendor to be responsible for all installation. Installation to be completed in full

by factory trained/authorized service representatives. Representatives must be

trained and authorized by the manufacturer of the equipment bidded. Successful

bidder to coordinate delivery and installation with both CNP Director and

manufacturer/installer including delivery of equipment to specified address, unload

and uncrate for installer removing all debris and cleaning equipment.

F. Installer to set equipment in place and complete demonstration of equipment to

CNP, maintenance and custodial staff.

G. Staff training and demonstration on proper operations, cleaning and maintenance

to be completed by manufacturer representative. Staff training to include both Child

Nutrition, custodial and maintenance staff.

6. Termination of Contract

Failure on the part of the school system or the contractor to comply with the provisions of

this contract may result in contract termination.

A. Each party shall follow the procedure outlined below if a contract is to be terminated.

All transactions shall be sent by Registered or Certified Mail.

Step 1: Issue warning letter and outline violations and length of time to

correct the problem.

Step 2: Issue letter of Intent to Cancel Contract if problem is not resolved

by given date.

Step 3: Issue letter to cancel contract.

B. In the event that the physical facilities of the contractor are destroyed, the

contractor will not be held liable by the school system. The contractor may not be held

liable for the terms of the contract should normal fulfillment of the contract be disputed

by an organized labor strike. The credibility of any such labor disruption claim should

be verified by the school system before allowing the termination of the contract.

7. Additional Information

A. If a bid item differs in any way from the bid specifications, the bidder must list the

differences on the bid proposal form. If no exceptions are listed on the bid, it will

be presumed that the bidder proposes to meet the specifications in every respect.

B. Any modifications to the bid request will be posted on the Boaz City School

webpage www.boazk12.org. It is the responsibility of the vendor to check for

modifications.

C. The attached immigration packet must be completed and returned at the time of

the bid opening. The immigration packet must be completed and returned at

the time of the bid opening in order to be awarded the bid.

D. Vendors will be in compliance with the Jessica Lunsford Act.

E. The intent of the Boaz City School System is to be in compliance with the Buy

American provision in our Child Nutrition Program. We will purchase domestic

products that are produced and processed in the United States. We will allow for

only limited exceptions when domestic products are unavailable or prohibitively

costly and only when preapproved by the system.

F. BCS reserves the right to purchase additional quantities of bidded items at the bid

prices for the duration of one year from bid approval.

G. All bidding vendors will be notified of bid award via written notice after board

approval of bid.

USDA Non-Discrimination Statement

In accordance with federal civil rights law and USDA civil rights regulations and policies, the

USDA, its agencies, offices, employees, and institutions participating in or administering USDA

programs are prohibited from discriminating based on race, color, national origin, religion, sex,

disability, age, marital status, family/parental status, income derived from a public assistance

program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or

activity conducted or funded by USDA (not all bases apply to all programs). Remedies and

complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information

(e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or

local agency that administers the program or contact USDA through the Telecommunications

Relay Service at 711 (voice and TTY). Additionally, program information may be made available

in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint

Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA

office or write a letter addressed to USDA and provide in the letter all of the information requested

in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed

form or letter to USDA by:

1. Mail:U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400

Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; 2. Fax: 2. Fax: (202)

690-7442; or 3. Email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

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