Project Information

Bid Title

Plasterbed Road CR #34 Planning Study Letter of Interest

Issuing Agency

Ottawa County

Location

Ohio

Published Date

Jan 12, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

B26-01

Original Source

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Bid Documents

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Project Description

Bid Number:	B26-01
Bid Title:	Plasterbed Road CR #34 Planning Study Letter of Interest
Category:	Ottawa County Engineer's Office
Status:	Open

Description: Ottawa County Engineer's Office is requesting Letters of Interest for the Plasterbed Road CR #34 Planning Study.  Responses are to be submitted to the Ottawa County Engineer's Office by 4:00 p.m. February 13, 2026. Please direct questions, in writing,  to the Ottawa County Engineer's Office at For security reasons, you must enable JavaScript to view this E-mail address.. Publication Date/Time: 1/12/2026 8:00 AM Publication Information: ODOT Website Closing Date/Time: 2/13/2026 4:00 PM Submittal Information: Ottawa County Engineer's Office Contact Person: Ottawa County Engineer's Office at OttawaCoEng@co.ottawa.oh.us Download Available: Yes - see bottom of this page Fee: Free to download Business Hours: 8:00 am to 4:30 pm M-F Plan Holders List: Ottawa County Engineer's Office does not maintain a plan holders list. Qualifications: see LOI Related Documents: LPA Programmatic Announcement - Plasterbed Planning

Attachment Preview

01-12-26 Posting Date

OTT-SFY26 MPO Planning

PID No. 122319

Ottawa County

Response Due Date: 02-13-26

Communications Restrictions

Please note the following policy concerning communication between Consultants and

Ottawa County during the announcement and selection process:

During the time period between advertisement and the announcement of final consultant

selection, communication with consultants (or their agents) shall be limited as follows:

Communications which are strictly prohibited:

Any discussions or marketing activities related to this specific project.

Allowable communications include:

Technical or scope of services questions specific to the project or LOI requirements. The

deadline for questions is February 6, 2026 at 4:00 PM EDT to Craig Miller, Deputy

Engineer, at OttawaCoEng@co.ottawa.oh.us or (419) 734-6777.

Project Description

The services include preparation of a planning study to review and analyze options to address

the recurring sinkhole and undermining issues on Plasterbed Road County Road 34 in Ottawa

County with a project length of approximately 1.02 miles. The road section involved is located

between State Road County Road 8 and Lockwood Road County Road 133. The existing road

has been subject to recurring failures due to its location over abandoned gypsum mines and

fluctuating water levels from the Sandusky Bay.

This Agreement will be implemented in Parts appropriate to the PDP Phases. The initial price

proposal and authorization will include the PLANNING STUDY. The specific scope of work and

cost proposal for succeeding PDP Phase(s) to be included in this agreement will be developed

as the current Phase(s) is completed.

Estimated Construction Cost: TBD

Prequalification Requirements

Prequalification requirements for this agreement are listed below. For all prequalification

categories other than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may

be met by the prime consultant or a subconsultant.

Also, please note that only individuals (not firms) are prequalified for right of way acquisition

services. In instances where prequalification for these services is required, a prequalified

individual, either employed by the prime consultant or a subconsultant, must be named in order

to meet the requirement.

For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM

EVALUATION, the prime consultant and all subconsultants that provide engineering and

design related services must be prequalified in this category. Engineering and Design Related

Services are defined as follows:

Program management, construction management, feasibility studies, preliminary

engineering, design engineering, surveying, mapping, or architectural related services with

respect to a highway construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C

112(b)(2)(A); and

Professional services of an architectural or engineering nature, as defined by State law

(ORC 5526), which are required to or may logically or justifiably be performed or approved

by a person licensed, registered, or certified to provide the services with respect to a

highway construction project to 23 U.S.C. 112(a) and defined in 40 U.S.C. 1102(2).

DESIGN SERVICES:

Non-Complex Roadway Design;

Complex Right of Way Plan Development;

Subsurface Utility Location Services;

Geotechnical Engineering Services;

Geotechnical Testing Laboratory;

Geotechnical Field Exploration Services;

Geotechnical Drilling Inspection Services;

ENVIRONMENTAL SERVICES:

Environmental Document Preparation - CE;

Ecological Surveys;

Waterway Permits;

Archaeological Investigations;

Regulated Materials Review;

Public Involvement - D1 and Higher Level CE;

FINANCIAL MANAGEMENT SYSTEM EVALUATION

Compliant with Federal Requirements (Prime consultant and subconsultants that

provide engineering and design related services must meet this prequalification

requirement)

Selection Subfactors

Experience in geotechnical and mine-related instability issues.

Contract Type and Payment Method

Refer to the ODOT’s Manual for Administration of Contracts for Professional Services, Volume 1:

Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the

appropriate contract type and payment method. Based on this guidance, contract type and

payment method will be determined during the scope of services and negotiation process.

Estimated Date of Authorization

It is anticipated that the selected Consultant will be authorized to proceed by May 2026

Completion Schedule

The planning study will be completed and on file with Ottawa County within six (6) months from

the date of authorization.

Suspended or Debarred Firms

Firms included on the current Federal list of firms suspended or debarred are not eligible for

selection.

Terms and Conditions

The Department’s Specifications for Consulting Services 2016 Edition will be included in all

agreements selected under this request for letters of interest.

Compliance with Title VI of the Civil Rights Act of 1964

Ottawa County, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C.

§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that any contract entered into pursuant to this advertisement, all bidders will be afforded

full and fair opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, national origin, sex, age, disability, low-income status, or

limited English proficiency in consideration for an award.

Selection Procedures

Ottawa County will directly select a consultant based on the Letter of Interest (LoI). The

requirements for the LoI and the Programmatic Consultant Selection Rating Form that will be

used to select the consultant are shown below.

Firms interested in being considered for selection should respond by submitting three (3) copies

of the Letter of Interest to the following address by 4:00 PM on the response due date listed

above. (No electronic submissions accepted.)

Ottawa County Engineer’s Office

8247 W State Route #163

Oak Harbor, Ohio 43449

Responses received after 4:00 PM on the response due date will not be considered.

Scope of Services

The Scope of Services document is included below.

Requirements for Letters of Interest, Programmatic Selection Process

A. Instructions for Preparing and Submitting a Letter of Interest

1. Provide the information requested in the Letter of Interest Content (Item B below),

in the same order listed, in a letter signed by an officer of the firm. Do not send

additional forms, resumes, brochures, or other material.

2. Letters of Interest shall be limited to ten (10) 8½" x 11" single sided pages plus

two (2) pages for the Project Approach (Item B.5 below).

3. Please adhere to the following requirements in preparing and binding letters of

interest:

a. Please use a minimum font size of 12-point and maintain margins of 1" on

all four sides.

b. Page numbers must be centered at the bottom of each page.

c. Use 8½" x 11" paper only.

d. Bind letters of interest by stapling at the upper left hand corner only. Do

not utilize any other binding system.

e. Do not provide tabbed inserts or other features that may interfere with

machine copying.

B. Letter of Interest Content

1. List the types of services for which your firm is currently prequalified by the Ohio

Department of Transportation.

2. List significant subconsultants, their current prequalification categories and the

percentage of work to be performed by each subconsultant.

3. List the Project Manager and other key staff members, including key subconsultant

staff. Include project engineers for important disciplines and staff members that

will be responsible for the work, and the project responsibility of each.

Address the experience of the key staff members on similar projects, and the staff

qualifications relative to the selection subfactors noted.

4. Describe the capacity of your staff and their ability to perform the work in a timely

manner, relative to present workload, and the availability of the assigned staff.

5. Provide a description of your Project Approach, not to exceed two pages. Confirm

that the firm has visited the site and address your firm’s: 1) Technical approach;

2) Understanding of the project; 3) Qualifications for the project; 4) Knowledge

and experience concerning relevant ODOT and local standards, procedures and

guidance documents; 5) Innovative ideas; 6) Project specific plan for ensuring

increased quality, reduced project delivery time and reduced project costs.

Items 1 thru 4 must be included within the 10-page body of the LoI. Remaining space within the

ten (10) pages may be utilized to provide personnel resumes or additional information concerning

general qualifications.

Consultant Selection Rating Form for Programmatic Selections

Project: Plasterbed Rd (CR 34) Planning Study

PID:122319

Project Type:

District: 2

Selection Committee Members:

Firm Name:

Category

Total Value Scoring Criteria

Score

Management & Team

Project Manager

10

See Note 1, Exhibit 1

Strength/Experience of Assigned

Staff including Subconsultants

25

See Note 2, Exhibit 1

Firm's Current Workload/

Availability of Personnel

10

See Note 4, Exhibit 1

Consultant's Past Performance

30

See Note 3, Exhibit 1

Project Approach

25

Total

100

Exhibit 1 - Consultant Selection Rating Form Notes

1. The proposed project manager for each consultant shall be ranked, with the highest

ranked project manager receiving the greatest number of points, and lower ranked project

managers receiving commensurately lower scores. The rankings and scores should be

based on each project manager’s experience on similar projects and past performance for

the LPA and other agencies. The selection committee may contact ODOT and outside

agencies if necessary. Any subfactors identified should be weighed heavily in the

differential scoring.

Differential scoring should consider the relative importance of the project manager's role

in the success of a given project. The project manager’s role in a simple project may be

less important than for a complex project, and differential scoring should reflect this, with

higher differentials assigned to projects that require a larger role for the project manager.

2. The experience and strength of the assigned staff, including subconsultant staff, should

be ranked and scored as noted for Number 1 above, with higher differential scores

assigned on more difficult projects. Any subfactors identified in the project notification

should be weighed heavily in the differential scoring.

As above, other agencies may be contacted.

Commodity Codes

• NAICS 541330Engineering Services

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