Project Information

Bid Title

(ITN) Fire Resistant Clothing FY27-FY29 Addendum 3

Issuing Agency

JEA

Location

Florida

Published Date

Apr 22, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

1412142447

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

1412142447 (ITN) Fire Resistant Clothing FY27-FY29

The purpose of this solicitation for FR Clothing (this "Solicitation") is to evaluate and select a vendor to provide Hazard Risk Category (HRC) 2 Fire Resistant (FR) Clothing (the “Clothing”) for JEA field employees and provide the best value to JEA.

The Clothing will have a minimum Arc Rating of 8 Cal/Cm2. All shirts should have a material weight of 9 oz. or less, and all pants should have a material weight of 14 oz. or less.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this Solicitation.

USE THIS LINK TO ACCESS THE SOLICITATION VIA ZYCUS

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1038711/

Optional Pre-Response Meeting: April 10, 2026

Solicitation Due Date: April 24, 2026

1412142447 Solicitation

1412142447 Appendix A - Technical Specifications

1412142447 Appendix B - Bid Forms

1412142447 Appendix B - Response Workbook

1412142447 Appendix C - Evaluation Matrix

1412142447 Addendum 1

1412142447 Addendum 1 - Appendix A - JEA Logo

1412142447 Addendum 2

1412142447 Addendum 3

Attachment Preview

1) ITN

1.1) Cover Page

Solicitation

For Participation in

Fire Resistant Clothing FY27-FY29

for

JEA

Jacksonville, FL

Solicitation Number 1412142447

Optional Pre-Response Meeting via Microsoft Teams or Teleconference on April 10, 2026, at 11:00am

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/29490972232303?p=N0rYAHdlRkjsMYi88Y

Meeting ID: 294 909 722 323 03

Passcode: US39Vg9H

Need help? | System reference

Dial in by phone

+1 321-558-7338,,285471342# United States, Orlando

Find a local number

Phone conference ID: 285 471 342#

Join on a video conferencing device

Tenant key: jea@m.webex.com

Video ID: 112 363 120 7

More info

Those planning to attend via Microsoft Teams or teleconference should send contact information to: Camie Evers,

everca@jea.com 48 hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on April 24, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.

For more information, please contact the JEA Buyer at:

Camie Evers everca@jea.com

1.2) Scope of Work

The purpose of this solicitation for FR Clothing (this "Solicitation") is to evaluate and select a vendor to

provide Hazard Risk Category (HRC) 2 Fire Resistant (FR) Clothing (the “Clothing”) for JEA field employees

and provide the best value to JEA.

The Clothing will have a minimum Arc Rating of 8 Cal/Cm2. All shirts should have a material weight of 9 oz. or less,

and all pants should have a material weight of 14 oz. or less.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water

customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for

award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for

consideration of award.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Pre-Response Meeting

There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the Microsoft Teams teleconference may email their name and contact information to the JEA

Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only

sign in representing one company, unless otherwise agreed to by JEA in writing.

1.8) Opening of Responses

At the opening of Responses, a JEA representative will open each Response that was received prior to the Date and

Time, except for those Responses that have been properly withdrawn. JEA has the right to waive irregularities or

informalities in the Responses to the extent allowable under applicable laws.

1.9) Alternate Provisions and Conditions

Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but

not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found

in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no

force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA

determines that such terms and conditions and requirements are in the best interest of JEA.

1.10) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated below.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

I. The Respondent is not on the State of Florida Convicted Vendor List, State of Florida’s Suspended

Vendor List, The City of Jacksonville’s Disqualified Vendor List, have not had their bidding

privileges actively suspended by JEA, been debarred by JEA, or have had a contract with JEA

terminated for default within the last two (2) years.

II. The Respondent must have successfully self-performed similar work preceding the Response Due

Date.

III. The Company shall have either an online platform with the capability to perform several onsite fitting

events or at least one (1) physical location within JEA operating territory and with the ability to meet

the technical specification requirements. The vendor shall provide the store locations or describe the

mobile services in the submitted qualifications package

IV. The Company shall carry or be able to order a minimum of five different product lines

of shirt types and five different product lines of pant types of JEA approved fire-resistant clothing

including the warranty as specified in Appendix A – Technical Specifications. The list of clothing

will be provided as a part of the response to the RFP.

1.11) Number of Contracts to be Awarded

JEA intends to Award up to four (4) Contract(s) for the Work. In the event JEA receives more than four (4) responses

to this ITN the evaluation selection criteria will be used to select awardees.  JEA reserves the right to Award more than

one Contract based on certain groupings of the Work items, or JEA may exclude certain Work items,

if JEA determines that it is in its best interest.

1.12) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.13) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity

Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.14) Basis of Award - Highest Evaluated

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based

solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make

presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,

concise, well-organized technical and business information relative to the Work, in both the initial submittal of its

Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and

conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the

Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the

Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an

equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each

Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be

broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with

the JEA Procurement Operational Procedures.

1.15) ITN Evaluation and Negotiation Process

Introduction

JEA may make its Award decision based solely upon the information submitted in the Responses and corresponding

activities found within this process. JEA may also choose to have one or more Respondent make presentations to

representatives of JEA.

It is always in the best interest of the Respondent to provide informative, concise, well-organized technical and

business information relative to the Work,

in both the initial submittal of its Response and in any subsequent submittals.

Prior to developing the Short-list, JEA may request that the Respondents provide additional information to clarify their

Response.

Respondents are cautioned to present the best possible pricing offer in their initial Responses. Failing to do so may

result in a Respondent not making the Short-list and not being allowed to proceed with contract negotiations.

Additionally, the Total Bid Price submitted with the initial Response may not be increased during the Solicitation

process except when either i) based on a request from JEA for material changes in the scope of Work, or ii) in partial

award bids, the Respondent is increasing solely on additional work scope being quoted, or iii) as a result of a change in

law occurring during the solicitation process.

JEA reserves the right to seek clarifications, to request Response revisions, and to request any additional information

deemed necessary for proper evaluation of the Responses. JEA reserves the right to incorporate value added services

or industry standard innovations recommended by a Respondent into the Contract's scope of work.

Minimum Qualification and Evaluation Process Initiation

JEA Procurement will distribute a copy of each Response to the designated Lead Evaluator or alternative for the

purpose of validation of the Response meeting Minimum Qualifications.

JEA may allow Respondents to submit additional reference projects or change said reference projects that were

initially submitted for the purposes of meeting the Minimum Qualifications stated in this Solicitation. JEA may also

request clarification of submitted documentation so that JEA may make an accurate assessment in developing the

Short-list. JEA must be satisfied that the successful Respondent has the necessary technical expertise, experience, and

resource capabilities to satisfactorily perform the Work described in this Solicitation.

Commodity Codes

• NAICS 315220Men’s and Boys’ Cut and Sew Apparel Manufacturing

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