Project Information

Bid Title

HVAC Unit Purchase- SBE Server Room

Issuing Agency

State Government of Maryland

Location

Maryland

Published Date

Aug 6, 2026

Closing Date

Aug 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

BPM058310

Original Source

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Bid Documents

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Project Description

ID:	BPM058310
Title:	HVAC Unit Purchase- SBE Server Room
Status:	Open
Due / Close Date:	8/13/2026
Publish Date:	8/6/2026 1:56:04 PM
Main Category:	Heating and cooling and air conditioning HVAC installation and maintenance service
Solicitation Type:	Request for Information & Pricing
Issuing Agency:	State Board of Elections

Solicitation Summary

Title HVAC Unit Purchase- SBE Server Room ID BPM058310 Alternate ID Functional Area # 1 Round # 1 Status Open Due / Close Date (EST) Aug 13 2026 2:00PM Solicitation Type Request for Information & Pricing Main Category Heating and cooling and air conditioning HVAC installation and maintenance service Issuing Agency State Board of Elections Procurement Officer / Buyer Whitney LEROUX Email whitney.leroux@maryland.gov Solicitation Summary See attached scope of work for details (attachments tab) The Maryland State Board of Elections (SBE) is soliciting proposals from qualified commercial HVAC contractors to replace the existing server room cooling systems located at: 151 West Street, Suite 200 Annapolis, Maryland 21401 The objective is to provide a reliable, redundant cooling solution capable of maintaining proper environmental conditions for mission-critical IT infrastructure operating continuously (24 hours/day, 365 days/year). Mandatory completion requirement: The successful contractor must complete installation, startup, testing, commissioning, and final acceptance of the replacement HVAC systems no later than September 30, 2026. By submitting a bid, the bidder confirms its ability to meet this requirement unless an exception is expressly identified in the bid. Additional Instructions Bids are due, emailed to Whitney.LeRoux@Maryland.Gov by Thursday, August 13 th at 2:00 pm. Please note a Maryland Agency, SBE is tax exempt (certificate attached). Project Cost Class Pre-Bid Conference Information Pre-Bid Conference Date (EST) Pre-Bid Conference Details Small Business Reserve Designation No Procurement Program Participation Goals VSBE Participation (%) MBE Participation (%) African American MBE Participation (%) Asian American MBE Participation (%) Hispanic American MBE Participation (%) Women-Owned MBE Participation (%) DBE Participation (%) SBE Participation (%)

Socio Economic Participation Criteria Procurement Officer / Buyer Whitney LEROUX Alternate Link

Attachments

Selected Title Type Att. Last Modified on UTC-4 Creation Date UTC-4 Validity End Date Scope of work and specifications- SBE HVAC Replacement Specification Document (Approved) Scope of Work- SBE Server Room HVAC.docx Tax Exemption Certificate.SBE.JPG 8/6/2026 1:54:55 PM 8/6/2026 1:54:55 PM 1 Record(s)

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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