Project Information

Bid Title

Bid Solicitation - St. Marys FY2025 LMIG Project

Issuing Agency

St. Marys city

Location

Georgia

Published Date

Dec 15, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Description	Opening Date/Time	Closing Date/Time
Bid Solicitation - St. Marys FY2025 LMIG Project	December 15, 2025 :	January 20, 2026 2:30 PM

Attachment Preview

ST. MARYS FY 2025 LMIG PROJECT

SOLICITATION OF BIDS

for

City of St Marys, GA.

PUBLIC WORKS DEPARTMENT

ST. MARYS FY 2025 LMIG PROJECT

DECEMBER 15, 2025

ST. MARYS FY 2025 LMIG PROJECT

INVITATION FOR BID

ST. MARYS FY 2025 LMIG PROJECT

Bid Opening January 20, 2026, 2:30 PM EST.

A pre-bid meeting will be held on January 6, 2026, at 10 AM EST.

All bidders are encouraged to attend to fully understand intent and full

scope of work.

THE CITY OF ST. MARYS, GA PUBLIC WORKS DEPARTMENT is soliciting bids for the ST. MARYS

FY 2025 LMIG PROJECT as described below in the Scope of the Work.

Competitive sealed bids will be received at The City of St. Marys, 418 Osborne St. St. Marys, Ga.

31558 until, but no later than 2:30 p.m., on January 20, 2026, at which time said sealed bids will

be publicly opened and vendor’s names and amounts bid will be read aloud. Bids received after

the required time or in any other location other than the City of St. Marys will not be accepted.

Neither faxed nor email submissions will be accepted.

Bids may be withdrawn by written request only if the request is received prior to the time and date

set for the opening bids. Negligence on the part of the bidders in preparing his bid confers no right

of withdrawal or modification of his bid after bid has been opened. No bid may be withdrawn for

a period of ninety (90) days after the time and date of opening of bids.

One (1) original and two (2) copies of these bid documents must be submitted in a sealed

envelope marked “ST. MARYS FY 2025 LMIG PROJECT”. The name of the company or firm

submitting a bid must be clearly marked on the front of the package. The bid package must be

clearly labeled with the following information:

St. Marys FY 2025 LMIG Project

Attn: Finance Department

City of St. Marys

418 Osborne Street

St. Marys, GA 31558

ST. MARYS FY 2025 LMIG PROJECT

Work to be done:

The work shall include milling, leveling, resurfacing and striping improvements. More specific

details are in the Specifications and Contract Documents.

Roadway Name

From

To

Type of Work

Length in

Miles

Mission Trace Drive Colerain Road Kings Bay Road

Mill, Repair,

Overlay

0.92

The Contractor shall provide the necessary labor, construction equipment, fuel, materials, and any

other items and/or appurtenances required for a successful and complete project. All Work shall

conform to the Project Specifications and all applicable local, state and federal codes and

regulations. Contract time shall be 120 consecutive calendar days from the date of a Formal Notice

to Proceed from the City of St. Marys.

Questions regarding this project may be directed in writing to the City of St. Marys Public Works

Engineer, Chris Amos, at 418 Osborne Street, St. Marys, Georgia, 31558 or email at

camos@stmarysga.gov. Please keep all questions in a written or electronic format.

Copies of the project specifications may be obtained from Sarah Lee in the City of St. Marys

Finance Department located at 418 Osborne Street, St. Marys, Georgia, 31558. Copies may also

be requested via phone at 912-510-4045 or email at slee@stmarysga.gov. A street address, contact

person, phone and fax number must be provided to ensure prompt delivery and notification of

addenda.

All required Contract Documents and proof of meeting the City’s Insurance Requirements must

be fully completed and executed by the Contractor and his/her Surety and submitted to the Owner

on or before the issuance of Notice to Proceed.

No contract with the City of St. Marys, Georgia for work to be done shall be valid for any purpose

unless the Contractor shall give a Bid Bond with good and sufficient surety payable to, in favor

of, and for the protection of the City of St. Marys, Georgia. The Bid Bond shall be in the amount

of not less than 5% of the total amount payable by the terms of the Contract. No bid shall be read

aloud or considered if a proper Bid Bond has not been Submitted.

The City of St. Marys will select the bid that, in its sole discretion is the most responsive and

responsible to the City. The City is not liable for any cost incurred by vendors in the preparation

of this bid.

ST. MARYS FY 2025 LMIG PROJECT

A cone of silence shall be in effect from the time of the solicitation advertisement until the project

is awarded and the selected contractor is engaged in a contract with the City. Unauthorized contact

regarding this invitation to bid with staff or elected officials during this timeframe will result in

disqualification. Any oral communications will be considered unofficial and non-binding on the

City of St. Marys. Vendors should rely only on written question responses and written statements

from the City.

The City of St. Marys, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C.

2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,

Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of

the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it

will affirmatively ensure that in any contract entered into pursuant to this advertisement,

disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity

to submit bids in response to this invitation and will not be discriminated against on the grounds

of race, color, national origin, sex, age, handicap/disabled in consideration for an award.

The Owner reserves the right to reject any or all bids, to waive informalities and to re-advertise,

pursuant to federal and state law.

ST. MARYS FY 2025 LMIG PROJECT

INSTRUCTIONS TO BIDDERS

A. PURPOSE

1) The purpose of this Invitation for Bids is the procurement of a qualified Contractor

to furnish and provide all equipment, materials, labor, and services necessary for the

ST. MARYS FY 2025 LMIG PROJECT. Work for this project shall be as described in

the Scope of Work and the General Requirements and Specifications

2) The road section included in this project is as follows:

Roadway Name

From

To

Length in Miles

Mission Trace Drive Colerain Road Kings Bay Road

0.92

(The City reserves the right to add or remove items on this list)

B. EXPLANATION TO BIDDERS:

Any explanation regarding the meaning or interpretation of the contract, project manual,

specifications, or any other contract documents must be requested in writing. No request

for additional information will be allowed four (4) working days prior to the opening of

the bids. Any such explanations or interpretations in response to the written request shall

be made in the form of addenda to the documents and shall be furnished to all bidders, who

shall acknowledge receipt of all addenda with their bid. Oral explanations and

interpretations made prior to the bid opening shall not be binding.

C. BIDDERS' UNDERSTANDING:

Bidders should visit the work site to ascertain by inspection pertinent local conditions such

as location, character and accessibility of the site, availability of facilities, location and

character of existing work within or adjacent thereto, labor conditions, etc. Failure to

comply with this requirement will not relieve the successful bidder of his obligations to

carry out the scope of the resulting contract.

D. INVITATION TO BID REQUIREMENTS:

1) Security, equal to 5% of the amount the bid, shall be submitted with the Bid in the

form of either a certified check, cashier's check, or bid bond. Bid bonds shall be

issued from a company licensed to do business in Georgia and shall be signed or

counter signed by a Georgia resident agent and shall have a proper Power of

Attorney evidencing the authority of the individual signing the bond. Security

deposited by unsuccessful bidders will be returned as soon as practical after the bid

opening.

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.