Project Information

Bid Title

Public Safety Building Snow Removal and Ice Control Services RFP

Issuing Agency

Grosse Ile township

Location

Michigan

Published Date

Mar 10, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Public Safety Building Snow Removal and Ice Control Services RFP - CLICK HERE

Submissions due by: March 23, 2026 at 3:00 pm

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PUBLIC

SAFETY

BUILDING

SNOW REMOVAL

AND ICE CONTROL

SERVICES RFP

Grosse Ile Township

Public Safety Building

24525 Meridian

Grosse Ile, MI 48138

Submissions due by: March 23, 2026 at 3:00 pm

Page 1 of 6

INTRODUCTION

The Township of Grosse Ile is requesting sealed proposals from qualified, insured contractors to provide snow

removal and ice control services for the Grosse Ile Public Safety Building, which houses both the Grosse Ile

Police Department and the Grosse Ile Fire Department.

This is an active public safety facility operating 24 hours per day, 7 days per week. All work must be performed

in a safe, timely, and professional manner to ensure uninterrupted police and fire operations at all times.

SCOPE OF SERVICES

A. Snow Removal and Ice Control Services (Winter Season)

The property includes:

 Approximately 56,000 square feet of parking lot surface

 Sidewalks and walkways leading to the building

 Building entrances

 Emergency access points

The vendor shall provide:

 Plowing of the parking lot

 Shoveling of sidewalks and walkways

 Clearing of building entrances and emergency access points

 Application of salt / de-icing materials to maintain safe walking and driving surfaces

 24/7 on-call response for snow and ice events

Snow & Ice Performance Requirements

 Snow removal must commence promptly upon accumulation of _____ inches. (Vendor to specify

trigger depth)

 Contractor must monitor weather conditions and respond without waiting for the Township

notification.

 The Grosse Ile Public Safety building shall be treated as a high-priority site. The Vendor shall ensure

that emergency vehicle access, bays, entrances, accessible routes and parking areas remain

passable and safe at all times during snow and ice events.

Required Pricing Detail – Snow and Ice Control

Vendors must clearly itemize and separate the following:

 Cost per plowing event (56,000 sq. ft. parking lot)

 Cost per shoveling event (sidewalks, entrances, emergency access points)

 Cost per salt application

Page 2 of 6

 Clarification if pricing changes for:

o Multiple plowing events in a 24-hour period

o Multiple salt applications in a 24-hour period

o Ice-only events without snowfall

Vendors must clearly state whether:

 Pricing is per event or seasonal flat rate

 Salt is included in the pricing

 There are any fuel or material surcharges

Important Pricing Requirement

All snow removal and salt pricing must remain firm and fixed for the duration of the contracted winter season

and/or contract year. No mid-season material surcharges will be permitted.

SECURITY AND BACKGROUND REQUIREMENTS

Due to the sensitive nature of the facility:

 Emergency vehicle access must never be blocked.

 Work shall not disrupt public safety operations.

Failure to meet or maintain these standards may result in termination of contract.

INSURANCE AND LICENSING REQUIREMENTS

Vendors must:

 Provide proof of insurance (including general liability and workers’ compensation).

 Maintain adequate snow and ice liability coverage

 Be licensed to operate in the State of Michigan.

 Provide proof of good standing, if applicable.

MIOSHA / OSHA COMPLIANCE

The vendor shall be familiar with and follow all applicable regulations of the Occupational Safety and Health

Administration (OSHA) and the Michigan Occupational Safety and Health Administration (MIOSHA) in the

execution of work and services.

The Township of Grosse Ile shall not be responsible for enforcement of OSHA or MIOSHA regulations.

Compliance is solely the responsibility of the vendor.

Page 3 of 6

PROPOSAL REQUIREMENTS

The proposal shall include, at a minimum:

1. Full legal business name

2. Legal business status

3. Tax Identification Number

4. Main business address and phone number

5. Primary contact person

6. Proof of insurance

7. Proof of Michigan licensure

8. Description of work to be performed

9. Detailed cost breakdown of:

o Per-event snow plowing

o Per-event shoveling

o Per-event salting

10. Clear explanation of pricing structure, including:

o What pricing is based on

o Duration pricing is guaranteed

o Any escalation provisions

11. Description of 24/7 snow response plan

12. References (if available)

13. Acknowledgment of monthly invoice payment process

PRICING AND PAYMENT

 Vendors must clearly itemize all pricing.

 Proposals must specify how long pricing will remain valid.

 Snow and salt pricing must remain fixed for the season/year.

 Vendors understand payment will be made through the processing of invoices submitted on a

monthly basis.

The Township will not be responsible for any costs incurred by vendors in the preparation or submission of

proposals.

SUBMISSION REQUIREMENTS

 Three (3) copies of the proposal must be submitted.

 Proposals must be received no later than 3:00 p.m. EST on March 23, 2026.

 Proposals shall be addressed to:

Township Clerk

Township of Grosse Ile

9601 Groh Road

Grosse Ile, MI 48138

Page 4 of 6

 Proposals must be sealed.

 The outside envelope must be clearly marked:

“Grosse Ile Public Safety Building – Snow and Ice Services”

Bids will be held in the Clerk’s Office at 9601 Groh Road, Grosse Ile, Michigan until the close of the current

budget or six (6) months, whichever is greater.

Late submissions will not be accepted.

QUESTIONS

All questions or requests for additional information must be submitted in writing via email to:

Wendy Robledo

Confidential Secretary

Grosse Ile Police Department

Email: wrobledo@grosseile.com

Responses will be furnished to the questioner within three (3) business days via return email transmission.

RESERVATION OF RIGHTS

The Township of Grosse Ile reserves the right to:

 Award bids in the best interest of the Grosse Ile Police & Fire Departments.

 Waive any bid irregularities in the best interest of the Grosse Ile Police & Fire Departments.

 Reject any and all bids for any and all reasons.

 Accept any proposal deemed most advantageous to the Township.

CONTRACT TERM

The contract resulting from this RFP, shall be for an initial term of one (1) year, commencing on the date of the

execution by the Township of Grosse Ile (Grosse Ile Police and Fire Departments).

At the sole discretion of the Township of Grosse Ile, the contract may be renewed for up to three (3)

additional one-year terms, subject to:

 Continued operational needs

 Availability of budgeted funds

 Compliance with all security, insurance and licensing requirements

 Satisfactory performance by the Vendor

Page 5 of 6

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 561790Other Services to Buildings and Dwellings

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