Project Information

Bid Title

Invitation to Bid – New River Regional Water Authority Mowing Services

Issuing Agency

Town of Wytheville

Location

Virginia

Published Date

Feb 9, 2026

Closing Date

Mar 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Invitation to Bid – New River Regional Water Authority Mowing Services

The New River Regional Water Authority (NRRWA) is seeking bids from qualified firms who can provide mowing services on or around the grounds of the Water Treatment Plant. The Water Authority will select one (1) contractor to provide the mowing services for properties at the Austinville Water Treatment Plant and various other locations near the treatment plant. Bids shall be received at the New River Regional Water Authority and should be clearly marked NRRWA Mowing Services 2026, 289 Kohler Avenue, Austinville, VA 24312, until 3:00 p.m. on Friday, March 13, 2026.

Details

Posted: 2026-02-09 - Closes: 2026-03-14

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New River Regional Water Authority

2026 MOWING SERVICES

M OWI N G AT WATE R TREATME NT PLANT AND

VAR I OUS LO CATI ONS NEAR TH E AUSTI NVI LLE

WATE R TREATMENT PLANT

SPECIFICATIONS

2/9/2026

PREPARED BY

New River Regional Water Authority

289 Kohler Ave.

Austinville,VA 24312

Zachary R. Slate

(276) 699-8101 or 8103

newriverwater@gmail.com

SPECIFICATIONS

SCOPE

This document describes the terms and conditions to mow grounds at the Austinville

Water Treatment Plant and various other locations near the treatment plant.

The work shall include furnishing all equipment, fuel, oil, implements, tools, materials,

transportation, labor, and supervision necessary for the prosecution and completion of

the work.

DEFINITION: Maintenance Session - One complete rotation of mowing of all sites and

all other work required by these documents of all sites.

1. TERM OF CONTRACT

This contract will be for a period of nine (9) months “initially”. The period will be from

April 1, 2026, to December 31, 2026, with option to renew for two (2) additional one

(1) year periods if terms and pricing are agreeable to both parties.

A. RENEWAL OF CONTRACT: This Contract may be renewed by the

Authority for two (2) successive one (1) year periods under the terms and

conditions of the original Contract. Price increases may be negotiated only

at the time of renewal. Written notice of the Authorities intention to renew

shall be given approximately ninety (90) days prior to the expiration date of

each Contract period.

2. BIDDER QUALIFICATIONS

Only bids from companies established in performing this type of service and

qualified to handle accounts of this size may be considered. Prior to award, the

New River Regional Water Authority reserves the right to investigate a bidder’s

ability to fulfill the requirements of the contract. A list of no less than three (3)

references shall accompany each bid.

3. DESCRIPTION OF THE WORK

The work includes mowing all established grass areas around the Water Treatment

Plant and the Treatment Plants’ Riverpump station in a neat and workmanlike

manner. When mowing near tank and generator structures, the direction of grass

discharge shall be away from these structures. Likewise, when mowing along

the driveway and near the parking lot the direction of grass discharge shall be

away from these areas. Vegetation is to be cut to a uniform height of two and one

half to three inches (2 ½”- 3"). Vegetation around structures, walks, flower beds,

trees, parking lots, and other similar items shall be mowed to provide a neat

appearance . Contractor shall neatly trim around all structures, walks, flowerbeds,

and similar areas to provide a finished appearance. Grass and weed killer shall be

sprayed two (2) times per mowing season or as needed. Areas to spray include,

along the fence line, large drainage ditch, structures at the water plant, Carroll

County Meter vault, and river pump station, as well as the small path beside the

river pump station.

All trash in mowing areas shall be removed from the grounds before and after

mowing. Grass clippings and debris shall be blown off all walkways, sidewalks, and

parking lots on the grounds.

Mowing at the Austinville WTP will include the following:

1. All grass inside fenced in area at the main plant.

2. A 4 to 5 foot wide cut around perimeter of fence.

3. Mowing of grass area around old concession stand.

4. Mowing of grass berm and roadside along Kohler Ave. from old

concession stand to front gate entrance.

5. Path to and at Carroll County Meter Vault.

6. Mowing River Pump Station lot

7. Mowing adjacent graded lot and keeping a path open from river pump

station down to riverbank.

8. Mowing the edges of the road to the River Pump Station from the main

gate.

For payment purposes,one (1) complete maintenance session shall include all

mowing, trimming, cleaning of walkways and parking lots and all other items that

would be included as to accomplish a complete grounds upkeep session of all sites.

Partial payment shall not be made for maintenance of individual sites.

4. USE OF WEED KILLER

Each bidder must have in effect, a registered pesticide applicator’s license. A copy of

this license shall be submitted with the Bid Documents at the time of bid. The

successful bidder (Contractor) must maintain this license during the term of his/her

contract. “Round-Up”, or its generic equivalent, will be the only herbicide allowed to be

used, and will be used in accordance with Virginia Pesticide/Herbicide Regulations.

Successful bidder will adhere to pesticide application as directed by Plant

Superintendent. Contractor must notify the Superintendent, Chief Operator, or

other Lead Operators on duty before application.

No application of pesticides/Herbicides shall exceed three (3) inches from

sidewalks/stairs, or other structures, i.e., light poles.

No pesticide/herbicide application shall be allowed during windy conditions.

Plant Superintendent shall make this determination.

THE CHOICE OF PESTICIDE/HERBICIDE USE OR WEED REMOVAL BY

MECHANICAL MEANS MUST BE INDICATED ON THE BID SHEET IN THE AREA

PROVIDED.

5. MOWING SCHEDULE

The mowing schedule will be to mow, edge and trim all areas a minimum of fifteen (15)

times a year at ten (10 to 12) day intervals (or longer intervals during a drought season

or shorter intervals, as needed) beginning April 15, 2026, and ending approx. October

31, 2026.

6. OPERATION OF EQUIPMENT/SAFETY REQUIREMENTS

The Contractor shall operate equipment in a safe manner and at such times so as not

to create a hazard to the public and Water Authority personnel. Mowing times shall be

coordinated with Plant Superintendent. Equipment operators are to wear protective

leather work boots and appropriate eye and hearing protection while working on

NRRWA property. All operators shall be fully clothed (no shirtless mowing) when on

NRRWA property. The equipment shall not be left overnight or at other times when

work has been suspended, unless approved by the Authority.

7. HOURS OF WORK

The Contractor's operations will be restricted to daylight hours. Plant staff shall be

notified at 276-699-8103 if Contractor wishes to work on weekends.

8. CONTRACTOR AVAILABILITY

Within twenty-four (24) hours notification, the Contractor shall correct any problems

within the scope of this agreement.

The Contractor, during normal business hours, shall maintain telephone service (not

answering service).

9. RESPONSIBILITY FOR DAMAGE CLAIMS

The Contractor shall indemnify and save harmless the New River Regional

Water Authority and its officers, agents, and employees from all suits,

actions or claims of any character brought for any injury or damages

received or sustained by any person, persons, or property by reason of any

act of the Contractor, its agents or employees, in the performance of the

contract.

A. MINIMUM INSURANCE COVERAGES

1. Workers Compensation - State requirements and benefits.

Coverage is compulsory for employers of three (3) or more

employees, to include the employer. Contractors who fail to

notify the Commonwealth of increases in the number of

employees that change their Workers' Compensation

requirements under the Code of Virginia during the course of the

Contract shall be in noncompliance with the Contract.

2. Employer's Liability - $1,000,000

3. General Liability - $1,000,000 per occurrence. General

Liability is to include bodily injury and property damage,

personal injury, products and completed operations

coverage. The New River Regional Water Authority must be

named as an additional insured and so endorsed on the

policy.

4. Automobile Liability - $500,000 per occurrence. (Only if motor

vehicle is to be used in the Contract.)

Commodity Codes

• NAICS 561730Landscaping Services

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