Project Information

Bid Title

Bid 3007-031826 Library Ceiling Tiles

Issuing Agency

City of High Point

Location

North Carolina

Published Date

Feb 18, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Bid 3007-031826 Library Ceiling Tiles
Category:	Bid Opportunities
Status:	Open

Publication Date/Time: 2/18/2026 12:00 AM Closing Date/Time: 3/18/2026 2:00 PM Bid Opening Information: Not Public Pre-bid Meeting: None Contact Person: Libby Rush libby.rush@highpointnc.gov Related Documents: Bid 3007-031826 Library Ceiling Tiles

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FINANCIAL SERVICES

Purchasing Division

INVITATION TO BID

INFORMAL BID

BID # 3007-031826

Library Ceiling Tiles

City of High Point

Purchasing/Warehouse Division

816 E Green Drive

High Point, NC 27260

Phone: 336-883-3220

Libby Rush, Senior Buyer

INFORMAL BID NUMBER: 3007-031826

DATE: February 18, 2026

BIDS DUE NO LATER THAN:

Wednesday, March 18, 2026

By 2:00 PM

BUYER: Libby Rush

libby.rush@highpointnc.gov

TELEPHONE: (336) 883-3220

Bid price shall be FOB Destination and

include delivery to:

City of High Point

Library

901 N Main St

High Point, NC 27262

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Bidder Information Form

“This contract will be considered invalid if this page is not completed in full.”

--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--

____________________________________________________________________________________________

Supplier Name (include d/b/a information if applicable)

Entity Formation (check applicable):

Corporation Limited Liability Company

Limited Company Limited Partnership

Partnership

Sole Proprietorship

Ownership Category (check applicable):

Non-Minority African American Hispanic Asian American

Socially & Economically Disadvantaged Female

American Indian

____________________________________________________________________________________________________________________

Principal Office Address (Per Secretary of State)

________________________________________________

City, State & Zip

_______________________________________________

Federal Tax ID #/Social Security #

____________________________________ __________________________

Email Address

Telephone Number

_____________________________________________________________

General Contractor License # (if applicable)

_____________________________________________________________ _________________________________________________

Print Name & Title of Person Signing on Behalf of Supplier

Supplier’s Authorized Signature

* By signing above the Supplier acknowledges that terms and conditions associated with this bid

have been

read and accepted.

* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid and it

WILL BE REJECTED.

Late bids will NOT be accepted.

Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in writing, effective upon

receipt by the agency issuing this Invitation to Bid.

• Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are subject to the conditions

and specifications herein, are invited for materials and equipment as described herein.

• Prices or any other entry made hereon by the bidders shall be considered firm and not subject to change or withdrawal.

• Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no Federal or North Carolina

antitrust laws have been violated.

• State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to suppliers invoice and will be

paid to supplier at time of invoice payment.

• Bidders shall sign this form and return it with additional bid documents on or before the above date and time, to the City of High

Point Purchasing Division, P O Box 230 (27261) and 816 East Green Drive., High Point, NC 27260.

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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

QUESTIONS:

All questions regarding this bid should be submitted in writing to Libby Rush at

libby.rush@highpointnc.gov by 12:00 pm on March 3, 2026.

USE OF THIS BID DOCUMENT:

Bids must be submitted on the forms provided herein. Bids submitted in any other format may be subject to

rejection. If additional sheets are required, the bidder should make the necessary copies and insert them in

the bid document or submit a separate bid document.

EXECUTION: In compliance with this Invitation for Bids, and subject to all the conditions herein, the

undersigned offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices

set opposite each item within the time specified herein. By executing this bid, I certify that this bid is

submitted competitively and without collusion (G.S. 143-54).

BID SUBMISSION INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise

instructed, and only one bid per envelope. Address the envelope and insert bid number as shown below. It

is the responsibility of the bidder to have the bid in this office by the specified time and date of opening. All

pages within this bid document are necessary parts thereof and shall not be detached, taken apart, or altered.

All pages of this document must be included in your bid submittal or your bid may be considered non-

responsive. Bids may be emailed to libby.rush@highpointnc.gov prior to the Bid opening date and time.

DELIVERED BY US POSTAL SERVICE

Libby Rush, Senior Buyer

Bid #3007-031826

City of High Point

Warehouse/Purchasing

816 E Green Drive

High Point, NC 27260

DELIVERED BY ANY OTHER MEANS

Libby Rush, Senior Buyer

Bid #3007-031826

City of High Point

Warehouse/Purchasing

816 E Green Drive

High Point, NC 27260

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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

REFERENCES

Supplier shall provide at least three (3) references for which your company has provided goods or services

of substantially the same features and quantity to those solicited herein. The City may contact these

references to determine whether the goods provided are substantially similar to those bid herein and

whether the Supplier’s performance has been satisfactory. Such information may be considered in the

evaluation of the bid.

FIRM NAME

LOCATION

CONTACT

PHONE

E-MAIL

BID TABULATIONS: Bid Tabulations will be posted to the City’s website

https://www.highpointnc.gov/Bids.aspx.

Bids will be publicly opened and bid tabulations will be posted within a couple of days of bid opening.

TRANSPORTATION CHARGES: FOB HIGH POINT, NORTH CAROLINA WITH ALL TRANSPORTATION

CHARGES PREPAID AND INCLUDED IN BID PRICE.

AWARD CRITERIA: As provided by Statute, award will be based on the lowest, responsible, responsive

bid(s) - most advantageous to the City of High Point as determined by consideration of:

• Price

• Quality of products offered

• General reputation & performance capabilities of bidder

• Proven performance of equipment or goods offered

• Conformity with intent of specifications herein

• Bidder’s previous performance in contract with the City

• Conformity with the terms and conditions of this Invitation for Bid

• Adequate availability of service and parts

• Delivery

AWARD OF CONTRACT: It is the general intent to award this contract to a single overall bidder on all

items. The right is reserved; however, to make awards on the basis of individual items or groups of items, if

such shall be considered by the City to be most advantageous or to constitute its best interest.

The City reserves the right to reject any and/or all proposals as deemed to be in the best interest of the City.

The City reserves the right to award quantities greater or less than proposed based on funds and or need.

SCOPE: It is the intent of this Invitation for Bids to establish a supplier to provide ceiling tiles for the Library

for the City of High Point.

QUANTITY: The quantities provided are based on current estimates of needs. It shall be understood and

agreed that during the contract period, quantities purchased may be more or less than the stated estimated

quantities. The City shall not be obligated to purchase in excess of its normal requirements.

MAKE AND MODEL: Manufacturer’s name and model/catalog numbers, if used, are for the purpose of

identification and to establish general quality level desired. Such references are not intended to be

restrictive and comparable products of other manufacturers will be considered. However, bidders are

cautioned that any deviation from specifications must be pointed out in their bid.

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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

DEVIATIONS: Any deviations from specifications and requirements herein must be clearly pointed out by

bidder. Otherwise, it will be considered that equipment or goods offered are in strict compliance with these

specifications and requirements; a successful bidder will be held responsible therefore. Deviations must be

explained in detail. However, the City makes no implication that deviations will be acceptable. Bidder is

advised that the response (or lack thereof) on this question does not take precedence over specific

responses or non-responses provided elsewhere in this bid.

SALES TAX: Do not include Sales Tax in the bid price. Sales tax shall be added to invoice and will be

paid at time of invoice payment.

SUPPLIER REGISTRATION: In order to do business with the City of High Point, you will need to register by

going to the City of High Point Purchasing website at https://www.highpointnc.gov/1057/Supplier-Registration

NC SECRETARY of STATE REGISTRATION: If your company is organized (i.e. incorporation, LLC, etc.) and

you are the SUCCESSFUL bidder, you must be registered with the NC Secretary of State

http://www.secretary.state.nc.us/Corporations/CSearch.aspx.

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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Commodity Codes

• NAICS 238310Drywall and Insulation Contractors

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