Project Information

Bid Title

2026 Rock Hauling Bid Advertisement

Issuing Agency

Portland city

Location

Tennessee

Published Date

Mar 26, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 Rock Hauling Bid Advertisement
Category:	Current Bid Opportunities
Status:	Open
Bid Recipient:	Betty Lewis blewis@cityofportlandtn.gov, Carlton Cobb ccobb@cityofportlandtn.gov

Description: 2026 Rock/Gravel Hauling Bid Advertisement2026 Rock/Gravek Hauling Bid Advertisement Unable to display PDF file. Download instead. Advertisement for 2026 Rock, Gravel, and Various Materials Hauling Bids NOTICE TO HAULING COMPANIES REGARDING A REQUEST FOR BIDS Bids to be submitted by 3:00 P.M. Tuesday April 21, 2026 Sealed bids will be received by the CITY OF PORTLAND at their offices at 100 S Russell St, Portland, TN 37148, until 3:00 PM CST, Tuesday, April 21, 2026, and opened Publicly at 100 S Russell St, Portland, TN 37148 at that hour. The reading of the bids will begin at 3:01 PM CST. When you submit your sealed bid, the outside packet should include the following information. “Sealed Bid Enclosed”, “Project Name”, “Date of Bid Opening” and “Your Company Name”. Summary/Background Information: This request includes one (1) contract for the purchase and delivery of various materials. The materials being bid are as follows: #10 screenings (Fines), #610 or Crusher Run, #57 Stone Rock, 2” – 3” Sewer Rock, Class A Rip Rap, Surge Stone, Shot Rock, Manufactured Sand, and Topsoil. Contract Period: This contract has a three year initial term running from July 1, 2026 to June 30, 2029 followed by two one-year renewal options. Fuel Surcharge Provision 1. The Base fuel rate for this bid should be factored using the US Department of Energy; U.S. on Highway Diesel Fuel Prices (dollars per gallon) for the week of March 23, 2026. The US average is used for this bid (U.S.). The rate is $5.160 per Gallon. Use PADD 2 Midwest. 2. A fuel surcharge may be implemented in the case that the average cost of diesel fuel exceeds twenty-five percent (25%) of this bids base fuel rate. The average fuel rate shall be determined using the US Department of Energy U.S. On Highway Diesel Fuel Prices (dollars per gallon). Gasoline and Diesel Fuel Update - U.S. Energy Information Administration (EIA) 3. The fuel surcharge shall be calculated using the following formula: Current Fuel Cost – Base Fuel Cost / 4.5 MPG. This number will be multiplied by the number of tons being delivered and then doubled (for round trip purposes). Advertisement for 2026 Rock, Gravel, and Various Materials Hauling Bids 4. Example of fuel surcharge once the average cost has reached or exceeded 25% of the base bid average: $7.00 (New weekly average) - $5.160 (current base price) / 4.5 (MPG) = $0.408 $0.408 * 22 (tons) = $8.99. Doubled (round trip) = $17.99 fuel surcharge for the load being delivered. The City of Portland hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and will not be discriminated against on the grounds of age, race, color, religion, national origin, sex or disability in consideration for an award. No Disadvantaged Business Enterprise (DBE) goal has been set on this contract. However, the use of DBE or minority/women owned firms are encouraged. The City of Portland is an equal opportunity affirmative action employer, drug-free with policies of non-discrimination on the basis of race, sex, religion, color, national or ethnic origin, age, disability or military service. City of Portland‘s telephone number is (615) 325-6776. THE RIGHT TO REJECT ANY AND ALL BIDS IS RESERVED Bidding documents and information may be obtained from the City of Portland Public Works Office by telephone (615) 323-9293 or email at For security reasons, you must enable JavaScript to view this E-mail address. after 10:00 AM CST on Thursday, March 26, 2026. Betty Lewis or Carlton Cobb will be the point of contact. 2026 Rock/Gravel Hauling Bid Sheet2026 Rock/Gravel Hauling Bid Sheet Unable to display PDF file. Download instead. Gravel/Rock Bid Sheet RESPONDENT LEGAL ENTITY NAME: Cost Item Description Bid Amount City Use Only Bid Placed (Yes or No) Cost #10 screenings (Fines) $ / TON #610 or Crusher Run $ /TON #57 Stone Rock $ / TON 2” – 3” Sewer Rock $ / TON Class A Rip Rap $ / TON Surge Stone $ / TON Shot Rock $ / TON Manufactured Sand $  / TON Topsoil $  / TON Haul / Delivery Fee shall be included in each individual item. TOTAL COST AMOUNT (cost above):? The Solicitation Coordinator will use this bid sheet to calculate the Cost Bid Score.  Numbers rounded to two (2) places to the right of the decimal point will be standard for calculations. SCORE: City Use – Solicitation Coordinator Signature, Printed Name & Date: 2026 Rock/Gravel Hauling Bid Advertisement 2026 Rock/Gravel Hauling Bid Advertisement Publication Date/Time: 3/26/2026 8:00 AM Closing Date/Time: 4/21/2026 3:00 PM

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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