Project Information

Bid Title

Consultant Request for Proposals - Evaluation and Conceptual Design - Shelburne Seawalls

Issuing Agency

Town of Shelburne

Location

Vermont

Published Date

Apr 17, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Consultant Request for Proposals - Evaluation and Conceptual Design - Shelburne Seawalls

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REQUEST FOR PROPOSALS

SHELBURNE- TOWN SEAWALL STRUCTURAL ASSESMENTS AND

CONCEPTUAL REPAIR OR REPLACEMENT DESIGNS

TOWN OF SHELBURNE, VERMONT

Issued: April 17, 2026

Deadline for Submission: 5 p.m., May 1st, 2026

P.O. Box 88

5420 Shelburne Road

Shelburne, Vermont 05482

Request for Proposals

Page 1 of 4

I. INTRODUCTION

The Town of Shelburne, Vermont, herein after referred to as the Municipality, is soliciting

Structural Inspection, Assessment, and Conceptual Design Recommendation Services for two

lakeshore sea walls in Shelburne. Requested services includes, but is not limited to, the following:

inspecting the current seawalls to determine the necessity for repairs or reconstruction, if

reconstruction is deemed necessary – creating preliminary design plans based on bioengineering

strategies featured in the Vermont State Lakewise standards and the Shoreline Stabilization

Handbook developed by the Northwest Regional Planning Commission.

This RFP seeks to hire a consultant that can provide structural inspection and if deemed

necessary, preliminary design plans for the Shelburne Town Beach Seawall and Harbor Rd

Seawall across from the Shelburne Shipyard.

II. BACKGROUND

The Town of Shelburne’s Town Beach is a high value community resource that gets continual use

throughout the year. Harbor Road seawall provides critical reinforcement to the road and prevents

ongoing erosion. The Town has the opportunity to pair the replacement of the Town Beach

seawall and Harbor Road seawall with the utilization of WISPr funds that are tied to Shelburne’s

SRF loan for its Wastewater Treatment Plant Consolidation Project. To be eligible for WISPr

funding, the replacement must meet WISPr requirements of a Lakewise shoreline retrofit. The

conceptual designs must be completed ideally by June of 2026 to be eligible for the WISPr

application.

III. SCOPE OF WORK

The following scope of services assumes that the consultant will identify all options and

evaluate the options as described below.

All electronic files, supporting data, GIS layers and documents generated by the retained

consultant in the performance of this contract shall become the property of the Town of

Shelburne. The consultant may retain copies of the files and documents as well.

Step 1: Structural and Condition Assessment

This step will include the general assessment of the two current structures. Evaluating

structural integrity, expected lifespan, any areas of concern or failure, and noting

deficiencies. An overall report showing the findings of the assessment for both structures.

Deliverables: Conditions Assessment Report

Step 2: Recommendation

Request for Proposals

Page 2 of 4

The consultant should then prepare a formal recommendation with various alternative

options for each seawall to maximize lifespan. Consultant should note applicable

standards and regulations for each alternative. The no-action alternative should be

considered in this step. The alternatives analysis must include preliminary cost estimates

and a preliminary assessment of potential environmental impacts.

Deliverables: Recommendation Report

Step 3: Conceptual Lakewise Shoreline Design

If either of the walls is recommended to be fully replaced, the consultant should develop

a preliminary plan of the redesign using Lakewise shoreline standards. This should

include:

-Dimensions of the replacement seawall

-Limits of disturbance

-Bioengineered replacement solution: preferably vegetated gabion walls

-Construction access and staging areas

-Preliminary sediment and erosion control plan

-Project Narrative – including permits that will need to be acquired to complete

project.

Deliverables: Preliminary Designs for each Seawall using Lakewise Standards

IV. PROPOSAL REQUIREMENTS

Please submit proposals by end of day on May 1st, 2026 via email to Rachel Tobler at

rtobler@shelburnevt.org. Any questions regarding this RFP or more info on the project sites can

be asked at any time prior to the submission deadline. The Town will share responses to all

questions with all consultants that have been requested to submit proposals. Consultants are

requested to indicate their intention to submit a proposal as soon as possible. Projects will be

awarded after proposals have been received and reviewed.

A. Required Information

The Proposal should include the following:

1. Cover Letter.

2. Scope of Work - A scope of work for the project detailing the consultant’s proposed

approach to the work.

3. Proposed Schedule – The schedule should include completion of work tasks and

deliverables. Proposed schedules should take into consideration the deadline of June

2026 for ideal completion.

Request for Proposals

Page 3 of 4

4. Cost Proposal – Cost proposals must be submitted per step and as a final total price.

Consultants should be aware that if neither seawall is deemed necessary to repair,

step 3 will not be needed. The budget for this project is $35,000.

5. Schedule of rates- Rates for principles and engineers for work completed outside of

current scope.

V. BASIS FOR SELECTION

All proposals will be evaluated by a selection committee consisting of Town of Shelburne staff.

Proposals will be reviewed based on a demonstration of overall project understanding and a

demonstrated ability to provide high quality services in a timely manner. Ability to work on

multiple projects will also rank higher on evaluation.

The Town reserves the right to seek clarification of any proposal submitted and to select the

proposal considered to best promote the public interest.

All proposals become the property of the Town of Shelburne upon submission. The cost of

preparing and submitting a proposal is the sole expense of the consultant. The Town reserves the

right to reject any and all proposals received as a result of this solicitation, to negotiate with any

qualified source, to waive any formality and any technicalities or to cancel the RFP in part or in

its entirety if it is in the best interest of the Town. This solicitation of proposals in no way

obligates the Town to award a contract.

The Town of Shelburne is an Equal Opportunity Employer and encourages proposals from

qualified minority and woman-owned businesses. The selection of a vendor shall be made

without regard to race, color, sex, age, religion, sexual orientation, gender identity, national

origin, physical or mental condition, HIV status or political affiliation.

If any proposer is aggrieved by the proposed selection of consultants or award of any subsequent

contract, they may appeal in writing to the Town. The appeal must be postmarked within fourteen

(14) calendar days following the date of the written notice to award the contract.

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541690Other Scientific and Technical Consulting Services

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