Project Information

Bid Title

Owner's Representative Services,?Hancock Judicial Center

Issuing Agency

State Government of Maine

Location

Maine

Published Date

Jan 27, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

3799

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Project Description

Contracting Entity:	Maine Judicial Branch
Project Title:	Owner's Representative Services, Hancock Judicial Center
Project Location:	Ellsworth
Project Information:	Legal Ad RFQ Information Sheet
Document Number:	3799
Due Date:	2026/02/13
Closing Time:	1:00 pm
Short Listed Firms:
Selected Firm:

Attachment Preview

State of Maine

Bureau of General Services

Division of Planning, Design & Construction

Request for Qualifications

Information for Owner’s Representatives

The Department of Administrative and Financial Services, Bureau of General Services

(BGS) and the Maine Judicial Branch (MJB) wish to procure Owner’s Representative (OR)

services for the Hancock Judicial Center (BGS #3799) at 45 Merrill Lane Extension in

Ellsworth, Maine.

Project Description

This project consists of the site development and construction of a new, multi-story,

consolidated Superior and District Courthouse facility in the City of Ellsworth. This new

Hancock Judicial Center (HJC) will contain four (4) courtrooms spread across 64,000 square feet

with parking for up to 150 vehicles.

The site development includes utility & drainage systems, drives, parking lots, site

improvements, and landscaping.

The building construction includes concrete foundations and floor slabs, structural steel

framing, brick masonry veneer & granite details, membrane & pitched roofing, interior finishes,

elevators, plumbing, HVAC, & electrical systems.

The estimated budget for construction is approximately $47,000,000. The construction

phase is expected to be approximately 18-months duration.

The scope of services for this project includes, but may not be limited to,

•

Advise the Owner on design and construction issues

•

Facilitate open communications among all parties; help avoid adversarial

interactions and promote a sense of trust and teamwork

•

Ensure that the project is completed at the lowest possible cost and highest degree

of quality and workmanship that is consistent with the plans and specifications for

the project

•

Assist the Owner in maintaining the project budget

•

Attend all construction phase meetings

•

Submit periodic construction phase reports as directed

•

Advise Owner of any observed safety, security, procedural, or compliance

concerns as soon as possible

•

Facilitate timely answers among the project team members and the Owner

•

Participate in the review of architectural and engineering documents related to

construction

•

Review project documents for feasibility of bidding and implementation

OR RFQ - 3799 Hancock Judicial Center

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State of Maine

Bureau of General Services

Division of Planning, Design & Construction

•

Participate in general project planning

•

Monitor the project to help ensure that procedures, materials, and equipment

comply with approved project plans, specifications and samples, Owner’s

standards, and quality

•

Monitor contractor workmanship

•

Oversee Owner testing requirements

•

Document and track field modifications and deviations

•

Maintain a current field set of drawings and specifications

•

Maintain daily construction logs including activities-on-site, weather, deliveries,

issues, and resolutions, provide periodic reports to the Owner

•

Manage contract change orders including monitoring and endorsing any time and

material work

•

Monitor and report construction progress against schedule and budget

•

Assist with the review of monthly Contractor applications for payment

•

Participate in inspections

•

Facilitate project closeout, employee equipment training and warranty service

procedures and responses

•

Coordinate this work or additional work with other consultants or vendors

contracted by the Owner as directed.

Project Budget

The construction budget is approximately $47 million, with an overall project budget not

to exceed $61 million.

Anticipated Schedule

RFQ responses due ........................................................................................................... 2/13/2026

Short-listed firms notified ............................................................................................ by 2/20/2026

OR firm interviews ..........................................................................................3/2/2026 to 3/6/2026

OR firm selection .............................................................................................................. 3/13/2026

Agreement approved .................................................................................................... by 3/27/2026

Construction completed ............................................................................................... by 1/14/2028

Project duration ............................................................................................. 3/30/2026 – 1/14/2028

OR RFQ - 3799 Hancock Judicial Center

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State of Maine

Bureau of General Services

Division of Planning, Design & Construction

Submission Requirements

Interested firms should submit one paper copy and one electronic copy of a Letter of

Interest with a Statement of Qualifications which includes their response to criteria A through G

in the Selection Criteria table below.

The paper copy of the Letter of Interest and Statement of Qualifications should be sent to

Connor Smith, PO Box 4820, Portland, ME 04112 so as to be received not later than 1:00 PM

on February 13, 2026.

The electronic copy of the Letter of Interest and Statement of Qualifications should be

sent as an attachment to an email addressed to connor.smith@courts.maine.gov so as to meet the

deadline noted above. Alternate methods of providing electronic copies, such as website links to

file sharing sites, or flash drives, or encrypted e-mails are unacceptable and may invalidate the

entire submission.

Selection Criteria

A. Qualifications to

undertake this project

Professional experience in general. Quality of services.

Relevant disciplines. Size of firm or firms. Understanding of

this project. Responsiveness to project by virtue of proximity.

Discuss each of the above especially as it relates to the work of

this project.

B. Cost control

experience

Ability to manage project budgets, to create accurate

construction cost estimates, and to utilize project cost controls

in design and construction.

C. Project experience

List of projects that demonstrate relevant capabilities, with

services provided for each project. Provide project details, date

of completion, and client contact information for each. Note

the involvement of the particular personnel who are proposed

for this project.

D. Similar project

experience

List of recently completed projects similar in type, size, and

other elements. Provide project details, date of completion, and

client contact information for each. Note the involvement of

the particular personnel who are proposed for this project.

E. Project team

Organization of project team, with profiles of key personnel

who would be involved in the project. Provide education,

OR RFQ - 3799 Hancock Judicial Center

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State of Maine

Bureau of General Services

Division of Planning, Design & Construction

special training, experience, and responsibilities of personnel,

especially as it relates to the work of this project. Experience

working together as a unit.

F. Workload projection General illustration or statement of the ability of the project

team to respond to this project schedule.

G. Business references

List of business references other than those listed above,

including contact information.

This project will utilize the standard BGS contract forms, available on the BGS website

(https://www.maine.gov/dafs/bgs/forms).

Firms responding will be screened and interviewed on the basis of qualifications only.

Project fees for this project shall not be discussed at the interview. Specific program information

will not be available before the screening of qualification packages. The selection committee

will rank all firms and negotiate fees with the highest ranked firm.

Owner’s Representative Procurement Process

The standard procurement process for Owner’s Representative services for public improvements

is a Qualification Based Selection (QBS) process per statute (§1743 subsection 8, and Title 5,

§1742 subsection 6), described briefly here:

1. The advertisement of this Request for Qualifications is the initial step in the process.

2. Interested companies respond to the Request for Qualifications (RFQ) as described

below, submitting the Letter of Interest and Statement of Qualifications to the Selection

Committee.

3. The Selection Committee screens all submissions and invites the most qualified

companies to interview for the project.

4. The Selection Committee interviews the companies. Second interviews may be

scheduled. References are checked.

5. The Selection Committee ranks all of the interviewed companies. BGS negotiates an

agreement with the highest ranked company based on the scope of professional services

identified in the RFQ and interview.

6. An Owner’s Representative Agreement is drafted and approved by BGS.

OR RFQ - 3799 Hancock Judicial Center

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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