Project Information

Bid Title

ON-CALL EMPLOYMENT LAW ADVISEMENT SERVICES

Issuing Agency

San Bernardino County Transportation Authority(SBCTA)

Location

California

Published Date

Nov 5, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP26-1003381

Original Source

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Project Description

RFP26-1003381
ON-CALL EMPLOYMENT LAW ADVISEMENT SERVICES Written questions due by 4:00 pm, November 20, 2025 Bid due by by 2:00 pm, December 4, 2025

RFP26-1003381

Attachment Preview

SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY

REQUEST FOR PROPOSALS (RFP) 26-1003381

FOR

ON-CALL EMPLOYMENT LAW ADVISEMENT SERVICES

KEY RFP DATES

RFP Issue Date:

Pre-Proposal Conference Date:

Question Submittal Deadline:

Proposal Due Date:

Interview Date:

Contract Award:

Notice To Proceed:

November 5, 2025

N/A

November 20, 2025, at 4:00 p.m.

December 4, 2025, at 2:00 p.m.

December 17, 2025

January 2026

January 2026

*ALL DATES ARE TENTATIVE AND SUBJECT TO CHANGE

November 5, 2025

SUBJECT: NOTICE OF REQUEST FOR PROPOSALS (RFP) 26-1003381, “ON-CALL

EMPLOYMENT LAW ADVISEMENT SERVICES”, (“Project”)

The San Bernardino County Transportation Authority (“SBCTA”) invites proposals from qualified

firms to provide the services identified in this RFP.

Firms intending to submit proposals should note the “Key RFP Dates” on the cover of this RFP. It is

our intention, subject to approval by SBCTA’s Awarding Authority, to have the selected firm under

contract by January 2026. Firms submitting proposals will be evaluated based on qualifications, prior

experience with the same or similar type of services identified in the attached Scope of Work,

proposed staffing, the firm’s understanding of the needs and requirements of the Project, cost and

price, and overall value to SBCTA as identified in this RFP.

The RFP and all RFP schedule updates and addenda, together with other important information, are

available on the Vendor Portal on SBCTA’s website at www.gosbcta.com: click on “Doing

Business”, which will take you to the “Bids & RFPs” page. There, click on the tab “Vendor Portal”.

The Vendor Portal is the official means of notification to all prospective proposers. Firms are

requested to check the Vendor Portal periodically, and no less frequently than weekly, for RFP

schedule updates, addenda, and other information. All proposers will be held accountable for

compliance with all updates, addenda and other information posted on the website. Please note that

SBCTA will not be responsible for mailing any addenda, schedule updates or other information to

any firm.

Proposals are due on or before 2:00 p.m., December 4, 2025.

All questions and/or requests for clarifications regarding this RFP, including questions that could not

be specifically addressed at the Pre-Proposal Conference, must be put in writing and submitted

electronically via Planet Bids no later than November 20, 2025.

Questions received after the date and time specified may or may not be responded to, at the sole

discretion of SBCTA. SBCTA’s responses to the questions received by the date and time identified

herein, will be posted on the Vendor Portal on SBCTA’s website at www.gosbcta.com: click on

“Doing Business”, which will take you to the “Bids & RFPs” page. There, click on the tab “Vendor

Portal”.

If the contract is awarded, the firm awarded the contract will be required to comply with all applicable

laws and regulations, including but not limited to, equal opportunity laws and regulations.

The award of this contract is subject to the availability, appropriation and receipt of federal, State

and/or local funds sufficient to carry out the work identified in this RFP.

RFP26-1003381

Consultant Services- Form Approved X/X/15

Page 2 of 51

SAN BERNARDINO COUNTY

TRANSPORTATION AUTHORITY

REQUEST FOR PROPOSALS 26-1003381

FOR

“ON-CALL EMPLOYMENT LAW ADVISEMENT SERVICES”

I. PROPOSAL INSTRUCTIONS

A. INTRODUCTION

The San Bernardino County Transportation Authority (“SBCTA”) is soliciting proposals from

qualified firms (“firms” or “proposers”) to assist SBCTA with On-Call Employment Law

Advisement Services (“Project”).

B. CONTACT INFORMATION

All inquiries, contacts or questions related to this RFP shall be directed to:

Natalie Lopez - Procurement Analyst

SBCTA

1170 W. 3rd Street, 2nd Floor

San Bernardino, CA 92410-1715

(909) 884-8276

nlopez@gosbcta.com

Proposers are cautioned not to discuss this RFP with any official, Board Member or employee

of SBCTA, other than the staff identified herein. Neither proposers, nor anyone representing

the proposer, are to discuss this RFP with any consultant or contractor engaged by SBCTA for

assistance in preparing a response to the RFP. Violation of this prohibition may result in

disqualification of the proposer.

C. PRE-PROPOSAL CONFERENCE

Intentionally Omitted

D. WRITTEN QUESTIONS/CLARIFICATIONS

All questions and/or requests for clarifications regarding this RFP must be put in writing and

submitted electronically via Planet Bids no later than November 20, 2025. Questions received

after the date and time specified may or may not be responded to, at the sole discretion of

SBCTA. SBCTA’s responses to the questions received by the date and time identified herein

will be posted on the Vendor Portal on SBCTA’s website at www.gosbcta.com: click on

“Doing Business”, which will take you to the “Bids & RFPs” page. There, click on the tab

“Vendor Portal.”

RFP26-1003381

Consultant Services- Form Approved X/X/15

Page 3 of 51

E. ADDENDA

Any changes to this RFP will be made by written addendum and posted on SBCTA’s website.

SBCTA will not be bound to any modifications to or deviations from the requirements set forth

in this RFP as a result of any oral discussions and/or instructions. Proposers shall acknowledge

any addenda in their proposal.

F. CONTRACT TYPE

SBCTA reserves the right to award to one or several firms (maximum of three) for the services

specified herein. A Time and Materials contract will be used for the Project. Any work

provided by the selected firm that is not specifically covered by the contract will not be

reimbursed. Please refer to the form of contract attached to this RFP for more detailed

information.

G. INFORMED PROPOSER

Proposers shall review the Scope of Work (Attachment A), the Price Proposal for Time and

Materials (Attachment B). and the contract (Attachment C), for a complete understanding of

the terms and conditions of this RFP. Proposers are expected to be fully aware of the conditions,

requirements, and Scope of Work before submitting any proposal. Failure to do so will be at

the proposer’s own risk. By submitting a proposal, the proposer represents that it is legally

qualified and fully capable of performing quality work to achieve SBCTA’s objectives and

comply with all requirements identified in this RFP and any and all schedule updates, addenda

and other information and instructions posted on SBCTA’s website or provided in the Pre-

Proposal Conference as set forth above.

H. INSURANCE REQUIREMENTS (See Insurance Requirements in Sample Contract)

Proposer shall review the insurance language and insurance limits in the sample contract.

Proposer shall be fully prepared to secure the necessary insurance coverage and limits as

detailed in the Contract and comply with all insurance requirements or the Proposer must

identify areas of conflict with the insurance requirements and provide a list of concerns in its

response to the RFP as exceptions. Furthermore, submitting the “Certificate of Compliance

with Insurance Requirements” form as part of the proposal certifies the Proposer’s

understanding and compliance of the insurance requirements.

I. CONFLICT OF INTEREST

Any person or firm that has assisted SBCTA in preparing any aspect of this RFP or any cost

estimate associated with the Scope of Work related to this RFP is prohibited from submitting

a proposal in response to this RFP. Firms that received assistance from any such person or

entity, or who will use the services of such person or entity in performing the Work, will be

disqualified. A firm who is prohibited from submitting a proposal in response to this RFP will

not be prevented from participating in future projects to the extent that no direct conflict of

interest exists at the time.

RFP26-1003381

Consultant Services- Form Approved X/X/15

Page 4 of 51

J. PRE-CONTRACTUAL EXPENSES

SBCTA shall not be liable for any pre-contractual expenses incurred by the firm in preparation

or submission of their proposal. The proposer shall not include any such expenses as part of

their price proposal. Prohibited pre-contractual expenses include any and all expenses incurred

by the proposer prior to issuance of the Notice To Proceed by SBCTA.

K. IRAN CONTRACTING ACT OF 2010

Intentionally Omitted

L. PREVAILING WAGES

Intentionally Omitted

M. MATERIALS FURNISHED BY SBCTA

All software, data, reports, surveys, drawings, and other documents furnished to the attorney

by SBCTA for the attorney’s use in the performance of Work shall be made available only for

use in performing the assignment and shall remain the sole property of SBCTA. All such

materials shall be returned to SBCTA upon completion of Work, termination of the contract,

or other such time as SBCTA may determine.

N. DISADVANTAGED BUSINESS OPPORTUNITIES

Though no DBE goal is set for this Project, SBCTA encourages participation from small and

Disadvantaged Business Enterprise (DBE). Firms interested in the DBE program may contact

Alicia Bullock, Procurement Manager, at (909) 884-8276.

II. PROPOSAL SUBMITTAL

The procurement will be conducted electronically through SBCTA’s Vendor Portal PlanetBids.

SBCTA will not accept paper copies for any part of this procurement, including the proposal

submittal.

Proposals are due at or before 2:00 p.m. on December 4, 2025. Proposals will be submitted

electronically through SBCTA’s Vendor Portal PlanetBids. To propose for this project vendors

must be registered with PlanetBids.

A firm must accept the PlanetBids Terms and Conditions in order to proceed. Firms will have a

series of tabs and may save their bid at any time as a Draft. Firms may edit the bid as often as they

need to until the RFP closes. SBCTA will contract with a single firm, person or entity only and

not with a joint venture.

A. PROPOSAL CONTENT

The proposal is limited to a 30-page cap (8 ½” x 11”), in no less than 11-point font. Charts and

schedules may be included in 11” x 17” (each counted as 1 page) format. Each page must be

consecutively numbered. Proposals shall not include any unnecessarily elaborate or promotional

material. Lengthy narrative is discouraged, and presentations should be brief and concise.

Proposals that do not contain the required information will be deemed non-responsive and will

not be considered. The page limit does not include the following:

RFP26-1003381

Consultant Services- Form Approved X/X/15

Page 5 of 51

Commodity Codes

• NAICS 541110Offices of Lawyers

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