Project Information

Bid Title

Village of Clemmons - Spring 2026 Resurfacing Project

Issuing Agency

Clemmons village

Location

North Carolina

Published Date

Jan 2, 2026

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

VP-26-1

Original Source

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Bid Documents

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Project Description

Bid Number:	VP-26-1
Bid Title:	Village of Clemmons - Spring 2026 Resurfacing Project
Category:	Public Works
Status:	Open

Description: INFORMAL INVITATION TO BID Sealed Bids will be received by the Village of Clemmons (OWNER) at the Village of Clemmons Public Works Department, 3800 Dillon Industrial Drive, Clemmons NC 27012 until 10:00 AM , local time, Tuesday, January 20 , 2026, for the Village of Clemmons 2026 Spring Resurfacing Project. At said place and time, and promptly thereafter, all Bids that have been duly received will be publicly opened and read aloud. The proposed Work is generally described as follows: Village of Clemmons 2026 Spring Resurfacing Project- Street improvements of sixteen (16) named streets (or part thereof) and other similar work necessary or as directed by the Director of Public Works. MILLING, PATCHING EXISTING, AND OVERLAY ASPHALT PAVEMENT, ADJUSTMENT OF MANHOLES, AND RE-STRIPING Female and minority firms are encouraged to submit bids for this project. All prime contractors bidding must be pre-qualified as “prequalified bidder” or “subcontractor” by the NCDOT in order to be considered for contract award. All subcontractors must also be pre-qualified as “prequalified bidder” or “subcontractor” by the NCDOT prior to beginning work on the project. To find contractors qualified by NCDOT, go to https://www.ebs.nc.gov/VendorDirectory/default.html All Bids must be in accordance with the Bidding Documents on file with The Village of Clemmons (Owner) and at the Public Works Department, 3800 Dillon Industrial Drive, Clemmons, NC 27012. Copies of the Bidding Documents may be obtained from the Village of Clemmons at the address stipulated above and on the Village website. Contractors must be licensed contractors with either “Highway” or “Unclassified” license in the State of North Carolina prior to being awarded this contract. All Subcontractors must also be licensed contractors in the State of North Carolina if in accordance with NC General Statue the work subcontracted required licensure. Bids will be received on a unit price basis. Bid security in an amount of 5% of the Bidder’s maximum Bid must accompany each Bid. The Successful Bidder will be required to furnish a Construction Performance Bond and a Construction Payment Bond as security for the faithful performance and the payment of all bills and obligations arising from the performance of the Contract. Contractor and all Subcontractors will be required to conform to the labor standards employment requirements set forth in the Contract Documents. North Carolina Department of Transportation Standard Specifications for Roads and Structures, dated January 2024, by reference, shall be used on this project. Owner reserves the right to reject any or all Bids, including without limitation the rights to reject any or all nonconforming, non-responsive, unbalanced, or conditional Bids, and will award to lowest responsible Bidder taking into consideration quality, performance, and time specified in Bid Form for performance of Work. Owner also reserves the right to waive informalities. If the Contract is to be awarded, Owner will give the Successful Bidder a Notice of Award within the number of days set forth in the Bid Form for acceptance of the Bid. Steven Gearren Public Works Director ** see Standard Specifications and Contract Documents and Addendums ** Publication Date/Time: 1/2/2026 8:00 AM Closing Date/Time: 1/20/2026 10:00 AM Submittal Information: Sealed bids to: Steve Gearren, PW Director - 3800 Dillon Industrial Dr, Clemmons NC 27012 Bid Opening Information: Public Works Contact Person: Steve Gearren Public Works Director 3800 Dillon Industrial Drive Clemmons, NC 27012 336-766-9170 Related Documents: Village of Clemmons Spring 2026 Resurfacing Project

Attachment Preview

STANDARD SPECIFICATIONS

and

CONTRACT DOCUMENTS

For

THE VILLAGE OF CLEMMONS

2026 SPRING RESURFACING PROJECT

Village of Clemmons Public Works

3800 Dillon Industrial Drive

Clemmons, NC 27012 336-766-9170

Village of Clemmons 2026 Spring Resurfacing Project

TABLE OF CONTENTS

Subject

SECTION A - FRONT-END DOCUMENTS

BIDDING REQUIREMENTS

Invitation to Bid

Instructions to Bidders

BID FORMS (Completed with Bid)

Bid Form

Debarment Statement

Iran Divestment Act Certification

CONTRACT FORMS (Not completed at time of Bid)

Agreement

E-Verify Affidavit

Contractor’s Release

Contractor’s Affidavit

CONDITIONS OF CONTRACT

General Conditions

Supplementary Conditions

Special Conditions

Time of Completion

Project Special Provisions

Rules Implementing Mediated Settlement Conferences

Pages

I-1 : I-2

B-1 : B-10

BF-1 : BF-6

DBM-1

IDAC-1

A-1 : A-6

E-1 : E-2

CR-1 : CR-2

CA-1

1 : 62

SC-1 : SC-17

SPC-1 : SPC-2

PSP-1

PSP-2 : PSP-9

IMS-1 : IMS-7

SECTION B - SPECIFICATIONS - Unless otherwise noted, all work shall be in accordance with

NCDOT Standard Specifications for Roads and Structures dated January 2024

Section

# of Sheets

Summary of Quantities

1

Typical Sections

2

Village of Clemmons 2026 Spring Resurfacing Project

INFORMAL INVITATION TO BID

Sealed Bids will be received by the

Village of Clemmons

(OWNER)

at the Village of Clemmons Public Works Department, 3800 Dillon Industrial Drive, Clemmons NC 27012

until

10:00 AM , local time,

Tuesday, January 20th

, 2026,

for the Village of Clemmons 2026 Spring Resurfacing Project

At said place and time, and promptly thereafter, all Bids that have been duly received will be publicly opened

and read aloud.

The proposed Work is generally described as follows:

Village of Clemmons 2026 Spring Resurfacing Project- Street improvements of sixteen (16) named

streets (or part thereof) and other similar work necessary or as directed by the Director of Public

Works. MILLING, PATCHING, AND OVERLAY OF EXISTING ASPHALT PAVEMENT,

ADJUSTMENT OF MANHOLES, AND RE-STRIPING

Female and minority firms are encouraged to submit bids for this project.

All prime contractors bidding must be pre-qualified as “prequalified bidder” or “subcontractor” by the

NCDOT in order to be considered for contract award. All subcontractors must also be pre-qualified as

“prequalified bidder” or “subcontractor” by the NCDOT prior to beginning work on the project. To

find contractors qualified by NCDOT, go to https://www.ebs.nc.gov/VendorDirectory/default.html

All Bids must be in accordance with the Bidding Documents on file with The Village of Clemmons

(Owner) and at the Public Works Department, 3800 Dillon Industrial Drive, Clemmons, NC 27012.

Copies of the Bidding Documents may be obtained from the Village of Clemmons at the address stipulated

above and on the Village website.

Contractors must be licensed contractors with either “Highway” or “Unclassified” license in the State of North

Carolina prior to being awarded this contract. All Subcontractors must also be licensed contractors in the State

of North Carolina if in accordance with NC General Statue the work subcontracted required licensure.

Bids will be received on a unit price basis.

Bid security in an amount of 5% of the Bidder’s maximum Bid must accompany each Bid.

The Successful Bidder will be required to furnish a Construction Performance Bond and a Construction

Payment Bond as security for the faithful performance and the payment of all bills and obligations arising from

the performance of the Contract.

Contractor and all Subcontractors will be required to conform to the labor standards employment requirements

set forth in the Contract Documents.

North Carolina Department of Transportation Standard Specifications for Roads and Structures, dated January

2024, by reference, shall be used on this project.

I-1

Village of Clemmons 2026 Spring Resurfacing Project

Owner reserves the right to reject any or all Bids, including without limitation the rights to reject any or all

nonconforming, non-responsive, unbalanced, or conditional Bids, and will award to lowest responsible Bidder

taking into consideration quality, performance, and time specified in Bid Form for performance of Work.

Owner also reserves the right to waive informalities.

If the Contract is to be awarded, Owner will give the Successful Bidder a Notice of Award within the number

of days set forth in the Bid Form for acceptance of the Bid.

Steven Gearren

Public Works Director

I-2

Village of Clemmons 2026 Spring Resurfacing Project

INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS.

1.1 Terms used in these Instructions to Bidders shall have the meanings assigned to them in the General

Conditions and the Supplementary Conditions. Additional terms used in these Instructions to Bidders shall

have the meanings indicated below, which are applicable to both the singular and plural thereof, is defined

as follows:

A.

Bidder - the individual or entity who submits a Bid directly to Owner.

B.

Issuing Office - The office from which the Bidding Documents are to be issued and where the

bidding procedures are to be administered.

C.

Successful Bidder - The lowest qualified, responsible, and responsive Bidder to whom Owner (on

the basis of Owner's evaluation as herein provided) makes an award.

D.

North Carolina Department of Transportation – Whenever the term “North Carolina Department

of Transportation”, “NCDOT”, or “Department” is used within the Contract Documents, it is also

understood that these terms are synonymous with the “Owner”.

2. COPIES OF BIDDING DOCUMENTS.

2.1 Bidding Documents which include all front-end documents may be obtained from Owner at address

indicated on Invitation to Bid and from

Village of Clemmons, Public Works Department

at

3800 Dillon Industrial Drive, Clemmons, NC 27012

Partial sets of Bidding Documents will not be issued in response to requests by subject matter.

2.2

North Carolina Department of Transportation Standard Specifications for Roads and

Structures, dated January 2024, by reference, shall be used on this project.

2.3 Complete sets of Bidding Documents must be used in preparing Bids; neither Owner nor Engineer

assumes any responsibility for errors or misrepresentations resulting from the use of incomplete sets of

Bidding Documents.

2.4 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so

only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

3. QUALIFICATIONS OF BIDDERS.

3.1 To demonstrate qualifications to perform the Work, Bidder may be required to submit within 5 days

after Owner's request, written evidence on financial data, previous experience, present commitments, and

other such data as may be requested by Owner or Engineer. Each Bid must contain evidence of Bidder's

qualification to do business in the state where the Project is located, or Bidder must agree to obtain such

qualification prior to award of the Contract.

B-1

Instructions to Bidders

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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