Project Information

Bid Title

INTERGRATED LAW ENFORCEMENT TECHNOLOGY

Issuing Agency

City of Fort Pierce

Location

Florida

Published Date

Mar 20, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP No. 2026-026

Original Source

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Project Description

Bid Number:	RFP No. 2026-026
Bid Title:	INTERGRATED LAW ENFORCEMENT TECHNOLOGY
Category:	Bid
Status:	Open

Description: The City of Fort Pierce Police Department (hereinafter referred to as the "Agency"), located in the State of Florida, is issuing this Request for Proposal (RFP) to solicit competitive proposals from qualified vendors for integrated law enforcement technology solutions. This RFP is issued in accordance with applicable Florida procurement laws and the City’s procurement policies. The purpose of this RFP is to: Procure innovative and reliable technology solutions to enhance law enforcement operations; Identify vendors capable of providing the required products, services, training, and ongoing support; Ensure a transparent, competitive process that promotes fairness, accountability, and best value for the Agency. Publication Date/Time: 3/20/2026 10:00 AM Publication Information: TREASURE COAST NEWS LEGAL ADS, DEMANDSTAR WEBSITE Closing Date/Time: 4/20/2026 3:00 PM Submittal Information: Purchasing Division, Room 101, City Hall Bid Opening Information: Purchasing Conference Room Contact Person: Gelencia Carter, Purchasing Manager, 772-467-3102 Lieutenant John Fasnello, Project Manager, 772-467-6800 Download Available: Yes Fee: No cost for electronic copies Plan & Spec Available: There are no plans associated with this project only specifications. Business Hours: Monday - Friday, 8:00 am-5:00 Fax Number: (772) 467-3748 Related Documents: RFP No. 2026-026 - Request for Proposal Document E-Submittal Documents Instructions for E-Bidding

Attachment Preview

DELIVER TO:

City of Fort Pierce, Purchasing Division

Room 101

100 North U.S. #1

Fort Pierce, FL 34950

MAIL TO:

City of Fort Pierce Purchasing Division,

Room 101

P.O. Box 1480

Fort Pierce, FL 34954-1480

Bid Writer: Gelencia Carter, 772-467- 3102

Pre-Qualification Conference Time & Date:

N/A

Pre-Qualification Conference Location:

N/A

Bid Due Date & Time:

3:00PM, MONDAY, APRIL 20, 2026

Bidder Name:

--------------------------------------------------------------

Mailing Address:

---------------------------------------------------------------

---------------------------------------------------------------

---------------------------------------------------------------

City, State, Zip Code:

CITY OF FORT PIERCE

REQUEST FOR PROPOSALS

and

PROPOSER ACKNOWLEDGMENT

RFP NO: 2026-026

RFP Title: INTEGRATED LAW ENFORCEMENT

TECHNOLOGY

RFP Opening Location:

City of Ft. Pierce Purchasing Division

Room 101

100 North U.S. #1, 1st Floor

Ft. Pierce, Florida 34950

If you need any reasonable accommodation for any type of

disability in order to participate in this procurement, please

contact this division as soon as possible.

I hereby certify that this bid is made without prior

understanding, agreement, or connection with any

corporation, firm, or person submitting a bid for the same

materials, supplies or equipment, and is in all respects fair

and without collusion or fraud. I agree to abide by all

conditions of this bid and certify that I am authorized to

sign this bid for the bidder.

X_______________________________________________

Authorized Signature (Manual)

Typed or Printed Name:

Type of Entity (Select one):

Corporation

Partnership

Proprietorship

________

________

________

Title:

Incorporated in the State of:

Year:

Delivery in

days, ARO

Phone Number:

Payment Terms: Net 30 Days

Fax Number:

FEIN or SS Number:

E-Mail Address:

Local Business: ___Y ___N MWBE: ___Y ___N

Bid Security is attached, when required, in the amount If returning as a "No Bid" state reason:

of $ _________________________________________

F.O.B. DESTINATION

THIS PAGE MUST BE COMPLETED AND RETURNED WITH YOUR BID

RFP No. 2026-026

Table of Contents

SECTION I – GENERAL CONDITIONS, INSTRUCTIONS, AND INFORMATION FOR BIDDERS

1

GENERAL INFORMATION

1

2

DELAYS

1

3

EXECUTION OF BIDS

1

4

NO BIDS

1

5

BID OPENING

1

6

TAXES

2

7

DISCOUNTS

2

8

MISTAKES

2

9

INVOICING AND PAYMENT

2

10

DELIVERY

2

11

NO ADDITIONAL TERMS AND CONDITIONS

3

12

INTERPRETATION

3

13

ADDENDUMS

3

14

DISPUTES

3

15

CONFLICT OF INTEREST

4

16

LEGAL REQUIREMENTS

4

17

DRUG FREE WORKPLACE (DFW)

4

18

PUBLIC ENTITY CRIMES

4

19

AWARD

4

20

EEO STATEMENT

4

21

TIE BREAKERS

5

22

CONTRACTUAL AGREEMENT AND / OR PURCHASE ORDER

5

23

GOVERNMENTAL RESTRICTION

4

24

PATENTS AND ROYALTIES

6

25

ADVERTISING

6

26

ASSIGNMENT

6

27

COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH

6

28

FACILITIES

6

29

REPRESENTATION

6

30

DISQUALIFICATION OF BIDDER

6

31

ADJUSTMENTS / CHANGES / DEVIATIONS

6

32

INSURANCE

7

33

PUBLIC RECORDS

7

34

BID PREPARATION COSTS

7

35

COOPERATIVE PURCHASING

7

36

CANCELLATION / REJECTION OF BIDS

7

37

REGISTRATION WITH FLORIDA DEPARTMENT OF STATE

7

38

RESERVED RIGHTS

7

39

APPLICABLE LAWS

8

40

PROFESSIONAL STANDARDS

9

41

PROHIBITION AGAINST CONTINGENT FEES

9

42

REQUEST FOR ADDITIONAL INFORMATION

9

43

ACCURACY OF BIDS

9

SECTION II – REQUIRED LIMITS OF INSURANCE

11

SECTION III – INSTRUCTIONS TO PROPOSERS

15

1

PROPOSAL OPENING

15

RFP NO. 2026-026

ii | P a g e

2

SUBMISSION OF PROPOSALS

15

3

PROPOSAL TIMELINE

16

4

INQUIRIES / QUESTIONS

16

5

TERMS OF CONTRACT

16

6

PROOF OF INSURANCE

17

7

PRICE PROPOSAL

17

8

ADMINISRATIVE REVIEW BASED ON CRITERIA

17

9

CERTICATE OF USE

17

10

BUSINESS TAX RECEIPT

17

11

TIME EXTENSIONS AND CONTINUATION OF WORK

17

12

W-9 TAXPAYERS IDENTIFICAITON NUMBER & CERTICATION

17

13

ADDENDUM

17

14

LICENSES

18

15

PROPOSAL PREPARATION COST

18

16

IDEMNIFICATION

18

17

REQUEST FOR ADDITIONAL INFORMATION

18

18

ACCURACY OF QUALIFICATION INFORMATION

19

19

PROHIBITION AGAINST CONTINGENT FEES

19

20

CONTRACTOR’S AUTHORIZED SIGNATURE

19

21

NOTIFICATIONS

19

22

CONE OF SILENCE

19

SECTION IV – STATEMENT OF WORK

20

1

INTRODUCTION AND PURPOSE

20

2

BACKGROUND

20

3

SCOPE OF SERVICES

21

4

OBJECTIVES

22

5

DATE OWNERSHIP AND POST-TERMINATION ACCESS

22

6

LICENSING, REGISTRATION, AND LEAGAL COMPLIANCE (FLORIDA)

22

7

EVALUATION METHOD

22

8

REJECTION CRITERIA

23

SECTION V – INSTRUCTIONS FOR PREPARING PROPOSALS

24

1

GENERAL INFORMATION

25

2

RULES FOR PROPOSAL

25

3

SUBMISSION REQUIREMENTS/FORMAT

25

4

EVALUATION CRITERIA

25

SECTION VI – REQUIRED FORMS

27

SUMMARY OF REQUIRED FORMS

28

CERTIFICATION REGARDING DEBAREMENT, SUSPENSION INELIGIBILITY

29

DRUG-FREE WORKPLACE

30

PUBLIC CRIMES ENTITY

31

E-VERIFY AFFIRMATION STATEMENT

34

CONFLICT OF INTEREST STATEMENT

36

W-9

38

RFP SUBMITTAL CHECKLIST

39

RFP NO. 2026-026

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SECTION I

GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS

1. GENERAL INFORMATION

These documents constitute the complete set of specification requirements and bid forms. All

bid sheets and attachments must be executed and submitted in a sealed envelope. DO NOT

INCLUDE MORE THAN ONE BID PER ENVELOPE (CLEARLY MARK BID AS

“ORIGINAL” AND REQUESTED NUMBER OF COPIES AS “COPY” ON EACH SET

ENCLOSED). The face to the envelope shall contain Bidder’s name, return address, the date

and time of bid opening, the bid number and title. Bids not submitted on the enclosed Bid

Form shall be rejected. By submitting a bid, the Bidder agrees to be subject to all terms and

conditions specified herein. No exceptions to the terms and conditions shall be allowed.

Bids/Proposals, which do not comply with the requirements, may be rejected at the option of

the City.

2. DELAYS

The City, at its sole discretion, may delay the scheduled due dates indicated above if it is to

the advantage of the City to do so. The City will notify bidders of all changes in scheduled

due dates by written addendum.

3. EXECUTION OF BIDS

Bid must contain a manual signature, in ink, of an authorized representative who has

the legal ability to bind the Bidder in contractual obligations in the space provided on

Page 1 of Bidder/Proposer Acknowledgment and on the Bid Response Form. FAILURE

TO PROPERLY SIGN THE BID SHALL INVALIDATE SAME, AND IT SHALL NOT BE

CONSIDERED FOR AN AWARD. Bids must be typed or legibly printed in ink. All corrections

made by Bidder to any part of the bid document must be initialed in ink. The original bid

conditions and specifications cannot be changed or altered in any way. Altered bids will not

be considered. Clarification of bids submitted shall be in letter form, signed by bidders and

attached to the bid.

4. NO BIDS

If not submitting a bid, respond by returning only the Bidder acknowledgment form, marking it

“No Bid,” and give the reason in the space provided.

5. BID OPENING

Shall be public, at the address, date, and time specified on the bidder Acknowledgment form.

The bid time must be and shall be scrupulously observed. Under no circumstances shall bids

delivered after the time specified be considered; such bids will be returned unopened. The

City will not be responsible for late deliveries or delayed mail. The time/date stamp clock

located in the Purchasing Division shall serve as the official authority to determine lateness of

any bid. It is the Bidders’ sole responsibility to assure that his/her bid is complete and

delivered at the proper time and place of the bid opening. Bids, which for any reason are not

so delivered, will not be considered. Offers by facsimile, telegram, or telephone are not

acceptable. A bid may

RFP No. 2026-026

1 | Page

NOT be altered by the Bidder after opening of the bids. Bid tabulations will be furnished on

the web site: https://www.cityoffortpierce.com/957/Bid-Tabulations

6. TAXES

The City is exempt from Federal Excise and State Sales Taxes on direct purchases of tangible

personal property. The City exemption number is on the face of the Purchase Order. If

requested, the Purchasing Manager will provide an exemption certificate to the awarded

Bidder. Vendors or contractors doing business with the City shall not be exempt from paying

sales tax to their suppliers for materials to fulfill contractual obligations with the City Tax

Exemption Number in securing such materials. This exemption does not apply to purchases

of tangible personal property in the performance of contracts for the City.

7. DISCOUNTS

Cash discounts for prompt payment shall not be considered in determining the lowest net cost

for bid evaluation purposes.

8. MISTAKES

a. Bidders are expected to examine the specifications, delivery schedule, bid prices,

extensions and all instructions pertaining to supplies and services. FAILURE TO DO SO

WILL BE AT BIDDER’S RISK. In the event of extension error(s), the unit price will prevail,

and the Bidder’s total offer will be corrected accordingly.

b. Written amounts shall take precedence over numerical amounts. In the event of addition

error(s), the unit price and extension thereof will prevail, and Bidder’s total offer will be

corrected accordingly. Bids having erasures or corrections must be initialed in ink by the

Bidder.

9. INVOICING AND PAYMENT

Payment for any and all invoice(s) that may arise as a result of a contract or purchase order

issued pursuant to this bid specification shall minimally meet the following conditions to be

considered as a valid payment request:

a. A timely submission of a properly certified invoice(s), in strict accordance with the price(s)

and delivery elements as stipulated in the contract or purchase order document, and to be

submitted to the Finance Department at the address as stipulated on the Purchase Order.

b. All invoices submitted shall consist of an original and one (1) copy; clearly reference the

subject contract or purchase order number; provide a sufficient salient description to

identify goods or service for which payment is requested; contain date of delivery; bid

number, original or legible copy of signed delivery receipt including both a manual

signature and printed name of a designated City employee or authorized agent; be clearly

marked as “partial”, “complete”, or “final” invoice. The City will accept partial deliveries

unless otherwise specified into contract or purchase order document.

c. The invoice shall contain the Bidder’s Federal Employer Identification Number (F.E.I.N.).

RFP No. 2026-026

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Commodity Codes

• NAICS 541618Other Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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