Project Information

Bid Title

26-001 Crack Sealing 2026

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Dec 26, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-001

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26-001
Bid Title:	26-001 Crack Sealing 2026
Category:	SCCMO Highway/Road and Bridge Projects
Status:	Open

Publication Date/Time: 12/26/2025 8:00 AM Closing Date/Time: 1/20/2026 10:30 AM Related Documents: 26 -001 Crack Sealing 2026

Attachment Preview

INVITATION FOR FORMAL BIDS

IFB 26-001

FOR

CRACK SEALING 2026 COUNTY

ROADS

IN

ST. CHARLES COUNTY, MISSOURI

PROJECT CS - 26

ST. CHARLES COUNTY HIGHWAY DEPARTMENT

301 NORTH THIRD STREET

ST. CHARLES, MISSOURI 63301

ROAD WORK

NOTICE TO CONTRACTORS

Invitation for Formal Bid 26-001

Notice is hereby given that the St. Charles County Highway Department will receive sealed bids for crack

seal work on various County roads at the office of the Finance Director in the County Administration Building, 201

North Second Street, St. Charles, Missouri, Room 541, until 10:30 a.m., Tuesday, January 20th, 2026, at which

time all bids will be publicly opened and read in Room 116 of the County Administration Building.

All St Charles County bids will be received and opened on the first floor of the St Charles

County Administrative Building, 201 North Second Street, Room 116, St. Charles, Missouri

63301. Sealed Bids for IFB 26-001 Crack Sealing on County Roads will be received until 10:30AM.

(prevailing Central Time) on Tuesday, January 20, 2026. The bid will be opened publicly at 10:30

AM in Room 116. It is highly recommended that you mail or have your bid delivered via UPS,

FedEx, courier, etc., with plenty of time to arrive prior to the day of the bid opening. If your bid is

dropped off prior to the opening, there will be someone in the lobby to receive it.

The project shall include all work incidental to the supplying of material and thorough cleaning, preparing,

and sealing existing joints and cracks in asphalt and concrete pavements, curb line, and back of curbs of

approximately 60.4 miles of concreteand asphalt streets.

The bid proposal shall be made on a form provided by the County, delivered in a sealed envelope, and

deposited in the office of the Finance Director on or before the time specified above. The proposal shall be

accompanied by bid bond, cashier's check or certified check for an amount not less than five percent of the bid

amount. The amount of the check or bid bond shall be forfeited to the County upon failure or refusal of the

successful bidder to enter into a contract or to furnish bond after his proposal has been accepted.

The County reserves the right to require the successful bidder to file proof of his ability to properly execute

the project together with his record of successful completion of similar projects. The County reserves the right to

reject any and all bids or proposals submitted, or to advertise for new bids. The County reserves the right to defer

the acceptance of any proposal and the execution of a contract for a period not exceeding forty five (45) days after

the date of opening of the bids. The successful bidder to whom the contract has been awarded shall sign and return

the contract and other required certificates and documents in quadruplicate within ten (10) days after the date of the

receipt of the award of the contract. The successful bidder shall file certificates with the County that they have

obtainedand will continue to carry workmen's compensation insurance, public and private liability and property

damage insurance and builders risk insurance in the specified amounts for the duration of the contract.

The contractor shall not commence work prior to the date of written notice from the County Engineer to

begin work and shall complete all work by October 30, 2026. Notice to Proceed is expected to be on or about February

23, 2026. Approximately 12.8 miles of asphalt road MUST BE COMPLETED by May 23, 2026, in order for those

roads to be micro-surfaced by another contract. These roads are identified on pages EQB-1, and EQB-2.

Special Needs: If you have special needs addressed by the Americans with Disability Act, please notify

Purchasing Manager at (636)949-7465 at least five (5) working days prior to the bid opening.

The County hereby notifies all bidders that it will affirmatively ensure that in any contract entered into

pursuant to this advertisement, businesses owned and controlled by socially and economically disadvantaged

individuals will be afforded full opportunity to submit bids in response to this invitation and will not be

discriminated against on the grounds of race, color, religion, creed, sex, age, ancestry, or national origin in

consideration for an award.

John Lyons, P.E.

County Engineer

PROJECT CS-26

IFB 26-001

TABLE OF CONTENTS

INFORMATION FOR BIDDERS

PROPOSAL

ESTIMATED QUANTITY BREAKDOWN

JOB SPECIFICATIONS

General Information

Safety Program Training Requirement

Employment of Unauthorized Aliens

Construction Requirements

Project Submittals and Closeout

TRAFFIC HANDLING REQUIREMENTS

Work Zone Traffic Management Plan

CONTRACT DOCUMENTS

Contract Agreement

Performance Bond

Payment and Material Bond

IB-1 thru IB-8

PROP-1 thru PROP-8

EQB-1 thru EQB-7

JS-1

JS-2 thru JS-4

JS-4 thru JS-5

JS-5 thru JS-9

JS-9

WZ-1 thru WZ-2

CA-1 thru CA-3

PB-1 thru PB-2

PMB-1

CRACK SEALING PROJECT

CS-26

TOC - 1

INFORMATION FOR BIDDERS FOR

CRACK SEALING ASPHALT AND CONCRETE

STREETS

IN ST. CHARLES COUNTY, MISSOURI

1. RECEIPT AND OPENING OF BIDS:

The County of St. Charles (herein called the "County"), invites bids on the form attached hereto,

all blanks of which must be appropriately filled in. Bids will be received by the Finance Department, in

the County Administration Building, 201 North Second Street, St. Charles, Missouri, until 10:30 a.m.. on

Tuesday, January 20th, 2026 at which time, in Room 116, all bids will be publicly opened and read

aloud. The envelopes containing the bids must be sealed, addressed to the County Highway Department

c/o Finance Department, and designated as:

"IFB 26-001: Bid for Crack Sealing 2026 – Project CS-26."

The County may consider any bid not prepared and submitted in accordance with the provisions

hereof and may waive any informalities or reject any or all bids. Any bids may be withdrawn prior to the

above scheduled time for the opening of bids or authorized postponement thereof. Any bids received

after the time and date specified will be considered as “No Bid” and “Void” and will not be opened.

2. PREPARATION OF BID:

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be

completed, in ink or typewritten. Mistakes must be crossed out, corrections typed or written in ink, and

must be initialed by the person signing the bid. An original signature by an authorized officer of the

company in BLUE ink is required on the submitted bid. All bids will be considered final. No additions,

deletions, corrections or adjustments will be accepted after the time of bid opening.

One [1] signed original, marked as such, and one [1] signed copy must be submitted in a sealed

envelope bearing on the outside the name of the bidder, his address, the name of the project for which the

bid is submitted, and the date and time of bid opening noted in the lower left corner. If forwarded by

mail, the envelope containing the bid must be enclosed in another envelope addressed as specified in the

bid form.

Bidders shall bid on all items of work on the Bid Form including Alternates. County will

determine the low bidder on the basis of the sum of the Base Bid and the Alternates accepted.

Acceptance of Alternates is at the sole discretion of the COUNTY. The CONTRACTOR is not to rely on

acceptance of any alternate bids or add options.

3. SUBCONTRACTS:

The bidder is specifically advised that any person, firm or other party to whom it is proposed to

award a subcontract under this contract must be acceptable to the County. The bidder is also specifically

advised that no second-tier subcontracting will be permitted on this project. The successful bidder must

provide a list of proposed suppliers and subcontractors which must be accepted prior to commencing

work.

CRACK SEALING PROJECT

CS-26

IB - 1

4. EXECUTION OF CONTRACT:

The bidder to whom the contract has been awarded shall sign four copies of the contract,

performance bond, and payment and material bond and return them to the County within ten (10) days

after receipt of the contract. Failure to execute the contract and bonds and return them to the County

within ten (10) days after receipt of the contract shall be cause for the annulment of the contract award

and the forfeiture of the bid security to the County.

St. Charles County will not award any bid to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any amount(s)

for delinquent taxes, fees or licenses.

5. QUALIFICATIONS OF BIDDER:

The County may make such investigations as it deems necessary to determine the ability of the

bidder to perform the work, and the bidder shall furnish to the County, all such information and data for

this purpose as the County may request. The County reserves the right to reject any bid if the evidence

submitted by, or investigation of, such bidder fails to satisfy the County that such bidder is properly

qualified to carry out the obligations of the contract and to complete the work contemplated therein.

Conditional bids will not be accepted. All bidders must possess the necessary and appropriate business

and/or professional licenses in their field.

6. BID SECURITY:

Each bid must be accompanied by cash, certified check of the bidder, cashier's check or a bid

bond duly executed by the bidder as principal and having as surety thereof a surety company approved by

the County, in the amount of 5 percent of the bid. Such cash, check or bid bond will be returned to all

except the three lowest bidders within fifteen (15) days after the opening of bids, and the remaining cash,

checks, or bid bonds will be returned promptly after the County and the accepted bidder have executed

the contract, or, if no award has been made within forty-five (45) days after the date of the opening of

bids, upon demand of the bidder at any time thereafter, so long as bidder has not been notified of the

acceptance of his bid.

7. LIQUIDATED DAMAGES:

a. FAILURE TO ENTER INTO CONTRACT:

The successful bidder, upon his failure or refusal to execute and deliver the contract and bonds

required within ten (10) days after he has received notice of the acceptance of his bid, shall forfeit to the

County as liquidated damages for such failure or refusal, the security deposited with his bid.

b. TIME OF COMPLETION:

Bidder must agree to not commence work prior to the date to be specified in written "Notice to

Proceed" from the County and to fully complete the project by October 30, 2026. The County plans to

issue the Notice to Proceed on or about February 23 2026. No work will be performed between the

dates of May 23, 2026 and August 30, 2026 inclusive without prior written permission from the

County Engineer’s office. Specific, identified roads MUST BE COMPLETED by May 23, 2026 and are

called out on separate EQB page.

CRACK SEALING PROJECT

CS-26

IB - 2

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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