Project Information

Bid Title

Armored Car Services

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Mar 31, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0012

Original Source

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
26-0012	4/7/2026 1:45:00 PM	Armored Car Services	RFP Addendum #1 Addendum #2

Attachment Preview

REQUEST FOR PROPOSAL

RFP #26-0012

ARMORED CAR SERVICES

March 2, 2026

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide Armored Car

Services. If your firm is interested in submitting a response, please do so in accordance with the instructions contained

within the attached Request for Proposal. Responses are due no later than 1:45 pm CDT, March 31, 2026

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Tammy Culley

Purchasing Agent

TC/ch

RFP #26-0012

1

Table of Contents

I.

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Sedgwick County’s Responsibilities

VII. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

VIII. Required Response Content

IX. Response Form

RFP #26-0012

2

I.

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.

A Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick County reserves the

right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets its

required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the 16th largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity,

employs nearly 2,500 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,

criminal justice, recreation, entertainment, cultural, human/social, and education.

County is soliciting proposals from qualified firms to provide armored car services daily (with the exception of county

holidays) for the Treasurer’s Office and any other Sedgwick County location that desires to utilize this contract.

Treasurer’s Office

Douglas Tag Office

Department of Corrections

100 N. Broadway, Suite 100 – Ruffin Building

2525 W. Douglas

622 E. Central

III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide armored car services.

The following objectives have been identified for this contract:

1. Acquire armored car services meeting the parameters, conditions, and mandatory requirements presented in the

document.

2. Acquire services that include an electronic cash deposit, virtual cash deposit, or similar cash management

solution.

3. Establish contract pricing with the vendor that has the best proven “track-record” in performance, service, and

customer satisfaction.

4. Acquire armored car services with the most advantageous overall cost to the county.

RFP #26-0012

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IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Tammy Culley

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CDT, TUESDAY, March 31, 2026. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CDT on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please

dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

V. Scope of Work

The following scope of work is given to assist firms in understanding the requirements of these services. The successful

firm shall:

1. Pick up deposits/receipts from each location daily no earlier than 12:00 pm and no later than 5:00 pm.

2. Deliver deposits/receipts to designated local bank no later than 12:00 pm the next business day.

3. Deliver change orders, as requested by the county, by the next business day after request is made.

4. Provide armed, uniformed, properly licensed guards who have been trained and are experienced in armored car pickup

and delivery service. A minimum of two (2) such guards must be provided per vehicle. Guards shall be bonded and

licensed and properly trained in the use of firearms. Contractor shall provide operating two-way radio and cellular

telephone communication equipment for the use by guards.

5. Understand that all vehicles used for services under the contract shall be owned and operated by the contractor at the

contractor's expense. All motor equipment vehicles shall be properly "armored" and equipped for the service to be

performed. No standard street vehicles such as non-armored automobiles, vans, and light trucks shall be used. Only

armored cars meeting the standards of the accepted industry definition of such vehicles will be acceptable.

6. Provide documentation, showing proof of pickup and delivery from the above mentioned locations. Documentation

shall entail the following:

a) Location with the address.

b) Contractor’s signature for all pickups.

c) Delivery destinations.

d) Full value declaration.

e) Total number of bags.

f) Customer signature space for receipt on final destination.

g) Date and time.

7. Provide in writing names and signatures, as well as photographs of personnel authorized to perform pickup and

delivery. Anytime a change in authorized personnel occurs throughout the contract period, the contractor shall notify

the county immediately of such change. These changes shall be provided to the county in writing prior to first pickup

by new employee.

RFP #26-0012

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8. Require authorized armored car service personnel to wear picture ID badges and company uniforms.

9. Provide all services as required in providing professional armored car services to the county. Subcontractors are not

allowed to provide any part of the services required under the agreement, unless otherwise approved by the county.

10. Sedgwick County reserves the right to add/remove locations that may require these services as needed throughout the

term of this contract.

VI. Sedgwick County’s Responsibilities

• Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or

which is relevant to this project.

• Designate a person to act as the County Contract Manager with respect to the work to be performed under this

contract.

• County reserves the right to make inspections at various points of the project. Contractor agrees to openly

participate in said inspections and provide information to the county on the progress, expected completion date

and any unforeseen or unexpected complications in the project.

VII. Proposal Terms

A.

Questions and Contact Information

Any questions regarding this document must be submitted via email to Tammy Culley at Tamara.Culley@Sedgwick.gov

by 5:00 pm CDT, March 16, 2026. Any questions of a substantive nature will be answered in written form as an

addendum and posted on the purchasing website at https://www.sedgwickcounty.org/finance/purchasing/current-bids-

and-proposals/ under the Documents column associated with this RFP number by 5:00 pm CDT, March 23, 2026. Firms

are responsible for checking the website and acknowledging any addenda on their proposal response form.

B.

Minimum Firm Qualifications

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s) and/or

product(s) specified in this Request for Proposal. Firms must meet or exceed these qualifications to be considered for

award. Any exceptions to the requirements listed should be clearly detailed in proposer’s response. Proposers shall:

1. Have a minimum of three (3) of years’ experience in providing services similar to those specified in this RFP.

2. Have an understanding of industry standards and best practices.

3. Have experience in managing projects of comparable size and complexity to that being proposed.

4. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term,

federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether

substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are

applicable to public contracts in the county shall be followed with respect to the contract.

5. Municipal and county government experience is desired, however, the county will make the final determination

based on responses received and the evaluation process.

6. Have the capacity to acquire all bonds, escrows, or insurances as outlined in the terms of this RFP.

7. Provide project supervision (as required) and quality control procedures.

8. Have appropriate material, equipment and labor to perform specified services.

9. Park only in designated areas and display parking permit (if provided).

10. Wear company uniform or ID badge for identification purposes.

C.

Evaluation Criteria

The selection process will be based on the responses to this RFP. County staff will judge each response as determined by

the scoring criteria below. Purchasing staff are not a part of the evaluation committee.

Component

a. Demonstrated ability to perform the scope of work

b. Process and strategy for providing required services

c. Proposal Organization, thoroughness, and completeness

d. Qualifications and References

e. Cost Competiveness

RFP #26-0012

Total Points

Points

20

20

20

20

20

100

5

Commodity Codes

• NAICS 561613Armored Car Services

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