Project Information

Bid Title

Request for Information - Human Resources Application Tracker

Issuing Agency

State Government of New York

Location

New York

Published Date

Nov 21, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Request for Information - Human Resources Application Tracker

NOTE: THIS IS A REQUEST FOR INFORMATION AND IS NOT A SOLICITATION FOR THE PROCUREMENT OF GOODS AND/OR SERVICES.

Question Submission Deadline: October 30, 2025, 12:00 PM, Eastern Daylight Time (“EDT”)

RFI Response Submission Deadline: December 12, 2025, 12:00 PM, Eastern Standard Time (“EST”)

• RFI Human Resources Application Tracker

  Revised as of November 21, 2025.

  Download

• Addenda: RFI Human Resources Tracker Application

  Revised as of November 21, 2025.

  Download

• Questions & Answers Round 1: RFI Human Resources Application Tracker

  Revised as of November 6, 2025.

  Download

Attachment Preview

Kathy Hochul, Governor

RuthAnne Visnauskas, Commissioner/CEO

Request for Information

for

Human Resources Application Tracker

Request for Information Issuance Date:

Response Submission Deadline:

October 23, 2025

November 14, 2025, 12PM, EST

November 19, 2025, 12PM, EST

December 2 12, 2025, 12PM, EST

ADD SONYMA/HFA???

HOUSING TRUST FUND CORPORATION

641 Lexington Avenue | New York, NY 10022

www.hcr.ny.gov

RFI Submission Coversheet

Attach this form to the top of your submission.

DATE: _______________________________________________________________

GENERAL INFORMATION ON FIRM:

Legal Name of Firm:

_______________________________________________________________________

Mailing Address:

_______________________________________________________________________

Website:

_______________________________________________________________________

Main Telephone Number (including area code):

_______________________________________________________________________

Federal Tax ID Number:

_______________________________________________________________________

SEC Registration Number (if applicable):

_______________________________________________________________________

MBE Registration Number (if applicable):

_______________________________________________________________________

WBE Registration Number (if applicable):

_______________________________________________________________________

MWBE Registration Number (if applicable):

_______________________________________________________________________

SDVOB Registration Number (if applicable):

_______________________________________________________________________

Is your Firm a Small Business Concern? ____ Yes ____ No

“Small Business Concern” means a business which is a resident in the State of New York, independently

owned and operated, not dominant in its field and employs one hundred or less persons.

MAIN CONTACT INFORMATION FOR THIS SUBMISSION:

Please list the individual that will be the main contact regarding this RFI submission:

Contact Name:

_______________________________________________________________________

Contact Telephone Number (including area code):

_______________________________________________________________________

Contact E-mail Address:

_______________________________________________________________________

Contact Facsimile Number (including area code):

Page 2 of 14

NOTE: THIS IS A REQUEST FOR INFORMATION AND IS NOT A SOLICITATION. THE AGENCY

RESERVES THE RIGHT TO USE INFORMATION RESULTING FROM THIS RFI PROCESS TO DEVELOP

A FUTURE SOLICITATION.

HOUSING TRUST FUND CORPORATION

REQUEST FOR INFORMATION

FOR

HUMAN RESOURCES APPLICATION TRACKER

NOTE: THIS IS A REQUEST FOR INFORMATION AND NOT A SOLICITATION FOR

THE PROCUREMENT OF GOODS AND/OR SERVICES.

THE HOUSING TRUST FUND CORPORATION RESERVES THE RIGHT TO USE

INFORMATION RESULTING FROM THIS REQUEST FOR INFORMATION

PROCESS TO DEVELOP A FUTURE SOLICITATION.

1 INTRODUCTION

New York State Homes and Community Renewal (“HCR”) consists of all the major housing and

community renewal agencies of the State of New York (“State”) including the Housing Trust Fund

Corporation (“HTFC” or “Agency”). HCR includes other agencies not involved in this request

for information (“RFI”) process.

2 OBJECTIVE AND PURPOSE

The purpose of this RFI is to gain knowledge from qualified firms or individuals (“Respondents”)

regarding the full range of potential options and strategies currently available in the marketplace

for the provision of an Applicant Tracking System (“ATS” or the “Project”) to replace the two

ATSs currently being utilized.

HTFC is searching for an ATS to resolve several issues and overcome the limited capabilities of

the two ATSs currently in place. HTFC’s Office of Human Resources Management seeks to

identify a new software to streamline and enhance its recruiting and onboarding practices. Due to

the complexity of the Agency’s structure HTFC and its sister agencies (i.e., State of New York

Mortgage Agency, New York State Housing Finance Agency and New York State Affordable

Housing Corporation) are currently using two separate licenses of an Applicant Tracking System

provided by Automatic Data Processing, Inc. (“ADP”). HTFC requires one system that allows the

transfer of new hire information and onboarding paperwork into each separate ADP license,

depending on payroll.

Page 3 of 14

NOTE: THIS IS A REQUEST FOR INFORMATION AND IS NOT A SOLICITATION. THE AGENCY

RESERVES THE RIGHT TO USE INFORMATION RESULTING FROM THIS RFI PROCESS TO DEVELOP

A FUTURE SOLICITATION.

The Agency may request to meet with Respondents following the RFI submission deadline,

indicated in the Calendar of Events and Milestones section of this RFI, to request clarifications

and/or to seek a demonstration of products available. Responses will be used to gauge the level of

interest in the Project described herein and may be used in the development of a future Solicitation,

at the Agency’s discretion.

Respondents to this RFI will not be precluded from responding to any future request for proposal

(“RFP”) process and will not be given any additional consideration from vendors who have not

submitted a response to this RFI. Contact information received from parties interested in this RFI

will be retained to inform said interested parties regarding any information in connection with a

potential future RFP process. All materials submitted in response to this RFI shall become the

property of the Agency.

The Agency will not be liable for any costs incurred by any Respondent in connection with the

preparation and submittal of any written response or for participation in a demonstration in

response to this RFI. RFI Submissions are subject to disclosure under the Public Officers Law

Section 87 (Freedom of Information Law Act).

Since this RFI is not a procurement, the restricted period under State Finance Law Sections 139j

and 139k (the Procurement Lobbying Law) is not applicable. However, any future Solicitation

process resulting from this RFI process will be subject to all applicable Agency requirements.

Participation in this RFI process, or any communication with State or HCR Staff involved in this

RFI, will in no way constitute a commitment by the Agency to award a future contract.

3 OVERVIEW OF EACH AGENCY

HTFC was established as a subsidiary public benefit corporation of the New York State Housing

Finance Agency. The mission of HTFC is to further community development through the

construction, development, revitalization and preservation of low-income housing, the

development and preservation of businesses, the creation of job opportunities, and the

development of public infrastructures and facilities.

More detailed information relating to HTFC and its respective programs may be found at the

Agency’s website https://hcr.ny.gov/, hyperlinked herein.

-REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY-

Page 4 of 14

NOTE: THIS IS A REQUEST FOR INFORMATION AND IS NOT A SOLICITATION. THE AGENCY

RESERVES THE RIGHT TO USE INFORMATION RESULTING FROM THIS RFI PROCESS TO DEVELOP

A FUTURE SOLICITATION.

4 CALENDAR OF EVENTS AND MILESTONES

The RFI timeline is indicated in the table below.

Event

Issuance of RFI

Question Submission Deadline

HCR Responses to Questions

RFI Response Submission Deadline

Interviews/Demonstrations

(To be held at the discretion of the

Agency)

Date

October 23, 2025

October 30, 2025, 12:00 PM, Eastern Daylight

Time (“EDT”)

November 6, 2025

November 12, 2025

November 19December 05, 2025

November 14, 2025, 12:00 PM, Eastern

Standard Time (“EST”)

November 19, 2025, 12:00 PM, Eastern

Standard Time (“EST”)

December 212, 2025, 12:00 PM, Eastern

Standard Time (“EST”)

To be determined

Respondents submitting a response to this RFI may be invited for an interview and/or to provide

a demonstration of their solution to Agency staff. As this RFI is not a Solicitation, demonstrations

are not scored but rather are used to gather a general understanding of capabilities and functionality

of solutions in the industry.

The Agency reserves the right to modify this schedule at its discretion. Notification of changes in

connection with this RFI will be made available to all interested parties via the Agency’s web site

at https://hcr.ny.gov/procurement-opportunities. It is the responsibility of the Respondent to check

the website regularly for notifications relating to this RFI.

5 ADDITIONAL INFORMATION AND FOLLOW-UP

Any questions or requests for clarification regarding this RFI must be submitted via email to

contractunitinfo@hcr.ny.gov citing the RFI page and section, no later than the Question

Submission Deadline indicated in the Calendar of Events and Milestones section in this RFI. The

“Subject” line of the email should indicate “Questions - Human Resources Application Tracker”

Page 5 of 14

NOTE: THIS IS A REQUEST FOR INFORMATION AND IS NOT A SOLICITATION. THE AGENCY

RESERVES THE RIGHT TO USE INFORMATION RESULTING FROM THIS RFI PROCESS TO DEVELOP

A FUTURE SOLICITATION.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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