Project Information

Bid Title

ITB2026-103 North Beach Dune Remediation

Issuing Agency

City of Tybee Island

Location

Georgia

Published Date

Feb 12, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB2026-103

Original Source

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Bid Documents

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Project Description

Bid Number:	ITB2026-103
Bid Title:	ITB2026-103 North Beach Dune Remediation
Category:	Open RFPs
Status:	Open

Attachment Preview

NORTH BEACH DUNE REMEDIATION PROJECT

TECHNICAL REQUIREMENTS

SECTION 1: GENERAL

1.0 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK

1.1 The CONTRACTOR shall commence activities under this contract (a) within 7

days of a Notice-To-Proceed (b) prosecute the work diligently, and (c) complete the entire

work ready for use within 60 days of the commencement of construction at North Beach.

Construction must begin at the westernmost limits of site and progress east.

1.2 The CONTRACTOR shall not commence site work at North Beach prior to 15

April 2026 and must be complete on the beach by 15 June 2026. Additional time as

presented in Section 1.1 can be utilized for mobilization and de-mobilization and

completion of pre-construction and post-construction submittals.

2.0 PRE-CONSTRUCTION MEETING

2.1 Prior to initiating actual construction, the CONTRACTOR shall attend a Pre-

Construction Meeting to discuss technical, administrative, and regulatory permitting

aspects of the work. The meeting will be held on the project site. At that meeting, the

CONTRACTOR shall present to the OWNER the anticipated schedule, equipment, an

acknowledgment of the required traffic route, the method of truck staging and hours of

daily work, and other information regarding the methods by which the work shall be

accomplished. The OWNER may delegate any of their responsibilities as described here

and in subsequent sections of the project specifications to the ENGINEER at their

discretion.

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3.0 PERMITS

3.1 The City requires that a firm register as a Contractor on Tybee at a cost of $20.00

and fill out both the E-Verification and SAVE paperwork required by the State of Georgia.

The OWNER shall obtain all environmental permits for the fill placement required along

the affected shoreline length. By acceptance of the Contract, the CONTRACTOR agrees to

abide by all applicable Conditions of the Environmental Permits.

3.2 The CONTRACTOR shall always maintain on site -- and make available for

inspection upon verbal request of the OWNER or authorized public officials -- all related

permit documents issued by the regulatory agencies in regard to the work.

4.0 SUBMITTALS

4.1 Equipment. At, or prior to the Pre-Construction Conference, the CONTRACTOR

shall submit to the OWNER a list of equipment and their respective haul capacities (in

cubic yards) which are anticipated to be used for the project. For each truck, an identifying

number shall be listed by which the truck can be readily identified in the field. The haul

capacity shall be determined by the CONTRACTOR for each truck. The OWNER reserves

the right to verify a truck's capacity. The CONTRACTOR shall submit to the OWNER the

identifying number and haul capacity of equipment (not submitted on the initial list) prior

to the use of those trucks for the work.

4.2 Sand Source. At or prior to the Pre-Construction Conference the CONTRACTOR

shall submit to the OWNER the Certificate providing details of compliant sand source

material.

4.3 Work Plan including the following sections: Baseline Construction Schedule,

Proposed Order of Work, Safety Plan, and Contractor Quality Control Plan

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4.4 Contact List. At or prior to the Pre-Construction Conference, the

CONTRACTOR and OWNER shall provide to one another a list of pertinent project

personnel and their telephone and emails by which the personnel can be reached for

purposes of notification and other matters discussed in these specifications.

4.5 Daily Reports. The CONTRACTOR shall submit to the OWNER (by facsimile)

or to the City's site representative (in person) a Daily Report for each day during which site

work is undertaken. This estimate shall include load counts for each truck in use, location

of filling, etc.

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5.0 SITE ACCESS, WORK AREA, AND STORAGE AREAS

Access Locations. The single site access location available to the CONTRACTOR is

indicated on the drawings. Procurement of additional access routes shall be obtained by and

at the expense of the CONTRACTOR and with written consent of the OWNER. At no time

shall the CONTRACTOR access the fill area, by vehicle or pedestrian traffic, through

private property unless specific written authorization is obtained from the property OWNER,

by the CONTRACTOR, expressly for that purpose.

5.0 Truck Route. The route of travel for all trucks shall be on Polk St. from Highway

80.

5.1 Truck Staging. Should staging be required, along Highway 80, flagmen if

necessary, shall be provided by CONTRACTOR. Stock piling of material shall be on the

beach at the end of Polk St, as identified on the project plans. Coordination with City

personnel and local law enforcement will be necessary to ensure adequate safety

precautions are implemented during truck queueing.

5.2 Access/Road Preparation. The CONTRACTOR shall be authorized to clear or

improve the beach access road from Polk Street in order to not impede haul equipment

access from the upland to the fill site in coordination with and approval of the OWNER.

5.3 Storage Areas. The preferred location for storage of equipment adjacent the work

area will be designated by the OWNER. Pedestrian access shall not be impeded by

equipment storage. Construction equipment stored at the work area or access sites shall be

done so at the CONTRACTOR's risk.

5.4 Lighting. Lighting of the beach is prohibited except as may be specifically

authorized in writing by the OWNER.

5.5 Work Area. The CONTRACTOR will be permitted to exclude the public for

safety purposes from the work areas in the immediate vicinity of placement, grading, and

fill transport operations.

5.6 Stockpile. The beach area located seaward of the permanent vegetation line

northward of the City of Tybee Island Treatment Plant may be used for equipment staging

and temporary sand stockpiling. Any material stockpiled for eventual transport to the fill

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site shall be located well landward of the daily influence of waves and tides. The limits of

this stockpiled area are defined in the project plans.

6.0 PERMISSIBLE WORKDAYS AND HOURS

6.1

Construction activities shall be in accordance with City of Tybee Island

Construction Regulations. Hours of operation shall be between 7:00AM and 7:00PM

Monday through Friday. Work on Saturday and Sunday shall be between 10:00 AM and

5:00 PM.

7.0 NOTIFICATION

7.1 The CONTRACTOR shall notify the OWNER of the CONTRACTOR's intended

date of commencement of the site work at least four (4) calendar days in advance of the

work's commencement.

7.2 The CONTRACTOR shall notify the OWNER if a temporary, voluntary

suspension of work is anticipated. Such notice shall be given by not later than 12:00 noon

of the workday preceding the anticipated suspension of work. This requirement does not

pertain to temporary work suspensions which may be necessary because of unanticipated

adverse weather conditions.

7.3 After a temporary suspension of work, the CONTRACTOR shall notify the

OWNER of his intent to re-initiate site work by at least 12:00 noon of the day preceding

the anticipated start of work.

7.4 The OWNER shall notify the CONTRACTOR of any observed non-compliance

with the drawings and specifications, and/or with applicable federal, state or local laws,

regulations or project permits, promptly upon discovery. The CONTRACTOR shall, after

receipt of such notice, immediately take corrective action. Such notice, when delivered to

the CONTRACTOR or his authorized representative, shall be deemed sufficient for the

purpose. If the CONTRACTOR fails or refused to comply promptly, the OWNER may

issue an order stopping all or part of the work until satisfactory corrective action has been

taken. No part of the time lost due to any such stop orders shall be made the subject of a

claim by the CONTRACTOR for extension of time or for excess costs or damages unless

it is later determined that the CONTRACTOR was in compliance.

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8.0 PHYSICAL DATA

8.1 The construction drawings are believed to accurately represent average conditions

existent at the time of the survey indicated in the drawings. The CONTRACTOR is

responsible for visiting the work site prior to preparing his bid in order to develop his own

understanding of the physical site conditions, the influences of the tides, and for verifying

the conditions shown in the drawings prior to construction.

9.0 MOBILIZATION/DEMOBILIZATION/SITE PREPARATION

9.1 A direct bid item for the cost of mobilization, demobilization and site preparation

is included in this contract. All costs associated with site preparation, before and after

construction shall be included in Bid Item No. 1. not to exceed 5% of total bid price.

10.0 SITE CLEAN-UP

10.1 It is the intent of the OWNER that the work be accomplished with minimum

disturbance to the natural resources adjacent to the work area (specifically, the existing

upland vegetation), and that the immediate and general vicinity of the work area remain in

its pre-project state subsequent to completion of the work. All materials utilized by the

CONTRACTOR during construction shall be removed from the site; including survey

stakes, flagging and other temporary survey controls; and excluding permanent survey

monuments and those materials installed in accordance with the drawings and

specifications.

10.2 Should the CONTRACTOR during the progress of the work, lose, dump, throw

overboard, sink, or misplace any material (including sand) or equipment which in the

opinion of the OWNER may be considered unaesthetic, environmentally deleterious, or

dangerous to the public, the CONTRACTOR shall recover and remove same with the

utmost dispatch.

10.3 The CONTRACTOR shall inspect the work areas at the end of every workday

to ensure that all debris left by the CONTRACTOR; and subcontractor's workers has been

removed from the work areas and properly disposed of. This includes, for example, lunch

bags, soda cans, drink cups, etc.

11.0 SUBCONTRACTORS

11.1 Full compliance with the provisions of all Contract Documents by subcontractors

shall be the responsibility of the CONTRACTOR.

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