Project Information

Bid Title

Cleaning Services for Oldham County Schools

Issuing Agency

Oldham County Schools

Location

Kentucky

Published Date

Nov 19, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Cleaning Services for Oldham County Schools

The Oldham County Board of Education will receive sealed bids for the furnishing of all labor, materials, and equipment for Cleaning Services for Oldham County Schools: Central Office, Administrative Annex, and Transportation Offices FY 2025. Sealed bids will be received until 2:00 P.M., December 1, 2025 at Oldham County Schools, Administrative Annex, 1900 Button Lane, LaGrange, Kentucky 40031, Attention: Stu Martin, Plant & Operations Manager, and then publicly opened and read aloud.  NO BIDS RECEIVED AFTER THIS TIME WILL BE CONSIDERED.  The Board of Education cannot assume the responsibility for any delay as a result of failure of the U.S. Postal Service or other delivery services to deliver bids on time.

A copy of the bid documents may be obtained by vendors planning on submitting a proposal at the Facilities Management Department, Oldham County Schools, Central Office, 6165 W. Highway 146, Crestwood, Kentucky, 40014, between the hours of 8:00 AM and 4:00 PM, Monday through Friday or by clicking the links below.  Any questions regarding this bid shall be directed to Stu Martin at (502) 222-3777, ext. 104.

File Format: PDF Cleaning Services for Oldham County Schools RFP  &  Specifications

File Format: Word Doc Cleaning Services for Oldham County Schools RFP  &  Specifications

The Oldham County Board of Education reserves the right to reject any or all bids.

Attachment Preview

Cleaning Services for Oldham County Schools:

Central Office, Administrative Annex, and Transportation

Buildings FY 26

Bid Date:

Time of Opening:

Location:

December 1st, 2025

2:00 P.M.

Oldham County Schools

Administrative Annex

1900 Button Lane

LaGrange, KY 40031

Phone: (502) 222-3777 ext. 104

Fax: (502) 222-0955

OLDHAM COUNTY BOARD OF EDUCATION

6165 W. Highway 146

Crestwood, KY 40014

December 2025

INDEX TO SPECIFICATIONS

Cleaning Services for Oldham County Schools:

Central Office, Admin Annex, & Transportation Buildings - FY 26

Pages

Invitation to Bid

1-3

Prohibition Against Conflicts of Interest, Gratuities, and Kickbacks 1-1

Form of Proposal

1-2

Central Office, Admin Annex, & Transportation Cleaning Specifications 1-4

Drawings Indicating Areas To Be Cleaned (Not To Scale)

1-4

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INVITATION TO BID

BOARD OF EDUCATION OF OLDHAM COUNTY, KENTUCKY

EQUAL OPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

6165 W. Highway 146

CRESTWOOD, KENTUCKY 40014

Cleaning Services for Oldham County Schools: Central Office, Administrative Annex, and

Transportation Buildings – FY 26

`

The Oldham County Board of Education will receive sealed bids for the furnishing of Cleaning Services for Oldham

County Schools: Central Office, Administrative Annex, and Transportation Buildings – FY 26.

You are invited to submit a sealed bid, subject to the terms and conditions of this invitation to bid. Please read the

instructions and specifications carefully. Failure to comply with these instructions may disqualify your bid.

Sealed bids will be received until 2:00 P.M., December 1st, 2025 at Oldham County Schools, Administrative Annex, 1900

Button Lane, LaGrange, KY 40031 Attention: Stu Martin, Plant and Operations Manager, and then publicly opened and

read aloud. NO BIDS RECEIVED AFTER THIS TIME WILL BE CONSIDERED. The Board of Education cannot

assume the responsibility for any delay as a result of failure of the U.S. Postal Service or other delivery services to deliver

bids on time.

A copy of the bid documents may be obtained by vendors planning on submitting a proposal at the Maintenance Department,

Oldham County Schools, 1900 Button Lane, LaGrange, KY 40031 between the hours of 8:00 AM and 4:00 PM, Monday

through Friday. Any questions regarding this bid shall be directed to Stu Martin at (502) 222-3777 ext. 104.

Bids may not be withdrawn for a period of 45 days after the designated time for receipt of bids.

Envelopes containing bids must be clearly marked on the outside of the envelope that a bid is enclosed and title of the bid.

Bids mailed or delivered by courier shall be inserted into two envelopes, with the inner envelope containing the bid.

The Owner reserves the right to accept any bid, to reject any or all bids, to waive any informalities in bids received where

such acceptance, rejection or waiver is considered to be in the best interest of the Owner, and to reject any bid where

evidence or information submitted by the bidder does not satisfy the Owner that the bidder is qualified to carry out the

details of the contract documents.

Contract Period - The Oldham County School District is seeking a 1­ year contract with an option for 4 additional years.

Ninety days before the end of the 1­ year contract, the Facilities Department will review the performance of the vendor to

determine the viability of executing the two one-year renewal options. Vendor will be notified of this decision before the

end of the 1 ­year contract term. The Oldham County Schools also reserves the right to cancel the contract at any time, with

or without reason, with a 60­ day written notice.

2 of 3

INSURANCE REQUIREMENTS

The Bidder shall at all times during the contract maintain in full force and effect, Employers Liability, Workers

Compensation, Public Liability and Property Damage Insurance, including contractual liability coverage. All insurance

shall be provided by insurers and policy limits acceptable to the Oldham County Schools and before commencement of

service hereunder, the Contractor agrees to furnish Oldham County Schools with certificates of insurance or other

evidence satisfactory to the Oldham County Board of Education to the effect that such insurance has been procured and is

in force. Such insurance shall be no less than the following amounts:

Coverage

Public Liability

Property Damage

Worker’s Compensation:

a. State

b. Applicable Federal

c. Employer’s Liability

Limits of Liability

$200,000.00 one person/maximum each person

$500,000.00 one accident/maximum each person

$200,000.00 one accident/maximum

$500,000.00 aggregate”

Statutory

Statutory

$100,000.00

Comprehensive or Commercial General Liability (including Premises-Operations; Independent Contractor’s Protection; Product

Liability and Completed Operations; Broad Form Property Damage):

a. General Aggregate

$1,000,000.00

b. Products-Completed Operation Aggregate

$1,000,000.00

c. Personal/Advertising Injury (per person)

$1,000,000.00

d. Each Occurrence (Bodily Injury & Property

$1,000,000.00

Damage.

e. Limit per Person Medical Expense

$ 5,000.00

Contractual Liability:

a. General Aggregate

b. Each Occurrence (Bodily Injury & Property

Damage).

$1,000,000.00

$1,000,000.00

Automobile Liability:

a. Bodily Injury

b. Property Damage

$500,000.00 Each Person

$1,000,000.00 Each Accident

$500,000.00 Each Accident, or a combined single

limit of $1,000,000.00.

Excess Liability Umbrella Form:

a. General Aggregate

b. Each Occurrence

$1,000,000.00

$1,000,000.00

Current proof of compliance must be kept on file with the Oldham County Schools during the life of the contract. The

Oldham County Schools shall be made aware of any policy changes sixty (60) days in advance of the changes.

3 of 3

REGULATIONS

This Invitation to Bid is issued in accordance with the provisions of the Kentucky Model Procurement Code

(KRS 45A) as adopted by the Oldham County Board of Education. All vendors are advised that procurement

will be conducted under these statutes and regulations, which govern competitive sealed bidding, evaluation,

award, and contract administration. The Board reserves the right to reject any and all bids and to waive any

informalities or technicalities in accordance with KRS 45A.365.

CHALLENGE OF A BID AWARD

A challenge to an award of a bid should be made in writing within 48 hours of the bid opening. Rejection of a bidder or

offerer is a drastic action which must be based upon adequate evidence rather than mere accusation. In assessing adequate

evidence, consideration shall be given to how much credible information is available, its reasonableness in view of

surrounding circumstances, corroboration or lack thereof as to important allegations and inferences which may be drawn

from the existence or absence of affirmative facts. The person or persons making the challenge must provide information

and specifics, in writing, that will allow the District to properly assess the challenge.

Challenges should be mailed or delivered to:

Stu Martin

Oldham County Board of Education

Administrative Annex

Director of Maintenance

1900 Button Lane

LaGrange, KY 40031

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Commodity Codes

• NAICS 561720Janitorial Services

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