Project Information

Bid Title

RFP-2026-BO-02 - UPK

Issuing Agency

Edgemont School District

Location

New York

Published Date

Jan 17, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP-2026-BO-02 - UPK

Due: February 20, 2026, at 11:00 a.m.

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EDGEMONT UNION FREE

SCHOOL DISTRICT

Request for Proposals

For Universal Prekindergarten (UPK) Services

2026-2027

PROPOSAL DUE DATE: February 27, at 11:00 a.m.

PROPOSALS MUST BE RECEIVED NO LATER THAN THE ABOVE DUE DATE AND TIME

RFP #2026-BO-02 - UPK

Return to:

Edgemont Union Free School District

Attn: Bryan Paul, Assistant Superintendent for Administration & Business

Central Office

300 White Oak Lane

Scarsdale, NY 10583

2026-27 Full-Day Universal Pre-Kindergarten Solicitation

Section I: TO ALL PROVIDERS:

The Edgemont Union Free School District (“the District”) is seeking proposals from qualified agencies to

administer the District’s Full Day Universal Pre‐Kindergarten Program (“UPK”). The District is seeking an

agency to run the program. We anticipate there to be at least eighty-six (86) spots available, subject to change

until the NYS Legislative Budget has been approved. The maximum reimbursement rate per child is estimated

at $10,000. Should the New York State Education Department per child allocation change, so will the

reimbursement rate. Program must run a minimum of 5 hours per day, 5 days per week for a minimum of 180

days per year. The contract(s) resulting from this solicitation will be for a term of up to one year. The contract,

once awarded, shall be in effect from July 1, 2026 through June 30, 2027, with an option to renew for four

additional one-year periods, at the discretion of the District, under the same terms and conditions as mutually

agreed by District and the awarded firm.

Please submit one original and one copy of a sealed proposal for administration of the Universal Pre‐

Kindergarten Program for the Edgemont Union Free School District marked on the outside: RFP for Universal

Pre‐Kindergarten Program. The District will receive sealed proposals on or prior to 11:00 am EST, February

27, 2026. Proposals must be delivered to:

Edgemont Union Free School District

Attn: Bryan Paul, Assistant Superintendent for

Administration & Business

Central Office

300 White Oak Lane

Scarsdale, NY 10583

Proposals received after the stated date will be returned to the sender, unopened. The proposer assumes the risk

of any delay in the mail or by means of personal delivery, including any mishandling of mail and/or deliveries

by employees of the District. The proposer has sole responsibility for having their proposal deposited on time

at the place specified.

Proposals will be opened on the date stated but will not be read aloud. Any interested party may attend. There

will be no discussion at the time of the opening of the proposals. The names of the proposing firms shall be

available following the proposal opening.

Proposals shall be irrevocable for a minimum period of forty-five (45) days from the date of proposal opening.

Alterations to the said proposals must be submitted in writing. Consideration shall be given only to those

alterations which may be caused by unforeseen circumstances beyond the control of the firm submitting said

proposal. The Assistant Superintendent for Administration and Business or his designee shall make such

determination.

The Edgemont Union Free School District Board of Education intends to award a contract(s) in its best interest

and reserves the right to reject any or all proposals received as a result of this RFP, to negotiate with all qualified

proposers, or to cancel this RFP in part or in its entirety, if it is in the best interest of the Edgemont Union Free

School District to do so. No proposer shall have any legal, equitable or contractual rights of any kind arising

out of its submission of a proposal except as and to the extent that the Edgemont Union Free School District, in

its sole discretion, shall enter into a contract with the proposer(s) that it selects as the successful proposer(s).

This Request for Proposals (“RFP”) does not commit the District to award a contract or pay any cost incurred

in the preparation of a proposal in response to this RFP.

Please read the attached material carefully before submitting your proposal. Incomplete proposals may not be

considered.

Proposers should be familiar with the following resources:

Applicable laws and regulations for Universal Pre-Kindergarten Programs listed at:

http://www.nysed.gov/early-learning/laws-and-regulations

Available New York State Education Department (‘NYSED”) Field Memoranda and Guidance Documents

concerning early learning available at:

http://www.nysed.gov/early-learning/field-memos-and-guidance-pertaining-early-learning

Staff qualifications for Universal Pre-Kindergarten Programs (see 8 N.Y.C.R.R. § 151-1.3) Additional

information is available through the NYSED “Frequently Asked Questions” link below:

http://www.p12.nysed.gov/upk/faq.html

To be considered, the Proposer must:

● Complete the proposal, including attachments by February 27, 2026 at 11:00 am. All sections and

questions must be answered. Proposers that do not answer all sections and questions will not be

reviewed. Each proposal will be reviewed by district staff members to determine the proposer’s ability

to provide a high-quality, full-day learning experience for four-year-olds.

● Host a site visit as part of the proposal review process.

Eligibility

“Eligible child” shall mean a child who is a resident of the Edgemont Union Free School District and who is

four years of age on or before December 1st of the program year in which they are enrolled.

Minimum Qualifications: Prior Experience

Option 1: Proposers must be able to demonstrate a minimum of 12 months experience in providing services

to children at any point in their early development (ages birth-age 8) prior to submission of this proposal as one

of these types of providers:

● Child Care Center (including Head Start/Early Head Start)

● Group Family Child Care

● Nursery School

● Preschool Special Education

● Article 43 School–Based Preschool Child Care Programs (includes private schools)

● Management Organization or Community-Based Organization affiliated with a charter school

● Provider of other educational services to children up to age 8 (e.g., after-school tutoring services)

Option 2: In lieu of the organization having at least 12 months experience, the educational director who will

be on site must hold NYSED teacher certification in early childhood or childhood education, and have at least

24 months experience as a teacher, educational director or principal at a public or private school, within the past

36 months.

Site Visit

Before awarding a contract to a qualified proposer, the District may conduct an on-site evaluation of the site

and facility of the proposer(s). A proposer who does not currently have an operating facility must provide a site

that can be visited as part of a site visit as evidence of his/her potential to lead a high-quality UPK program.

The proposer must be able to provide access to the proposed site for the District’s representatives conducting

the site visit.

In determining which proposal(s) are in the best interest of the District, the District will consider:

1. the proposer’s capacity to effectively, efficiently and immediately provide needed services;

2. the ease of utilization and accessibility of the program to parents and/or guardians;

3. capacity to provide ongoing staff development;

4. staffing patterns and qualifications;

5. documentation that all applicable health and safety codes and licensure or registration requirements are

met;

6. anticipated fiscal share and other resources that will be contributed to the universal prekindergarten

program;

7. current program design and experience in providing developmentally-appropriate programs;

8. fiscal solvency;

9. stability of staff, rate of turnover and ability to fill vacancies in a timely manner;

10. articulated mission/philosophy statements;

11. record management and documentation procedures followed by the proposer;

12. administrative structure;

13. capacity and experience in serving children with disabilities;

14. capacity and experience in serving children and their parents and/or guardians when they are limited

English proficient;

15. children's progress as demonstrated by assessments; and

16. demonstrated effectiveness of the proposer’s program.

Section II: ORGANIZATIONAL INFORMATION

Organization Name

Address

Telephone

Fax

Email Address

Contact Person and Title

Type of Organization

☐ Public Institution ☐ Private Non-Profit

☐ Private Profit

Please attach proof of organizational status (e.g. 501C (3) IRS letter)

Statement of the Organization’s Mission:

Chief Executive Officer

Signature of Chief Executive Officer

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