Project Information

Bid Title

RFQ Notice: HVAC Services at the Neilson Plaza (Parking Utility)

Issuing Agency

Township of East Brunswick

Location

New Jersey

Published Date

Mar 24, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ Notice: HVAC Services at the Neilson Plaza (Parking Utility)
Category:	Request for Quotes
Status:	Open

Publication Date/Time: 3/24/2026 12:55 PM Closing Date/Time: 4/8/2026 11:00 AM Related Documents: RFQ Specs - Maintenance and Emergency Service for HVAC - Neilson Plaza Parking Utility [PDF Fillable]

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Township of East Brunswick

1 Civic Center Drive

East Brunswick, New Jersey 08816-1081

Phone: (732) 390-6850

Fax: (732) 238-8848

www.eastbrunswick.org

TOWNSHIP OF EAST BRUNSWICK

REQUEST FOR QUOTATION

MAINTENANCE AND EMERGENCY SERVICES

FOR HEATING, VENTILATION, AND AIR

CONDITIONING (HVAC) AT THE

NEILSON PLAZA

(PARKING UTILITY)

_______________________________

QUOTE DUE DATE: APRIL 8, 2026, 11:00 A.M.

FAIR AND OPEN PROCESS IN ACCORDANCE WITH

N.J.S.A. 19:44A-20.4 et seq.

ADVERTISED ON THE TOWNSHIP WEBSITE ON:

MARCH 24, 2026

Page 1 of 10

PROJECT BACKGROUND:

The Township of East Brunswick (“Township”) wishes to have a service maintenance agreement

for heating, ventilation, and air conditioning (HVAC) services at the Transportation Center

(Parking Utility).

Quotes must be received by the Township’s Designated Contact Person, via email, mail, or hand

delivery, by 11:00 a.m. prevailing time on April 8, 2026. Quotes received after 11:00 a.m. on the

Deadline Date will not be considered.

Designated Contact Person:

Email: tlawful@eastbrunswick.org

Tamar Lawful, Municipal Clerk

Township of East Brunswick

1 Jean Walling Civic Center Drive

East Brunswick, NJ 08816-1081

It is the Contractor’s obligation to examine and familiarize themselves with all the requirements

of this Request for Quotation prior to submitting a proposal.

A. SCOPE OF WORK:

The Township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A

19:44A-20.4 et seq.

Neilson Plaza (Parking Utility) – 7 Tower Center Blvd.

The contractor is required to change all return air filters on rooftop equipment to high-efficiency filters and

perform complete system maintenance on all equipment quarterly. Contractors must further change all drive

belts on the rooftop equipment and building exhaust fans annually. All equipment must be maintained and

inspected by trained, qualified service technicians.

The contractor must be available to provide emergency services 24 hours, 7 days a week.

This agreement shall commence in full force for two years commencing April 9, 2026, and expiring April

8, 2028, with two (2) one-year renewal options, subject to mutual agreement by both parties

List of Equipment to Service:

Make

Model

Serial

1. Trane Condenser

2. Trane AHU

3. Gen Resource Return Fan

4. Brash Electric Duct Heater

27KW, 480 Volts, 3 Phase

B. QUALIFICATIONS:

BTA120C400MB

BWE120C400GA

STB12M

TS-87-0366B

B34192227

B23178636

314766

Service shall be completed by qualified licensed contractors.

Page 2 of 10

C. FAIR AND OPEN CRITERIA:

STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA

1. The solicitation of qualifications for any contract to be determined in excess of $17,500, and for

which a bid solicitation shall not be required under the Local Public Contracts Law shall be

advertised by the Township on the Township website at least ten (10) days prior to the date set for

the receipt of said quote. The published notice shall set forth a description of the requested goods

or services, the time, date and place that proposals must be submitted, the contact information for

obtaining a proposal document, and a statement that the proposals are being solicited through the

fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.

2. The Township shall review the responses to the request for quotes and appoint or award a

contract to a business entity for the goods or services advertised subsequent to such review.

Contracts awarded under this process shall be publicly announced and awarded. The resolution

awarding the contract shall state that the contract was awarded after a fair and open process and

shall state the number of responses received.

3. Contracts subject to the fair and open process delineated herein are subject to additional

Requirements and any other applicable laws including, but not limited to, the Local Public

Contracts Law.

D. SELECTION CRITERIA:

Quotations will be evaluated on the basis of the most advantageous, price and other factors considered.

The evaluation will consider:

a. Experience, technical expertise, professional execution and reputation in the field;

b. Knowledge of the Township of East Brunswick and the subject matter to be addressed under the

contract;

c. Availability to accommodate any required meetings of the Township and the ability to work well

with the Township;

d. Compensation proposal;

e. Other factors if demonstrated to be in the best interest of the Township of East Brunswick;

E. INSURANCE REQUIREMENTS:

1. Indemnification

The contractor agrees to indemnify and save harmless the Township, its officers, agents and employees,

hereinafter referred to as indemnitees, from all suits, including attorney’s fees and costs of litigation,

actions, loss damage, expense, cost of claims, of any character or on account of any act, claim or amount

arising or recovered under Worker’s Compensation law, or arising out of failure of the Contractor or those

acting under Contractor to conform to any statutes, ordinances, regulations, law or court decree. It is the

intent of the parties to this contract that the indemnities shall, in all instances, except for loss or damage

resulting from the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of

any nature whatsoever.

Page 3 of 10

2. Insurance Requirements:

A. Worker’s Compensation and Employer’s Liability Insurance

This insurance shall be maintained in full force during the life of this contract by the contractor covering

all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C.

12:235-1.6. Minimum Employer’s Liability $1,000,000.00.

B. General Liability Insurance

This insurance shall have limits of not less than $3,000,000.00 any one person and $3,000,000.00 any

one accident for bodily injury and $3,000,000.00 aggregate for property damage, and shall be

maintained in force during the life of the contract.

C. Automobile Liability Insurance

This insurance covering contractor for claims arising from owned, hired and non-owned vehicles with

limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one accident for bodily

injury and $3,000,000.00 each accident for property damage, shall be maintained in force during the

life of this contract by the contractor.

D. Professional Liability/Malpractice Insurance Policy (if applicable)

Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and assurance that each

such policy for each staff member remains full and in effect while providing services for Township.

The contractor shall provide the Township with a Certificate of Insurance naming the Township of East

Brunswick as additionally insured, evidencing the existence of required insurance prior to the

commission of work. Rain Date shall also be shown on the description section of the Certificate of

Insurance. Said insurance must include coverage for complete operations, contractual insurance and

independent contractor or subcontractor insurance, where and if applicable.

E. Errors and Omissions Insurance

a. The contractor shall purchase and maintain during the entire period of this contract, errors and

omissions insurance that shall protect the contractor and the Township from any and all claims

that may arise out of or result from the contractor’s performance of this contract. Specifically,

the errors and omissions insurance shall have limits of not less than $2,000,000.00 dollars per

occurrence and $4,000,000.00 dollars in the aggregate.

b. Certificates of the Required Insurance

Certificates as listed above shall be submitted along with the contract as evidence covering

Errors and Omissions insurance. Such coverage shall be with acceptable insurance companies

operating on an admitted basis in the State of New Jersey.

The contractor shall provide the Township with a Certificate of Insurance naming the

Township, its employees, officers, and agents as additionally insured, and evidencing the

existence of required insurance prior to the commission of work.

The Township will not accept Mutual Limitation of Liability terms.

Page 4 of 10

F. OTHER REQUIREMENTS:

1. Proof of N.J. Business Registration Certificate N.J.S.A. 52:32-44

Pursuant to N.J.S.A. 52:32-44, the Township is prohibited from entering into a contract with an entity unless

the bidder/respondent/contractor, and each subcontractor that is required by law to be named in a

bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and

Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof

of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in

turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order, or other

contracting document is awarded or authorized.

During the course of contract performance:

(1) The contractor shall not enter into a contract with a subcontractor unless the subcontractor first

provides the contractor with a valid proof of business registration.

(2) The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and

their addresses that may be updated from time to time.

(3) The contractor and any subcontractor providing goods or performing services under the

contract, and each of their affiliates, shall collect and remit to the Director of the Division of

Taxation in the

Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-

1 et seq.) on all sales of tangible personal property delivered in the State. Any questions in this

regard can be directed to the Division of Taxation at (609) 292-6400. Form NJ-REG can be filed

online at www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a

complete and accurate list of all subcontractors used and their addresses. Pursuant to N.J.S.A. 54:49-4.1, a

business organization that fails to provide a copy of a business registration as required, or that provides

false business registration information, shall be liable for a penalty of $25.00 for each day of violation, not

to exceed $50,000, for each proof of business registration not properly provided under a contract with a

contracting agency.

2. Form W-9

Successful contractor shall complete W-9 Form and submit to the Municipal Clerk prior to contract award.

The form is available at the following link: www.irs.gov/pub/irs-pdf/fw9.pdf

1. For Quotations in Excess of $17,500 Certification Of Political Contributions - Pay to Play –

Notice of Disclosure Requirement

Township Ordinance No. 06-13 Establishing Restrictions on the Award of Contracts to Professional Entities

and Certain Other Entities Who Make Certain Political Contributions, and pursuant to Section 3 (a) thereof,

requires that Respondents that provide quotations in excess of $17,500 confirm that they have not made

any contributions in violation of Section 1 of Ordinance No. 06-13.

Page 5 of 10

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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