Project Information

Bid Title

MEMORIAL UNION (MU) WEST WING & MEZZANINE DESIGN SERVICES

Issuing Agency

Oregon State University

Location

Oregon

Published Date

Feb 5, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description

Oregon State University (“OSU” and/or “Owner”) is conducting a competitive COMPREHENSIVE RESERVE ONE-STEP Request for Proposal (RFP) process to retain ONE (1) Design team to provide all design phase, bidding/permitting and construction administration services for the Memorial Union (MU) West Wing & Mezzanine Design Services (the “Project”).
OSU is seeking responses only from firms accepted into OSU’s Reserve Contract for Professional Services 2024-2030 program. Firms not currently in the Reserve Program can apply for entry into the program by responding to the RFP contained at the following link: https://bid.oregonstate.edu/

OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be submitted to bids@oregonstate.edu by the Due Date/Time. Only Prime Offerors enrolled into OSU’s Reserve Contract for Professional Services 2024-2030 program by the Due Date/Time will be considered.

MANDATORY PRE-PROPOSAL CONFERENCE/SITE-VISIT - A Mandatory Pre-Proposal Conference will be held on February 12, 2026, at 11:00 AM PT at Memorial Union Rm 211 (2501 SW Jefferson Way, Corvallis, OR, 97331).

All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the Question Deadline in order to be addressed. The email subject line should contain the Solicitation Number/Name and Firm Name.

Attachments

• RFP 2026-021008 MU West Wing and Mezzanine Design Srvcs.pdf

Details

Procurement Type:

Solicitation Number:

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COMPREHENSIVE RESERVE

REQUEST FOR PROPOSAL (RFP) #2026-021008

MEMORIAL UNION (MU) WEST WING & MEZZANINE DESIGN

SERVICES

ISSUE DATE: 2/5/2026

MANDATORY PRE-PROPOSAL CONFERENCE/SITE-

VISIT:

February 12, 2026, at 11:00 AM Pacific Time (PT) at

Memorial Union Room 211

RFP DUE DATE/TIME:

March 10, 2026, at 2:00 PM Pacific Time (PT) via

electronic submission to bids@oregonstate.edu

QUESTION DEADLINE: February 27, 2026, at 12:00 PM Pacific Time (PT)

PROJECT NUMBER: 2619-26C

APPEALS:

CONTRACT ADMINISTRATOR:

Hanna Emerson, Assistant Vice President & Chief

Matt Hausman, Construction Contracts Officer

Procurement Officer

Construction Contracts Administration

The Office of Procurement, Payment, and Travel

Oregon State University

Oregon State University

644 SW 13th Street

644 SW 13th Street

Corvallis, OR 97333

Corvallis, OR 97333

Email: constructioncontracts@oregonstate.edu

Email: hanna.emerson@oregonstate.edu

It is the Offeror’s responsibility to continue to monitor the OSU Business and Bid Opportunities website for

Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Proposal to be

considered non-responsive.

OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement

Solicitations and Contracts) unless otherwise referenced or stated.

1.0 INTRODUCTION

RFP No. 2026-021008 – MU WEST WING & MEZZANINE DESIGN SERVICES

Due Date/Time: 3/10/2026 at 2:00 PM Pacific Time

Page 2 of 13

1.1 Oregon State University (“OSU” and/or “Owner”) is conducting a competitive

COMPREHENSIVE RESERVE ONE-STEP Request for Proposal (RFP) process to retain ONE (1) Design

team to provide all design phase, bidding/permitting and construction administration services for the

Memorial Union (MU) West Wing & Mezzanine Design Services (the “Project”).

OSU is seeking responses only from firms accepted into OSU’s Reserve Contract for Professional

Services 2024-2030 program. Firms not currently in the Reserve Program can apply for entry into the

program by responding to the RFP contained at the following link: https://bid.oregonstate.edu/

OSU WILL ONLY BE ACCEPTING SEALED RESPONSES ELECTRONICALLY - Responses are to be

submitted to bids@oregonstate.edu by the Due Date/Time. Only Prime Offerors enrolled into OSU’s

Reserve Contract for Professional Services 2024-2030 program by the Due Date/Time will be

considered.

MANDATORY PRE-PROPOSAL CONFERENCE/SITE-VISIT - A Mandatory Pre-Proposal Conference will

be held on February 12, 2026, at 11:00 AM PT at Memorial Union Rm 211 (2501 SW Jefferson Way,

Corvallis, OR, 97331).

All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the

Question Deadline in order to be addressed. The email subject line should contain the Solicitation

Number/Name and Firm Name.

1.2 Background. Oregon State University in Corvallis, Oregon is located within the traditional

homelands of the Mary's River or Ampinefu Band of Kalapuya. Following the Willamette Valley

Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in

Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of

Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of

the Siletz Indians (https://ctsi.nsn.us).

Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation and the world as

a premier 21st-century research university. OSU is committed to exceptional research, discovery,

innovation and engagement — and to integrating its research and engagement mission with the

delivery of a high-quality, globally relevant and affordable education for the people of Oregon and

beyond. OSU is one of only two land, sea, space and sun grant universities in the U.S. and is the only

university in Oregon to have earned both Carnegie Classifications for Very High Research Activity and

Community Engagement.

The university’s 570-acre main campus is located in the city of Corvallis, a vibrant college town of

nearly 58,000 in the heart of Western Oregon’s Willamette Valley. Corvallis consistently ranks among

the safest, most highly educated and greenest small cities in the nation.

1.3 Location. Memorial Union (MU) 2501 SW Jefferson Way, Corvallis, OR, 97331. When it was

dedicated on June 1, 1929, the Memorial Union was the first student union in the state and its

funding came from alumni and student contributions. Construction on the grand building was

completed in 1928 and the MU quickly became the center of campus life. Designed by Portland-

based architect and 1907 OAC graduate Lee Thomas, the MU stands as both a student center and

RFP No. 2026-021008 – MU WEST WING & MEZZANINE DESIGN SERVICES

Due Date/Time: 3/10/2026 at 2:00 PM Pacific Time

Page 3 of 13

memorial to honor the service people who died in WWI and the Spanish-American War. The building

remained virtually unchanged until fall term of 1960 when the two wings were added at each end of

the building for the bookstore and dining commons.

1.4 Summary of Work. This project consists of a major renovation and reimagining of the MU

West Commons Dining Room to a multi-use space to increase student use and activities beyond typical

mealtimes. This space is envisioned as a core student gathering space in the MU and will allow

students to continue to meet and utilize the MU during the closure of the Main Lounge in future phases

of work. This project also includes finish upgrades throughout the mezzanine corridors and the

Trysting Tree Lounge as well as complete HVAC, electrical and light upgrades in the West Wing

commons, lanes & games, mezzanine, and Trysting Tree area. Work not included in the West

Commons are any areas associated with the food vendor spaces. All materials used in the project,

should be readily available and maintainable by MU Facility’s Staff.

1.4.1

Commons Dining Renovation

• Redesign to be dynamic, multi-use gathering space and potentially

reservable event space within

• Capable of hosting a variety of functions such as small group meetings,

poetry slams, large events

• Upgraded and expanded technology, electrical and lighting

• Incorporated multiple screens for event graphics and viewing sports

games

• All new surfaces and finishes

1.4.2

Mezzanine Corridor Renovation

• Updated all finishes (linoleum/marmoleum, sheetrock ceilings and walls,

tile wainscot)

1.4.3

Trysting Tree Lounge Renovation

• Replace carpet, acoustic ceiling tile, lighting and furniture

• Light remodel to reconfigure entry spaces for better function

• Upgraded and expanded technology and electrical

1.4.4

Lanes & Games

• Mechanical ducting only if necessary if final design calls out for it

1.4.5

Mechanical and Electrical

• Replace existing air handling units and associated ductwork for Commons

and Lanes and Games

• New steam to hot water heat exchanger for low temp hot water.

Including new pumps, Variable Frequency Drives (VFDs), piping, controls,

etc.

• Replace West Wing A/C Chiller in Room 0046, associated cooling tower

and piping

RFP No. 2026-021008 – MU WEST WING & MEZZANINE DESIGN SERVICES

Due Date/Time: 3/10/2026 at 2:00 PM Pacific Time

Page 4 of 13

• CHW (Chilled Water) and HHW (Heating Hot Water) piping in place for

future connections

• Add metering to switchboard, Panel - SD-W. Monitor (14) 3-pole circuits

• Add metering to switchboard Panel - MDP. Monitor (17) 3-pole circuits

• Add conduit capacity for future projects

1.4.6

West Wing Elevator (potential in SOW)

• Replace West Wing Elevator Cab 1 from Ground to Mezzanine

1.5 Scope of Services. The scope of services shall include Schematic Design (SD), Design

Development (DD), Construction Documents (CD), Bidding/Permitting and Construction

Administration services in support of the Project. The initial contract will include a predetermined

Design Contingency allowance of $10,000.00 for ancillary services and other project-related design

needs as determined by the Project Manager and all design phase services except for Construction

Administration which will be added at a later date via amendment.

It is anticipated that the project may require a team of consisting of at least the following disciplines:

structural engineering, mechanical/HVAC design/engineering, fire protection design/engineering,

plumbing design/engineering, electrical design/engineering, lighting design/engineering, audio

visual, data, and technology design/engineering, interior design for finishes and furnishings,

acoustics design/engineering, signage design, code analysis and cost estimation (SD, DD and CD

phases). Some support documentation, in the form of graphic exhibits and text, may be required for

any associated reporting and public outreach programs.

Conceptual design study and programming documentation is included with this RFP solicitation

request as a reference that was done in 2024. This programming and conceptual design are complete

and approved.

1.6 Schedule. The anticipated dates for Board of Trustees and Capital Governance meetings are:

• Capital Governance for Schematic Design - September 2026

• Board of Trustees for Schematic Design – October 2026

• Capital Governance for Design Development – March 2027

• Board of Trustees for Design Development – March 2027

• Capital Governance for Bidding/GMP – October of 2027

Currently, the exact day for Capital Governance or Board of Trustees meetings is not known but the

months provided above should help provide the framework for the schedule required in your proposal.

1.7 Design Standards. The design of the Project must follow OSU’s Design Standards, including

OSU’s requirements for sustainable development and Division 01 General Requirements.

2.0 SCHEDULE

Issue Date

Mandatory Pre-Proposal Conference/Site-Visit

Question Deadline

Final Addendum Issuance (if necessary)

Proposal Due Date/Time

2/5/2026

2/12/2026 at 11:00 AM PT

2/27/2026 at 12:00 PM PT

By 3/6/2026

3/10/2026 at 2:00 PM PT

RFP No. 2026-021008 – MU WEST WING & MEZZANINE DESIGN SERVICES

Due Date/Time: 3/10/2026 at 2:00 PM Pacific Time

Page 5 of 13

The following dates are tentative and subject to change without notice:

Notice of Intent to Award

By 3/27/2026

Estimated Contract execution

By 4/10/2026

Estimated Notice to Proceed

By 4/10/2026

OSU will make every effort to adhere to the above schedule. It is, however, subject to change.

3.0 QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION, APPEALS

3.1 Questions.

3.1.1 All questions and contacts with OSU regarding any information in this RFP must be

addressed in writing via email to constructioncontracts@oregonstate.edu no later than the

Question Deadline as stated in Section 2.0. If an offeror is unclear about any information

contained in this document or its exhibits (Project, scope, etc.), they are urged to submit

those questions for formal clarification.

3.2 Solicitation Process Revision Requests.

3.2.1 Offerors may submit a written request for change of particular solicitation process

provisions to the Chief Procurement Officer at the address or email listed in this document.

Such requests for change shall be received no later than the Question Deadline listed above.

3.2.2 Such requests for change shall include the reasons for the request and any proposed

changes to the solicitation process provisions.

3.3 Change or Modification.

3.3.1 Any change or modification provided by the Owner for this RFP or the documents

included as exhibits to this RFP shall be made by a duly issued Addendum made available to

all firms on the OSU Business and Bid Opportunities website. It is the responsibility of each

Offeror to visit the website and download any addenda. No information received in any

manner different than as described herein shall serve to change the RFP in any way,

regardless of the source of the information.

3.3.2 OSU will not be responsible for any other explanation or interpretation of this RFP or

the documents included as exhibits to this RFP.

3.4. Appeals.

3.4.1 Appeals related to the OSU solicitation process and award decisions and actions shall

be pursuant to OSU Standards (Procurement Thresholds and Methods, Procurement

Solicitations and Contracts). All written appeals must be delivered to the Chief

Procurement Officer, at the address given in this RFP.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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