Project Information

Bid Title

Fire Suppression and Alarm Systems Inspection Services

Issuing Agency

City of Bangor

Location

Maine

Published Date

May 22, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-58

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-58
Bid Title:	Fire Suppression and Alarm Systems Inspection Services
Category:	Equipment Services & Purchase
Status:	Open

Description: The City of Bangor is requesting bids from qualified vendors to provide Fire Suppression Systems Inspection Services for the twenty buildings at Bangor International Airport, as well as any additional systems added during the contract period. Publication Date/Time: 5/22/2026 12:00 AM Publication Information: Public Closing Date/Time: 6/17/2026 2:00 PM Submittal Information: email:bids@bangormaine.gov: mail: 73 Harlow St. Bangor ME 04401 Bid Opening Information: Public Addendum Date/Time: 6/12/2026 Pre-bid Meeting: 6/2/2026 Related Documents: P26-58 Fire Suppression and Alarm Systems RFP

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Request for Proposals (RFP)

Fire Suppression and Alarm Systems

Inspection Services

Proposal No. P26-58

Issue Date: May 22, 2026

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

The City of Bangor is requesting bids from qualified vendors to provide Fire Suppression Systems

Inspection Services for the twenty buildings at Bangor International Airport, as well as any

additional systems added during the contract period. A full report of each inspection is required,

including field check lists and notes on any deficiencies.

The City intends to award a three (3) year contract to the Proposer(s) best able to provide the

required services. Three additional one (1) year renewal options will be contemplated contingent

upon mutual agreement of the parties. The services and their delivery shall comply with the

specifications contained in this request

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s website. By

submitting a response to this solicitation, the Proposer accepts the responsibility for downloading,

reading, and bidding by the terms and conditions set forth in the City’s “General Information for

Vendors.”

In your proposal, please specify whether you currently have, or are in the process of developing, a

domestic violence policy. If you do not have such a policy, let us know if you would like to receive a

copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form (page 8) and all materials requested in Section XIII.

Qualifications, electronically or in an envelope via submission methods listed below. The envelope

or subject line must be clearly marked as "Proposal No. P25-58: Fire Suppression and Alarm Systems

Inspection Services."

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Submissions must be received by 2:00 P.M. on Wednesday, June 17, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401

(items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow Street,

Bangor, ME 04401 (proposal must be received by the deadlines).

All submissions should reference “Proposal No. P26-58: Fire Suppression and Alarm Systems

Inspection Services.” Proposals will be publicly opened at the time stated above in the Paul Bunyan

Room (first floor by the side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as possible after

the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Mandatory Pre-Bid Meeting and Questions

A mandatory pre-bid meeting will be held on June 2, 2026, at 9:00 AM. This meeting will be held at

the Bangor International Airport, located at 287 Godfrey Boulevard in Bangor Maine. All

prospective proposers must attend to submit a proposal.

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M., Friday,

June 5, 2026.

The City will provide a response by 4:30 P.M. on Friday, June 12, 2026. This response will be in the

form of an addendum, accessible on the City's website. Notifications will be sent to those who have

signed up to receive notifications at www.bangormaine.gov/bids through NotifyME. Notifications

will be sent when new addenda are released.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be received

by the Purchasing Department before the submittal deadline. Any proposal, portion of a proposal,

or requested proposal revision received at the City Purchasing Department after the time and date

specified will be returned to the Proposer unopened or, if by electronic submission, deleted without

being opened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of opening.

All proposals shall be subject to acceptance by the City during this period.

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Inspection Services

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in writing.

All costs associated with the withdrawal (i.e., mailing fees) will be borne by the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in proposals, or

accept a higher-cost proposal if it is deemed to be in the best interest of the City. The City also

reserves the right to request clarification of any details from the successful Proposer. The evaluation

of proposals and determination of the award will be at the discretion of the City and its judgment

shall be final and without right of recourse by any Proposer.

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to the successful

Proposer.

B. Bid Form and Requirements: The Bid Form (page 8) and all materials requested in Section VII.

Qualifications must be completed and returned with the proposal to be considered

responsive.

C. Required Insurance: Proposers are required to maintain the following insurance policies

throughout the life of the project and name the City of Bangor as an additional insured where

applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile Liability

4. Commercial & General Liability

5. Professional Liability (Errors &

Omissions)

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit per

accident

$1,000,000 combined single limit

$2,000,000 aggregate

$1,000,000 combined single limit

$2,000,000 aggregate

IX. Prices

The bid prices must be those figures listed on the Bid Form and remain firm for the first year of the contract.

Future price adjustments may be granted with 30 days’ written notice to the City by the contractor.

X. Award

The bid award will be based on the following:

 Qualifications

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Alarm Systems

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 Anticipated response time for emergency repairs and testing.

 Price offered.

XI. Term of Agreement(s)

The contract(s) shall be effective upon execution and continue through 6/30/2029 The option to

renew for three (3) additional one (1) year periods are to be contemplated contingent upon mutual

agreement of both parties. The contract may be terminated without penalty upon a thirty (30) day

written notice by either party(s).

XII. Scope of Work

The successful Proposer(s) will be required to:

• Provide complete services for inspection and testing of fire suppression systems, wet and

dry sprinkler systems, and associated alarm systems. To include but not limited to: pull

stations, smoke detectors, horn strobes, fire panels, heat detectors, fire pumps, sprinkler

heads, pressure switches, air compressors, jockey pumps, and all gauges, switches and

valves.

• Provide monitoring service to select locations for notification and dispatch.

• Provide fire system backflow testing and certification.

• Identify and service all low point drains yearly.

• Identify all repairs and deficiencies as a result of the testing. Summarize these items in a

report along with the problem, action taken or required to be taken and recommendations

to remedy the condition;

• Upon completion of repairs, inspection, testing, and re-certification of the repaired system

is required.

• Maintain records of equipment and testing and submit certificates and reports; and

• Maintain a database of suppression system’s components and results of testing.

Note: Minor adjustments may be performed by the Inspector. Any deficiencies or further repairs

must be noted as a separate item with a quote for the required repair if offered by the Inspector.

The quoted repairs may or may not be accepted by the City and no repairs shall be performed

without a purchase order from the City.

The successful Proposer(s) shall perform the work using equipment, tools and machinery of his/her

own choosing. Any parts of the facility which are damaged by the Bidder’s equipment or

procedures during service shall be replaced or repaired at no cost to the City.

The successful Proposer(s) shall take all precautions necessary to protect persons or property

against injury or damage and be responsible for any such damage or injury that occurred as a result

of his/her fault or negligence.

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The successful Proposer(s) shall perform the work without necessarily interfering with other

Contractor's work or the activities of the Bangor International Airport.

The following is a listing of the buildings where fire suppression systems are located, the type of

systems and hardware, as well as testing frequency.

Building

Domestic Terminal

International Terminal

Building 100

Building 92

Building 96

Building 97

Building 99C

Building 121

Hangar 123

Building 195

Hangar 252

Building 253

Building 266

Building 268

Building 269

Building 271

Hangar 457

Building 460

Hangar 600 Area

Building 700

Systems

Wet Dry

XX

XX

X

Fire Pump

Preaction

X

X

X

X

XX

X

X

XX

X

X

XX

X

X XX

X

X

Fire

Alarm

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Monitoring

Service

X

X

X

X

X

X

X

Systems & Hardware

Qty.

Wet Systems:

14

Dry Systems:

8

Fire Pumps:

2

Pre-action Valve,

1

Antifreeze Loops:

Testing Frequency

The following shall be tested Quarterly:

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Inspection Services

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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