Project Information

Bid Title

Invitation to Bid For Professional Services for Educational Specification Development Bid No. 2026-0005

Issuing Agency

South Windsor Public Schools

Location

Connecticut

Published Date

Jun 12, 2026

Closing Date

Jun 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Invitation to Bid For Professional Services for Educational Specification Development Bid No. 2026-0005

Attachment Preview

Request for Proposal

For Ed Spec Development

South Windsor Public Schools

1737 Main Street, South Windsor CT 06074

Request for Proposal for Professional Services to Provide

Educational Specification Development

RFP Issue Date: Friday June 12, 2026

Questions must be submitted by Friday June 19, 2026, 2026 @ 4:00 p.m.

Electronic proposals are due no later than Friday June 26, 2026, @ 12:00 p.m.

Table of Contents

I.

Project Overview

II. Project Scope

III. Project Schedule

IV. Selection Process

V. Instructions for Submission

VI. Termination or Amendment

VII. Proposer’s Full Knowledge and Contract Terms

VIII. Exhibits

A. Insurance

B. Fee Proposal Form

Page 1 of 11

Request for Proposal

For Ed Spec Development

I. Project Overview

The South Windsor Public Schools (District) is exploring the creation of a new High

School in a location to be determined. The District is planning to submit a grant

application prior to June 30, 2027, and will require the development of an

Educational Specification (Ed Spec) that meets all Office of Grants Administration

(OGA) standards for inclusion in a grant application. The District is experiencing

significant growth with an anticipated maximum high school enrollment of 1,874

students.

II. Project Scope

Educational Specification development 9-12 grade configuration

The A/E firm will collaborate with the Superintendent, Board of Education (BOE),

and district and school administrators to develop comprehensive educational

specifications for a grade 9-12 high school that will meet all OGA requirements

and is suitable for submission as part of a future grant application.

The A/E team shall include all required meetings with the Superintendent, district

and school administrators, BOE and will document all working sessions required to

develop the Ed Spec. The Design team should also plan on meeting with selected

staff and coordinate public input through visioning and focus group sessions as

directed by the district.

In addition to all required meetings to develop the educational specification the

design team should include attendance at up to three (3) additional BOE meetings

including travel time to present, solicit feedback and obtain final approval of the

educational specifications prior to January 20, 2027.

The first phase of the Ed Spec development will include programing and the

development of a draft space program summary including all required educational

and support spaces, circulation, and core factors to develop a total project area

to be used for the creation of a conceptual budget by the Owners Project

Manager. This phase must be completed no later than September 1, 2026.

The second phase of the Ed Spec development will include additional meetings to

develop and refine the project specific program requirements, project rationale,

building systems, building interiors, site program, sustainability requirements,

community use and any pathways or specialized programs not included in the

original space program. The Design team will also present the Ed Spec to the BOE

at this time and modify the draft Ed Spec to include the input received. The Design

team will continue to refine the space program summary up to the point where the

final Ed Spec is approved by the Board of Education, anticipated by January 20,

2027.

Page 2 of 11

Request for Proposal

For Ed Spec Development

III. Project Schedule

The consultant’s scope of work will commence immediately upon contract

execution. The District anticipates the following dates for this work.

• RFP Issuance

June 12, 2026

• Questions due:

June 19, 2026, 4:00 pm

• Addenda Issued if required:

June 23, 2026

• Proposals Due Electronically via email:

June 26, 2026, 12:00 pm

• Review responses and shortlist

Week of June 29, 2026

• Interview and Selection from 10:00am to 12:30pm

July 7, 2026

• Start of Ed Spec Development – kick off

July 13, 2026

• Phase 1 Ed Spec complete (for budgeting)

September 1, 2026

• Phase 2 Ed Spec complete (including BOE approval)

January 20, 2027

Note: These dates are subject to change.

IV. Selection Process

A. Review Process

The District plans to select the Consultant through a "Quality Based Selection

Process" which includes experience, references, capabilities, past performance,

fees, and other relevant criteria. The District will shortlist up to 3 firms to interview

based on these criteria as well as calls to references during the review process.

The consultant teams submitting for this scope of work shall demonstrate experience

with school design as well as considerable experience developing educational

specifications that resulted in completed projects. Specific consideration will be

paid to firms that have completed high school Ed Specs.

The Design team shall be led by a licensed architect in the state of Connecticut.

B. Formal Presentation and Interview

The District will interview selected firms. Key members of the proposed team are

expected to participate in the interview/presentation including the Principal of the

firm and lead members for the team that will be developing the Educational

Specification. All firms submitting proposals in response to this RFP must be prepared

to make in-person presentations and participate in interviews.

Anticipated dates for the interviews are provided herein; interview times will be

finalized during the shortlist process. It is assumed that the interviews will be 40

minutes in length and the shortlisted firms should focus on their specific experience,

process and approach, aligning stakeholder visions, unique challenges balancing

Page 3 of 11

Request for Proposal

For Ed Spec Development

technology changes with building longevity, educational trends, and specialized

needs.

C. Evaluation Criteria of Proposals

The following criteria will be used in evaluating the firm’s proposals:

1. Clarity of proposal

2. Technical competence

3. CT School experience

4. Experience creating educational specifications.

5. References

6. Team member experience, organization & team structure

7. Fees

8. Interview chemistry

9. Coherence with their approach to developing Ed Specs

D. Form of Agreement

The District will provide a simple form of agreement after selection.

V. Instructions for Submission

A. Submission Logistics – Proposal Package

An electronic submission via email is required no later than Friday June 26, 2026, by

12:00 p.m. or as modified by addendum. Responses received after this date and

time will not be accepted, and the firm will not be considered for the project. Please

address and email your response to the following:

• Ms. Chris M. Chemerka

Chief Financial & Operations Officer

South Windsor Public Schools

1737 Main Street

South Windsor, CT 06074

proposals@southwindsorschools.org

In addition, please email an electronic copy on June 26, 2026, by 12:00 pm to:

• Scott Pellman, Associate Director,

Colliers Project Leaders,

scott.pellman@collierseng.com

Questions regarding this request shall ONLY be directed via electronic mail to Scott

Pellman listed above.

Questions must be submitted by Friday June 19, 2026, by 4:00 p.m. A final

addendum if required will be posted on the Board of Education website by

Page 4 of 11

Request for Proposal

For Ed Spec Development

Tuesday June 23, 2026, by 4:00 p.m. It is the respondent’s responsibility to check for

all addenda and to acknowledge any issued addenda on the Fee Proposal Form

Appendix B.

B. Contents of Written Proposals

The proposing firms should take care to present a succinct but informative

proposal. The following is a list of minimum information to be included in the

written proposals to be submitted:

1. Letter of interest and project approach

2. Experience developing Educational Specifications: Provide a list of

educational specifications produced by your firm and accepted by

the board of education and Office of Grants Administration for use in

a completed school building project.

3. Team Capacity: Demonstrate that the proposed team has the

capacity to conduct the scope of services within the proposed

timeline.

4. Team Resumes: Provide resumes for all team members who are

proposed for the project highlighting their experience with CT School

Construction, and the development of Educational Specifications.

5. List of 3 references Include three references for school systems where

the design team has competed educational specifications. Include

the grade configuration of the Ed Specs, if the project was submitted

to OGA and if it was constructed.

6. Insurance: Proof of Insurance shall be carried as outlined in Section VII

below.

7. Any additional information that the consultant deems appropriate to

demonstrate their full team’s experience.

C. Submission Logistics - Fee Proposals

Firms shall submit their Fee Proposal utilizing the Fee Proposal Form, Appendix B,

and shall include a list of their current hourly rates for each team member and

for each of their consultants’ team members. Fee proposals shall be submitted

as a separate document with cover letter in the same submission as their written

proposal.

In the event of a formula error, the individual costs for each scope of work will

be used to determine the total cost. The District reserves the right to clarify costs

with all proposers where a discrepancy may occur.

VI. Termination or Amendment

Page 5 of 11

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611430Professional and Management Development Training
• NAICS 611710Educational Support Services

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