Project Information

Bid Title

One (1) New 2026 4X2 Regular Cab XL Truck

Issuing Agency

City of Henderson

Location

Kentucky

Published Date

Mar 20, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

26 - 16

Original Source

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Bid Documents

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Project Description

Bid Number:	26 - 16
Bid Title:	One (1) New 2026 4X2 Regular Cab XL Truck
Category:	Finance
Status:	Open

Description: Invitation to Bid Bid Reference No. 26-16 Competitive sealed bids will be received by the City of Henderson, Kentucky for the following: One (1) New 2026 4X2 Regular Cab XL Truck Bids will be accepted in the Office of the Director of Finance, 222 First Street, Henderson, Kentucky, 42420, until 1:30 p.m., prevailing local time, on Friday, April 10, 2026, at which time the bids will be publicly opened and read. Questions regarding the procurement process should be directed to Shay Bridges, Finance Manager at (270) 831-1200, extension 2290, or by email to For security reasons, you must enable JavaScript to view this E-mail address.. The bids are being solicited pursuant to KRS 45A.365. Publication Date/Time: 3/20/2026 8:00 AM Publication Information: City of Henderson Website Closing Date/Time: 4/10/2026 1:30 PM Submittal Information: City of Henderson Finance Department Contact Person: Procurement Questions: Shay Bridges, Finance Manager Technical Specification Questions: Thomas Kenney Download Available: See "Related Documents" below Plan & Spec Available: City of Henderson 222 First Street Henderson, KY 42420 Business Hours: 8:00 AM - 5:00 PM Mon - Fri Related Documents: Bid Ref 26 - 16 - One New 2026 4X2 Regular Cab XL Truck Website

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Finance Department

The City of Henderson

P.O. Box 716

Henderson, Kentucky 42419-0716

March 20, 2026

Phone: 270-831-1200

FAX: 270-831-1246

E-mail: Finance@hendersonky.gov

INVITATION TO BID

Bid Reference No. 26-16

Competitive sealed bids will be received by the City of Henderson, Kentucky for the following:

One (1) New 2026 4X2 Regular Cab XL Truck

Bids will be accepted in the Office of the Director of Finance, 222 First Street, Henderson,

Kentucky, 42420, until 1:30 p.m., prevailing local time, on Friday, April 10, 2026, at which time

the bids will be publicly opened and read.

Questions regarding the procurement process should be directed to Shay Bridges, Finance

Manager at (270) 831-1200, extension 2290, or by email to finance@hendersonky.gov.

The bids are being solicited pursuant to KRS 45A.365.

City of Henderson, Kentucky

Invitation to Bid

Bid Reference No. 26-16

TABLE OF CONTENTS

I. Instructions to Bidders

II. General Conditions

III. Special Conditions

IV. Lowest Evaluated Bid Price Criteria

V. Technical Specifications

VI. Bid Pricing Sheet

VII. KRS 45A.395 Statement Required (Enclosure A)

Enclosed

X

X

X

X

X

X

06-01-14B

City of Henderson, Kentucky

Invitation to Bid

INSTRUCTIONS TO BIDDERS

1. Each bid must be signed by the bidder with his usual signature. Bids by a Partnership

must be signed with the partnership name by one of the members of the partnership, or

by an authorized representative, followed by the signature and title of the person signing.

Bids by Corporations must be signed with the name of the corporation, followed by the

signature and designation of the president, secretary, or person authorized to legally bind

the corporation.

2. Bids must be received prior to the specified time of closing as designated in the invitation.

Bids received late will be returned unopened to the bidder.

3. Envelopes must be sealed when submitted and must be properly noted with the bid

reference number. Separate bids must be submitted for each reference number.

4. Bids containing erasures or corrections thereon will be rejected unless said erasures or

corrections are noted over the initials or signature of the bidder.

5. Bids may be submitted on any one item or any group of items unless otherwise stated

herein. The unit price must be shown for each item or group of items as requested.

6. References in the Technical Specifications describing the material, supplies, or services

required of a particular trade name, catalog or model number are made for descriptive

purposes to guide the bidder in interpreting the type of material or supplies or nature of

the work described. They should not be construed as excluding offers on other type of

materials and supplies or of performing the work in a manner other than specified.

However, the bidders attention is called to Paragraph 6 of the General Conditions which

must be strictly adhered to.

7. Bids are to be mailed to or delivered to the Office of the Director of Finance, Henderson

Municipal Center, 222 First Street, PO Box 716, Henderson, Kentucky 42419.

8. The City’s sales tax exemption status may not be used by the bidder to acquire materials

or supplies on a sales-tax exempt basis. Any sales taxes or other taxes incurred by the

bidder remain the responsibility of the bidder. It is assumed that all such costs incurred

by any bidder are included in his bid price.

- End of Section -

06-01-14C

City of Henderson, Kentucky

Invitation to Bid

GENERAL CONDITIONS

1. The City of Henderson reserves the right to reject any and all bids, and unless otherwise

specified by the bidder, to accept any item or group of items in the bid. In case of error in

extending the total amount of the bid, the unit price will govern.

2. The City of Henderson’s payment terms are net 30.

3. In case of default by the bidder or contractor, the City of Henderson may procure the articles

or services from other sources and hold the bidder or contractor responsible for any excess

cost occasioned thereby.

4. Prices shall be stated in units of quantities specified.

5. Prices quoted, unless otherwise stated by bidder, will be considered as being based on

delivery to destination as designated and to include any charges for packing, crating,

containers, etc., and being in strict accordance with specifications as shown.

6. Whenever a reference is made in the specifications or in describing the materials, supplies or

services required, or a particular trade name, manufacturer’s catalog, or model number, the

bidder, if awarded a contract, will be required to furnish the particular item referred to in

strict accordance with the specifications or description unless a departure or substitution is

clearly noted and described in the proposal by the bidder.

7. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless the

City against any demand for the use of any patented materials, process, article, or device,

that may enter into the manufacture, construction, or form a part of the work covered by

either order or contract and he further agrees to indemnify and save harmless the City from

suits or actions of every nature and description brought against it, for or on account of any

injuries or damages received or sustained by any party or parties, by or from any of the acts

of the contractor, his servants, or agents.

8. Samples, when requested, must be furnished free of expense prior to the opening of bids and

if not destroyed will, upon request, be returned at the bidder’s expense.

9. Terms and conditions, unless stated otherwise herein, are to be effective for one year from

the date of bid acceptance by the City Commission.

GENERAL CONDITIONS

Page 2

10. All bids shall remain valid for a period of sixty (60) days after bid opening unless a longer

period is otherwise stated herein.

11. Bidder may be required to obtain a City of Henderson Occupational License within ten days

of contract award.

12. All federal, state, and local law requirements must be followed.

13. The City accepts responsibility of merchandise upon receipt at the City’s delivery point

unless otherwise noted herein.

14. Prior to a contract being awarded to the lowest responsible and responsive bidder whose bid

meets specifications, a resident bidder of the Commonwealth shall be given a preference

against a nonresident bidder registered in any state that gives or requires a preference to

bidders from that state. The preference shall be equal to the preference given or required by

the state of the nonresident bidder.

Bids will be evaluated and awarded on the following basis (as marked):

x Lowest Bid Price; or

Lowest Evaluated Bid Price. The objective measurable criteria for this

evaluation are enclosed.

“Responsible bidder” means a person who has the capability in all respects to perform fully

the contract requirements, and the integrity and reliability which will assure good faith

performance.

15. Special Conditions, if any, are enclosed. A conflict between Special Conditions and General

Conditions shall be construed in favor of the Special Conditions.

16. The Description of Requirements and Specifications (technical specifications) for the

procurement are enclosed herewith.

Commodity Codes

• NAICS 333924Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing

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