Project Information

Bid Title

Athletics Supplies, Apparel, Equipment and Services

Issuing Agency

College Station Independent School District

Location

Texas

Published Date

Feb 15, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-005 RFP Addendum 1

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	26-005 RFP Addendum 1 (Athletics Supplies, Apparel, Equipment and Services)
Issue Date & Time	2/12/2026 08:00:00 AM (CT)
Close Date & Time	3/12/2026 02:00:00 PM (CT)
Question Cut Off Date	3/11/2026 04:00:00 PM (CT)
Notes	College Station Independent School District (CSISD) is soliciting requests for proposals from vendors for Athletic Supplies, Apparel, Equipment and Services to provide a percentage discount for campuses and departments to purchase throughout the school year on an as needed basis. This bid will replace RFP#23-009. Any vendors currently awarded RFP#23-009 MUST respond to this bid in order to remain on the awarded vendor list. CSISD encourages all vendors to respond to the bid/proposal whether or not you can offer a discount. It is the intent of CSISD to award this bid/proposal to multiple vendors to provide a broad base of supplies and services to meet the needs of the district. CSISD is using online software to facilitate this bid opportunity. We highly recommend completing your response online, as it assures accuracy for both the buyer and supplier. It is the responsibility of the supplier to keep informed of any activities and addendum's relating to this bid opportunity. All questions must be submitted on the "Questions" tab within the online bid. CSISD reserves the right to reject any and all responses, to waive technical defects in responses, and select the response that is deemed most advantageous to the District.

Contact Information

Name	Jennifer Hairell
Address	9304 Rock Prairie Road College Station, TX 77845 USA
Phone	(979) 764-5449
Fax	(979) 694-5636
Email	jenniferhairell@csisd.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9122561
Public Question & Answer	Acrobat / PDF	BINVAVL	9122561

Bid Attachments

File Name	Description	File Size
Conflict of Interest (CIQ) r11.30.15 Fillable .pdf	Conflict of Interest (CIQ) Form	28 KB	339636	2836945
W9 Rev 2024.pdf	W9 IRS Form Rev. 2024	137 KB	339636	5910274

Attachment Preview

26-005 RFP Addendum 1

Athletics Supplies, Apparel, Equipment and Services

Issue Date: 2/12/2026

Questions Deadline: 3/11/2026 04:00 PM (CT)

Response Deadline: 3/12/2026 02:00 PM (CT)

Contact Information

Contact: Jennifer Hairell

Address: Purchasing

9304 Rock Prairie Road

College Station, TX 77845

Phone: (979) 764-5449

Fax: (979) 694-5636

Email: jenniferhairell@csisd.org

Page 1 of 35 pages

Deadline: 3/12/2026 02:00 PM (CT)

26-005 RFP Addendum 1

Event Information

Number:

26-005 RFP Addendum 1

Title:

Athletics Supplies, Apparel, Equipment and Services

Type:

Request for Proposal

Issue Date:

2/12/2026

Question Deadline: 3/11/2026 04:00 PM (CT)

Response Deadline: 3/12/2026 02:00 PM (CT)

Notes:

College Station Independent School District (CSISD) is soliciting requests for proposals from

vendors for Athletic Supplies, Apparel, Equipment and Services to provide a percentage

discount for campuses and departments to purchase throughout the school year on an as

needed basis. This bid will replace RFP#23-009. Any vendors currently awarded RFP#23-009 MUST

respond to this bid in order to remain on the awarded vendor list.

CSISD encourages all vendors to respond to the bid/proposal whether or not you can offer

a discount. It is the intent of CSISD to award this bid/proposal to multiple vendors to

provide a broad base of supplies and services to meet the needs of the district.

CSISD is using online software to facilitate this bid opportunity. We highly recommend

completing your response online, as it assures accuracy for both the buyer and supplier. It is

the responsibility of the supplier to keep informed of any activities and addendum's relating to this bid

opportunity.

All questions must be submitted on the "Questions" tab within the online bid.

CSISD reserves the right to reject any and all responses, to waive technical defects in responses, and

select the response that is deemed most advantageous to the District.

Ship To Information

Contact: COACH/EMPLOYEE NAME

Address: COACH'S CAMPUS NAME

CSISD CENTRAL RECEIVING

9304 ROCK PRAIRIE RD

COLLEGE STATION, TX 77845

Phone: (979) 764-5541

Fax: (979) 694-5636

Email: PURCHASING@CSISD.ORG

Bid Activities

First Advertisement in the Eagle Newspaper

First Advertisement in the Eagle Newspaper

Second Advertisement in the Eagle Newspaper

Second Advertisement in the Eagle Newspaper

Billing Information

Contact: Accounts Payable

Address: Business Office

Central Office

ACCOUNTS PAYABLE

1812 WELSH AVE

COLLEGE STATION, TX 77840

Phone: (979) 764-5409

Fax: (979) 694-5618

Email: AP@CSISD.ORG

2/12/2026 8:00:00 AM (CT)

2/19/2026 8:00:00 AM (CT)

Page 2 of 35 pages

Deadline: 3/12/2026 02:00 PM (CT)

26-005 RFP Addendum 1

Deadline to Ask Questions

Deadline to Ask Questions

3/11/2026 12:00:00 PM (CT)

Bid Opening

3/12/2026 10:00:00 AM (CT)

Proposals will be opened and publicly acknowledged in the CSISD Purchasing Office, located at 9304 Rock Prairie

Road, College Station, Texas 77845.

Board Meeting

Anticipated Board Meeting

4/21/2026 7:00:00 PM (CT)

Award Date

Anticipated Award Date

4/22/2026 10:00:00 AM (CT)

Bid Attachments

Conflict of Interest (CIQ) r11.30.15 Fillable .pdf

Conflict of Interest (CIQ) Form

W9 Rev 2024.pdf

W9 IRS Form Rev. 2024

Download

Download

Requested Attachments

Conflict of Interest Questionnaire

(Attachment required)

The questionnaire is located under the Attachments tab. This form must be signed to be complete. No conflict may be

indicated by answering n/a or no to questions 3-6.

Form 1295 - Certificate of Interested Parties

(Attachment required)

This will be completed online. You will need to print the form sign and attach here.

W-9 IRS FORM

(Attachment required)

TAXPAYER IDENTIFICATION & CERTIFICATION (FORM W-9) Form available in attachments tab.

Additional References

Additional references may be uploaded here.

Multiple Location Attachment

Attach a document with the list of multiple locations as needed

Deviations

Deviations from the terms and conditions of the bid can be uploaded here.

Additional Documentation

Additional documentation may be added here.

Page 3 of 35 pages

Deadline: 3/12/2026 02:00 PM (CT)

26-005 RFP Addendum 1

Bid Attributes

1 INSTRUCTIONS /PROPOSAL SUBMITTAL

This solicitation is made up of several tab that will require your attention. Each is listed below with an explanation.

Event Details Tab (home page)

This tab provides the time requirements for the responses, the bid contact person(proposer), the ship and bill to

information. The Time and date the responses are due by is provided within this tab. NO RESPONSES REQUIRED

Activities Tab

This tab provides a timeline of the bid listing dates for aspects of the bid: Ad dates, meeting dates, question cut-off,

due date, anticipated award date, etc. NO RESPONSES REQUIRED

Questions Tab

All requests for clarification, interpretations, and/or questions for this solicitation shall be submitted and answered

through the "Questions" tab and clicking on "Ask Question". All requests must be submitted prior to the question

cutoff date indicated inside this tab. The respondent is discouraged from contacting the District's buyer directly

unless necessary. Note that any and all verbal discussions are considered non-binding. RESPONSES OPTIONAL

Attachments Tab

This solicitation has forms that will need to be reviewed, completed, signed and uploaded in the Response

Attachments Tab. The following forms are located in this tab: Conflict of Interest Questionnaire, W-9

Attributes Tab

This tab provides specific information related to the solicitation. The proposer may be required to affirm they

reviewed and understand each item listed. If the attribute contains a red asterisk next to the checkbox or entry cell,

the proposer must enter the appropriate information or respond. If any attributes that are required does not have a

response, the proposer will not be able to submit the response until they are completed. RESPONSES ARE

REQUIRED on this tab.

Line Items Tab

Solicitations will require some form of pricing if this tab is present. The proposer should review the Pricing

Information attribute for a better understanding of how the District wants the pricing to be provided. RESPONSES

MAY BE REQUIRED

Response Attachments Tab

This tab provides the means for the proposer to upload documents that are required and/or appropriate for the

response. Documents that may be required are Conflict of Interest, Form 1295, Updated W-9, Certificate of Liability

Insurance, additional references, deviations, etc. RESPONSES REQUIRED

Response Submission Tab

This tab is the last step in submitting a response to our bid. For the system to allow for a submittal, all required

information must be included and completed. The individual responding is to provide their full name and email

address. RESPONSES REQUIRED

Proposers who want assistance with the online bidding system can contact the CSISD Purchasing Department,

(979)764-4508 or email: purchasing@csisd.org.

Please note: faxed or emailed responses will NOT be accepted.

I have read and understand.

(Required: Check if applicable)

Page 4 of 35 pages

Deadline: 3/12/2026 02:00 PM (CT)

26-005 RFP Addendum 1

2 CONTRACT TERM

Term: The term of this proposal agreement shall be for period of twelve (12) months, June 1, 2026 - May 31, 2027.

This contract may be renewed three (3) additional one year terms providing all terms and conditions remain the

same and all parties agree to such renewal ninety (90) days prior to expiration.

In the event a new contract cannot be executed at the anniversary date of the original term or any renewal term, the

contract may be renewed month-to-month until a new contract is executed. Non-appropriations for renewal of

contract will also be in accordance with the Local Government Code 271.005 (b) concerning non-appropriation

clauses for multi-year contracts.

I have read and understand

(Required: Check if applicable)

3 COMMUNICATIONS STATEMENT

Communications: Contact between vendors and CSISD Board Members and/or personnel during the proposal

process or evaluation process is prohibited. Any attempt by vendors during the proposal process to contact CSISD

Board Members and/or personnel may result in disqualification. All communication shall go through the Purchasing

Department during this competitive process. All questions received and the corresponding answers will be

distributed to all bidders. No verbal responses will be provided. The deadline for questions about this proposal is

stated in the Bid Activities and the district will not respond to questions after this time and date.

The vendors will be responsible for checking the website for any posted addenda.

I have read and understand.

(Required: Check if applicable)

Page 5 of 35 pages

Deadline: 3/12/2026 02:00 PM (CT)

26-005 RFP Addendum 1

Commodity Codes

• NAICS 339920Sporting and Athletic Goods Manufacturing
• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
• NAICS 423910Sporting and Recreational Goods and Supplies Merchant Wholesalers

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